Plant hire services (12-Month contract) – cluster 1: 6x tipper trucks (10t) & 2x excavators (20t) – umzimkhulu municipality

Briefing meeting: 13 October 2026 at 10:00

Venue: uMzimkhulu Municipality Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297

Briefing is non-compulsory.

Document purchase start: 06 October 2026, 09:30

Document purchase cut-off: 13 October 2026, 15 minutes before briefing time.

Closing: 23 October 2026 at 12:00 (tender box).

Non-compulsory briefing meeting scheduled for 13 October 2026 at 10:00 at uMzimkhulu Municipality Makhosini Building Boardroom, 247 Mzimkhulu Mlonyana Street, uMzimkhulu 3297.

Attendance is optional but recommended.

Technical enquiries:

Name: Mr. M Gumede

Role: Technical enquiries

Telephone: 039 259 5059

Email: [email protected]

SCM / compliance enquiries:

Name: Mr. S Ndawonde

Role: SCM compliance enquiries

Telephone: 039 259 5089

Email: [email protected]

Submission address:

uMzimkhulu Local Municipality

169 Main Street

uMzimkhulu, 3297

(reception area – tender box)

Services delivery address: as per cluster requirements, within uMzimkhulu Local Municipality area.

Submission method: deposit in the tender box at uMzimkhulu Local Municipality, 169 Main Street, uMzimkhulu, 3297 reception area.

Closing time: 12:00 on 23 October 2026.

Tenders must be submitted only on the official tender documentation provided by the municipality.

Late, telegraphic, telex, telephone, electronic, facsimile, or emailed tenders will not be accepted.

Non-refundable document fee: R250 per document (cash or bank-guaranteed cheque made out to uMzimkhulu Municipality), available from the cashier at 169 Main Street, uMzimkhulu, 3297 from 06 October 2026, 09:30 to 16:00; cut-off for buying documents is 13 October 2026, 15 minutes before the briefing.

180 days tender validity period.

Returnable documents (all mandatory, signed, and attached):

• CSD registration proof or CSD registration number (verify on CSD portal).
• MBD 4 (Declaration of Interest): discloses any state employment or connection to the municipality.
• MBD 6.1 (Preference Points Claim): claims specific goals points under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares any previous improper practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies independent pricing and no collusion.
• Certificate of Authority to sign all tender and contract documents, on company letterhead, signed and dated by the Board of Directors.

Invalid or missing documents will disqualify the bid; specific goals points will not be allocated if required documents are not submitted or invalid.

The municipality does not bind itself to accept the lowest or any bid.

Mandatory returnable documents (see submissionGuidelines): CSD registration proof, MBD 4, MBD 6.1, MBD 8, MBD 9, and Certificate of Authority to sign all documents on company letterhead.

Two-stage evaluation:

Stage 1 – Functionality (minimum threshold 20 points or 67%):

• Experience of bidder's Foreman/Supervisor (max 10 points): 10 years = 10, 5 years = 5, 0-4 years = 0. Must hold a valid Code 8 or higher driver's licence. Attach CV with traceable references.
• Experience of bidder's Operators/Drivers (max 10 points): 10 years = 10, 5 years = 5, 0-4 years = 0. Must hold competence certificates and, for truck drivers, a valid Code 14 driver's licence with PDP. Attach CVs with traceable references.
• Provision of relevant Plant & Equipment (max 10 points): must provide proof of ownership (logbook or copy of valid proof of purchase) for all or any the required plant per cluster.

Total functionality points: 30.

Compulsory: bidders must score at least 50% per segment. Even if the 67% threshold is met, scoring below 50% on any segment makes the bid non-responsive.

The Provision of Relevant Plant & Equipment segment is compulsory; bidders will be tested on the plant and equipment provided and must meet specified requirements.

Stage 2 – 80/20 Preference Point System:

• Price: 80 points
• Specific goals: 20 points

Specific goals (RDP Goals):

• 100% owned by South African citizens = 10 points
• 50% owned by South African citizens = 5 points
• Less than 50% owned by South African citizens = 2.5 points

Promotion of business:

• Located within uMzimkhulu = 10 points
• Located within Harry Gwala District = 5 points
• Located within KZN province = 2.5 points

Verification via CIPC registration certificate, detailed CSD report (verified on CSD portal), certified copy of RSA ID of director(s), approved address on CSD, certified utility bill, or original letter from Induna/Chief/Ward Councillor.

