Plant hire services (12-Month contract) – clusters 1-4: umzimkhulu local municipality

Technical enquiries:

• Contact: Mr. M Gumede
• Telephone: 039 259 5059
• Email: [email protected]

SCM compliance enquiries:

• Contact: Mr. S Ndawonde
• Telephone: 039 259 5089
• Email: [email protected]

Submission address: Tender box, uMzimkhulu Municipality, 169 Main Street, uMzimkhulu, 3297.

Tender documents must be deposited in the tender box at 169 Main Street, uMzimkhulu, 3297 reception area, not later than 12:00 on 23 October 2026.

• Telegraphic, telex, telephone, electronic, facsimile and late tenders will not be accepted.
• Tenders may only be submitted on the tender documentation provided by the municipality.
• The municipality does not bind itself to accept the lowest bid.
• uMzimkhulu Municipality Supply Chain Management policy will apply.

Returnable documents (all mandatory, invalid or non-submission disqualifies):

• CSD proof of registration or CSD registration number.
• MBD 4 (Declaration of Interest)
• MBD 6.1 (Preference Points Claim)
• MBD 8 (Declaration of Bidder's Past SCM Practices)
• MBD 9 (Certificate of Independent Bid Determination)
• Certificate of Authority to sign all tender and contract documents, signed and dated by the Board of Directors on company letterhead.
• Completed tender document signed by the authorised person.

Evaluation method: 80/20 Preference Point System.

• Price: 80 points.
• Specific goals (RDP goals): 20 points.

Functionality will be evaluated as a second phase. Minimum threshold: 20 points or 67% (rounded off).

First evaluation — functionality (max 30 points):

1. Experience of bidder's Foreman/Supervisor (max 10 points):

• 10 years experience = 10 points
• 5 years experience = 5 points
• 0-4 years experience = 0 points
• Must have valid code 8 or higher driver's licence.
• Verification: C.V. detailing nature and years of experience with traceable references.

2. Experience of bidder's Operators and Drivers (max 10 points):

• 10 years experience = 10 points
• 5 years experience = 5 points
• 0-4 years experience = 0 points
• Must have traceable references, certified competence certificates, and for truck drivers a valid code 14 driver's licence with PDP (certified within 3 months of closing date).
• Verification: C.V.s detailing nature and years of experience.

3. Provision of relevant Plant & Equipment (max 10 points):

• Proof of ownership of all or any of the required plant/equipment per cluster.
• Verification: certified proof of ownership (logbook or valid proof of purchase).

Compulsory: A bidder must score not less than 50% per segment in the functionality table. Failure to score 50% on any segment renders the bidder non-responsive, even if the total threshold is met.

The 'Provision of relevant Plant & Equipment' segment is compulsory — plant/equipment will be tested and must meet specified requirements.

Specific goals (RDP goals) — points allocation under 80/20 system:

• Companies 100% owned by South African citizens = 10 points.
• Companies 50% owned by South African citizens = 5 points.
• Companies less than 50% owned by South African citizens = 2.5 points.
• Promotion of business - located within uMzimkhulu = 10 points.
• Located within Harry Gwala District = 5 points.
• Located within KZN province = 2.5 points.

Verification for ownership: CIPC registration certificate or detailed CSD report verification on CSD portal, or certified copy of RSA ID document of director(s).

Verification for location: preferred address on CSD report and certified copy of utility bill/property rates, or original letter from Induna/Chief/Ward Councillor (verification on CSD portal).

Provision of plant hire services under a 12-month contract across four clusters:

Cluster 1 (Bid ULM-INFR 010/27/TTE):

• 6x Tipper trucks (10 tons)
• 2x Excavator (20 tons)

Cluster 2 (Bid ULM-INFR 010/27/MGP):

• 2x Motor Grader
• 2x Path Foot Roller (12 tons)
• 2x Water Tanker (1600l)
• Tlb

Cluster 3 (Bid ULM-INFR 010/27/LBT):

• Low Bed Truck

Cluster 4 (Bid ULM-INFR 010/27/DHC):

• Dozer
• Honey Sucker Truck
• Truck Mounted Road Marking Machine
• Cherry Picker Trailer

Note: Equipment must be owned by the bidder; proof of ownership is required for functionality points.

Tender documents cost R250 per document (non-refundable), payable to uMzimkhulu Municipality by cash or bank guaranteed cheque.

• Documents available from the cashier at 169 Main Street, uMzimkhulu, 3297, between 09:30 and 16:00, from 06 October 2025. Cut-off for buying is 13 October 2025, 15 minutes before briefing.

Price validity: 180 days.

80/20 preference point system applies (price 80 points, specific goals 20 points).

Mandatory compliance:

• Registered on Central Suppliers Database (CSD) — attach proof of registration or provide CSD registration number.
• Submit MBD 4 (Declaration of Interest)
• Submit MBD 6.1 (Preference Points Claim)
• Submit MBD 8 (Declaration of Bidder's Past SCM Practices)
• Submit MBD 9 (Certificate of Independent Bid Determination)
• Provide Certificate of Authority to sign all tender/contract documents, signed and dated by the Board of Directors on company letterhead.
• Tender document must be signed by the authorised person.

Specific goals verification:

• Ownership: CIPC registration certificate, or detailed CSD report verification, or certified RSA ID copy of director(s).
• Local location: preferred address on CSD report plus utility bill or letter from Induna/Chief/Ward Councillor.