Robe lighting fixtures maintenance training for 8 officers – RFQ in gauteng

Closing date: 19 October 2026 at 11:00

Deadline for enquiries/clarifications: 16 October 2026 at 16:00

Compulsory briefing session: none (N/A)

Validity period: quoted prices must remain valid for at least 120 days after the closing date

No compulsory briefing session is applicable to this RFQ.

Enquiries (bidding procedure and technical):

• Contact: SCM Office
• Telephone: 012-392-4019
• Email: [email protected]

Submission:

• Email: [email protected]

Delivery address:

320 Pretorius Street

Pretoria, 0001

SAST Information Officer (POPIA):

• Name: Shane Maja
• Role: Chief Executive Officer
• Email: [email protected]
• Telephone: 012 392 4000 / 4283

SAST Deputy Information Officer:

• Name: Shiraz Ahmed
• Role: Senior Manager: Performance Information
• Email: [email protected]
• Telephone: 012 392 4000

Submission method: email only

• Email address: [email protected]
• Email subject line must clearly indicate the RFQ number (SAST/RFQ/2026-2027/488)
• Bids must be received on or before the closing date and time; late bids will not be considered
• Bids must be submitted on the official forms provided (not re-typed)
• Bids must be submitted in English

Returnable documents (all must be completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page
• SBD 4 (Bidder's Declaration): discloses whether any director/shareholder is employed by the state or connected to the procuring institution; false declarations disqualify the bid
• SBD 6.1 (Preference Points Claim Form): completed and signed if preference points are claimed
• Proof of registration on the National Treasury Central Supplier Database (CSD) with registration number (MAAA)
• Company registration (CIPC) documents (CK document)
• Certified ID copies of directors listed on the company registration document
• Valid SARS tax PIN
• Valid and compliant original B-BBEE certificate and/or certified copies of a sworn affidavit for any points claimed
• Valid certified share certificate
• SAST POPIA consent form: completed and signed
• General Conditions of Contract (GCC): initialled
• Official quote on company letterhead

Disqualification risks:

• Any returnable document omitted, unsigned, or not duly submitted
• Bids received after the closing time, regardless of reason
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state
• Collusive bidding: bidders found in collusion will be disqualified and restricted from doing business with organs of state

Evaluation is in four phases, in order:

• Phase 1 — SCM administrative compliance: bids verified for completeness and correctness of documentation; SAST may accept or reject based on this
• Phase 2 — Mandatory requirements: bidders failing any mandatory requirement are automatically disqualified
• Phase 3 — Compliance with technical specification: bidders must provide technical specifications of the services offered; non-compliance disqualifies from further evaluation
• Phase 4 — Price and Specific Goals: evaluated under the 80/20 preference point system

Scoring:

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points
• Awarded to the bidder scoring the highest points (subject to section 2(1)(f) of the PPPFA)

Specific goals (20 points total):

• Exempted Micro Enterprise / Qualifying Small Enterprise: 4 points
• Minimum 25% Black ownership: 4 points
• Minimum 100% female ownership: 4 points
• Minimum 100% Black youth ownership: 4 points
• Minimum 25% ownership by people living with disabilities: 4 points
• Points claimed only where supporting documents provided; ownership points awarded pro-rata using share certificates, B-BBEE certificate or sworn affidavit

Scope: Provision of Robe lighting fixtures maintenance training for 8 officers at the South African State Theatre (SAST).