Price validity: 180 days.

Provision of plant hire services (12 months contract) – 4 clusters, each tendered separately:

Cluster 1 – ULM-INFR 010/27/TTE

• 6x Tipper trucks (10 tons)
• 2x Excavator (20 tons)

Cluster 2 – ULM-INFR 010/27/MGP

• 2x Motor Grader
• 2x Path Foot Roller (12 tons)
• 2x Water Tanker (1600 litres)
• 1x TLB

Cluster 3 – ULM-INFR 010/27/LBT

• 1x Low Bed Truck

Cluster 4 – ULM-INFR 010/27/DHC

• 1x Dozer
• 1x Honey Sucker Truck
• 1x Truck Mounted Road Marking Machine
• 1x Cherry Picker Trailer

Contract duration: 12 months.

All equipment must be owned by the bidder (proof of ownership required), and must meet the specified capacities and requirements.

Bidders' Foreman/Supervisor: minimum experience in road construction – 10 years for full points (10), 5 years for 5 points, 0-4 years for 0 points. Must hold a valid Code 8 or higher driver's licence.

Bidders' Operators/Drivers: minimum experience operating heavy plant or driving heavy vehicles – 10 years for full points (10), 5 years for 5 points, 0-4 years for 0 points. Must hold competence certificates, and for truck drivers a valid Code 14 driver's licence with PDP.

All experience must be documented in CVs with traceable references.

Proof of ownership of required plant and equipment (logbook or proof of purchase) is mandatory.

Price contributes 80 points under the 80/20 preference point system.

No detailed pricing schedule or bill of quantities is provided in the tender advert; pricing must be submitted on the official tender document.

Pricing: 80 points under the 80/20 preference point system.

Specific goals (20 points) as described in evaluationCriteria.

Non-refundable tender document fee: R250 (cash or bank-guaranteed cheque made out to uMzimkhulu Municipality).

No bid security or performance bond is specified in the document.

No retention or payment terms are specified in the document.

Mandatory compliance:

• Central Supplier Database (CSD) registration – provide proof of registration or CSD number (verified on CSD portal).
• Tax compliance status – implied via CSD registration; no separate tax pin mentioned.
• Returnable forms: MBD 4, MBD 6.1, MBD 8, MBD 9 (see submissionGuidelines for obligations).
• Certificate of Authority to sign all documents, on company letterhead, signed by Board of Directors.
• B-BBEE – specific goals points are evaluated on ownership (RDP goals) and location (promotion of business); no minimum B-BBEE level is stated.
• Functionality threshold: minimum 20 points or 67% (see evaluationCriteria).
• Bidders must be reputable and experienced in plant hire services.

Specific goals (20 points) are allocated as follows:

RDP Goals (ownership):

• 100% owned by South African citizens = 10 points
• 50% owned = 5 points
• Less than 50% owned = 2.5 points

Promotion of business (location):

• Located within uMzimkhulu = 10 points
• Located within Harry Gwala District = 5 points
• Located within KZN province = 2.5 points

Verification: CIPC registration certificate, detailed CSD report (checked on CSD portal), certified copy of RSA ID of director(s), utility bill on property rates and services, or original letter from Induna/Chief/Ward Councillor.

No minimum B-BBEE level is specified.

No specific health and safety (OHS) requirements are stated beyond mandatory competence certificates for operators and valid driver's licences with PDP for truck drivers.

Contract term: 12 months.

Tender validity: 180 days.

Price validity: 180 days.

No specific termination, penalty, or liquidated damages clauses are stated in the document.

Standard municipal SCM policy applies.

Tenders must be submitted only on the official tender documentation. Late or electronic submissions are not accepted.

Compulsory to score at least 50% per functionality segment.

Proof of ownership of plant and equipment is mandatory; failure to meet equipment requirements renders the bid non-responsive.

The municipality does not bind itself to accept the lowest bid.

The municipality reserves the right to cancel the tender or not award.

Evaluation follows the 80/20 preference point system.

Stage 1: Functionality – minimum threshold 20 points or 67%. Criteria: (1) Experience of Foreman/Supervisor (max 10), (2) Experience of Operators/Drivers (max 10), (3) Provision of relevant Plant & Equipment (max 10). Bidders must score at least 50% per segment; failure on any segment renders the bid non-responsive.

Stage 2: Price (80 points) and Specific Goals (20 points) as detailed in evaluationCriteria.