Training content must cover:

• Fixture maintenance and basic practices
• Advanced troubleshooting
• Fixture and PCB architecture
• Firmware updates and calibrations

Training requirements:

• Must include breakfast and lunch
• Must be delivered face to face
• Training material must be aligned with specific South African Qualifications Authority (SAQA) unit standards
• Bidder must employ facilitators registered and certified to offer the training
• Bidder must recommend a facilitator registered with the relevant SETA
• Bidder must offer a training site meeting physical resource standards, including adequate space and equipment for learning

Quantity: 8 officers

Experience and qualifications:

• The service provider must submit the CV(s) of the proposed facilitator(s)/assessor(s)
• The facilitator/assessor must be registered with the relevant SETA
• The facilitator/assessor must have a minimum of three (3) years' experience in facilitating technical training in electronics, PCB systems, or a related field
• A comprehensive CV accompanied by the required qualification(s) and SETA registration must be submitted with the bid

Quality requirements:

• Training material must be aligned with specific South African Qualifications Authority (SAQA) unit standards
• Facilitators must be registered and certified to offer the training
• The bidder must recommend a facilitator registered with the relevant SETA
• The training site must meet physical resource standards, including adequate space and equipment for learning

Supplier performance:

• SAST conducts regular performance reviews using supplier evaluation forms
• Reviews are conducted against deliverables or scope of the contract, with a minimum of an annual review for contracts longer than a year and a review at completion for contracts shorter than a year
• Ad-hoc performance reviews are conducted where non-performance is identified outside the review period
• Non-performance is addressed with at least a formal letter advising specific non-performing areas and stating remedial action(s) required within specific time frames
• Non-adherence to remedial actions leads to escalating performance management actions
• Any party to the agreement may request to participate in a joint performance review where appropriate and seek continuous improvement opportunities

Pricing schedule:

• Item 1: Robe lighting fixtures maintenance training for 08 officers — quantity 8
• Item 2: Breakfast and lunch, certificate of completion — quantity 8
• Bidders must provide unit price and total price per item, sub-total, VAT at 15%, and grand total
• An official quote on company letterhead must also be submitted
• Training will be face to face
• Bidders must indicate whether any other costs are not included in the price and specify them
• Bidders must state the period required for commencement after acceptance of the bid
• Bidders must state whether rates are firm for the full period; if not, provide the basis for adjustments (e.g. consumer price index)
• Delivery costs are not considered separately but as part of the total quotation during evaluation

Pricing format:

• Item 1: Robe lighting fixtures maintenance training for 08 officers — quantity 8
• Item 2: Breakfast and lunch, certificate of completion — quantity 8
• Bidders must provide unit price and total price per item, sub-total, VAT at 15%, and grand total
• An official quote on company letterhead must also be submitted

Other pricing conditions:

• Delivery costs are not considered separately but as part of the total quotation during evaluation
• Bidders must state whether any other costs are not included in the price and specify them
• Bidders must state the period required for commencement after acceptance of the bid
• Bidders must state whether rates are firm for the full period; if not, provide the basis for adjustments (e.g. consumer price index)
• Prices must remain valid for at least 120 days after the closing date

Mandatory eligibility requirements:

• Registration on the National Treasury Central Supplier Database (CSD) — SAST may not award business to a bidder not registered on the CSD; only foreign suppliers with no local registered entity are exempt
• Valid SARS tax compliance PIN (or CSD number if no PIN available); each party in a consortium/JV/subcontracting arrangement must submit a separate TCS certificate/PIN/CSD number
• Proof of accreditation with the relevant SETA (preferably MERSETA) or registration with the QCTO as a Skills Development Provider
• Facilitator/assessor must be registered with the relevant SETA and have a minimum of three (3) years' experience in facilitating technical training in electronics, PCB systems, or related field
• B-BBEE certificate or sworn affidavit required to claim preference points
• No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified

Other compliance:

• Bidders must warrant that all employees (including contractors' employees) are covered under the Compensation for Occupational Injuries and Diseases Act (COIDA) and provide proof of good standing with the Compensation Fund if requested
• Bidders consent to background checks including FICA verification
• Bids must be submitted in English

B-BBEE requirements:

• Preference points are claimed under the Preferential Procurement Regulations, 2022
• The applicable system for this tender is the 80/20 preference point system
• Points are awarded for price (80) and specific goals (20)
• Specific goals and points:
• Exempted Micro Enterprise / Qualifying Small Enterprise: 4 points
• Minimum 25% Black ownership: 4 points
• Minimum 100% female ownership: 4 points
• Minimum 100% Black youth ownership: 4 points
• Minimum 25% ownership by people living with disabilities: 4 points
• Claimed points can only be allocated where supporting documents have been provided
• Ownership points are awarded on a pro-rata basis using share certificates, a B-BBEE certificate or a sworn affidavit
• Specific goal points are allocated to natural persons and awarded in accordance with company/consortium or joint venture ownership allocation

Contract terms:

• Where there is a contradiction between stipulations in this RFQ and any other attached document or the bid submitted, the stipulations in this RFQ take precedence
• Where the RFQ is silent, the relevant stipulations of the PPPFA take precedence
• Bidders must refrain from incorporating additional stipulations in their proposal other than as a clearly marked recommendation that SAST may elect to import or ignore
• SAST's decision in this regard is final and binding
• Bids must be submitted in English
• The bidder warrants that all its employees (including those of any contractor appointed) are covered under COIDA and that cover remains in force for the duration of adjudication and/or any subsequent agreement; SAST may request documentary proof of registration and good standing with the Compensation Fund
• Personal information of the bidder, its employees, representatives, associates and sub-contractors is collected and processed for assessing the bid and awarding the contract in accordance with applicable legislation including the PPPFA and SAST SCM Policy, and may be passed to third parties where legally compelled (for example National Treasury's Database of Restricted Suppliers and B-BBEE verification)
• All personal information will be processed in accordance with POPIA and the SAST Data Privacy Policy
• Bids submitted will not be revealed to other bidders and will be treated as contractually binding
• It is prohibited for bidders to attempt, directly or indirectly, to canvass any officer or employee of SAST in respect of this RFQ between the closing date and the date of award
• Bidders found to be in collusion with one another will be automatically disqualified and restricted from doing business with organs of state for a specified period

SAST's rights:

• SAST may amend any bid condition, bid validity period, RFQ specification, or extend the bid closing date before the closing date; bidders to whom documents were issued may be advised in writing and changes will be posted on the SAST website
• SAST reserves the right not to accept the lowest priced bid or any bid in part or in whole, and normally awards to the bidder fully capable of handling the contract whose bid is functionally acceptable and/or financially advantageous
• SAST reserves the right to award the bid as a whole or in part
• SAST reserves the right to conduct site visits at bidder's corporate offices and/or client sites
• SAST reserves the right to consider the guidelines and prescribed hourly remuneration rates for consultants as provided in National Treasury Instruction 4 of 2017: Cost Containment Measures, where relevant
• SAST reserves the right to request all relevant information, agreements, and other documents to verify information supplied, with the bidder consenting to background checks including FICA verification on the bidding entity and its directors, trustees, shareholders or members
• SAST reserves the right to appoint any number of vendors to a panel of service providers where applicable
• SAST reserves the right to make a final decision on the interpretation of its tender requirements and responses
• SAST reserves the right to consider the professional conduct and experience it has had with any bidder that rendered similar services to SAST in the past 5 years, over and above references put forward by the bidder

General requirements:

• Bidders must be registered on the National Treasury Central Supplier Database (CSD) — SAST may not award business to a bidder not registered on the CSD; only foreign suppliers with no local registered entity are exempt
• Bidders must comply with their tax obligations and provide a valid SARS tax compliance PIN or CSD number
• Bidders must submit proof of accreditation with the relevant SETA (preferably MERSETA) or registration with the QCTO as a Skills Development Provider
• Bidders must submit the CV(s) of the proposed facilitator(s)/assessor(s) with the required qualifications and SETA registration
• Bidders must provide technical specifications of the services offered
• Bidders must submit all required documentation as listed in the returnable documents section

Enquiries (bidding procedure and technical):

• Contact: SCM Office
• Telephone: 012-392-4019
• Email: [email protected]

Submission:

• Email: [email protected]

Specific queries relating to this RFQ must be submitted to [email protected] no later than two (2) days before the closing date.