Roof repairs at the hauler zone and ami-house, ngqura container terminal (iclm pe 877/TPT)

Transnet Port Terminals contact

• Name: Babalwa Nontyi
• Organisation: Transnet Port Terminals
• Email: [email protected]
• Address: TPT Admin Building, Port of Ngqura

Site meeting directions

• Name: Sihle Malusi
• Telephone: 0675975458

Bid submission

• Transnet e-Tender Submission Portal
• https://transnetetenders.azurewebsites.net

Site / service delivery

• Ngqura Container Terminal
• Neptune Road
• Gqeberha (Port Elizabeth)

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission channel

• Electronic submission only, via the Transnet e-Tender Submission Portal: https://transnetetenders.azurewebsites.net
• A bidder must register its own company profile, log its intent to bid and upload the bid under its own name; no company may submit on behalf of another, including holding or subsidiary companies.
• Joint venture parties may each use their own registered profile for the JV submission.
• 30 MB per upload is allowed, with multiple uploads permitted.
• Upload at least a day before closing; Transnet accepts no liability for bidders' bandwidth, connection speed or file volume problems.
• Only one tender offer per bidder, submitted either alone or as a JV member.
• Bids must be in English, with English translations of any supporting document in another language.

Closing

• 12:00 on 10 November 2026.
• Late submissions are not accepted.
• Telephone, telegraph, facsimile and e-mailed offers are rejected.

Documents to submit with the bid

• SARS Tax Clearance Certificate plus a TCS PIN for verification.
• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and black ownership.
• Valid CIDB certificate in the correct grading.
• Proof of Central Supplier Database registration.
• Letter of Good Standing for the tendering entity, or separate letters for each member of a newly constituted JV.
• Certified copy of the signed joint venture agreement, for JV bidders.
• T2.2-01 Certificate of Attendance: proof of attendance at the compulsory clarification meeting; must be brought to the meeting for signing and submitted with the bid.
• T2.2-02 CIDB registration evidence.
• T2.2-03 Health and Safety Requirements: the safety documents listed in the functionality criteria.
• T2.2-04 Previous Experience: the contactable references required for scoring.
• T2.2-14 Breach of Law: discloses whether the bidder or its principals were convicted of a serious breach of law in the past five years.
• Compulsory Enterprise Questionnaire, fully completed, with no conflicts of interest.
• Certification of acquaintance with the Non-Disclosure Agreement (confidentiality undertaking).

Disqualification risks

• Missing the compulsory clarification meeting, or not having T2.2-01 signed.
• A returnable document left incomplete or unsigned.
• Late, e-mailed, faxed or telephoned submissions.
• Submitting under another company's profile.
• Scoring below 60 for functionality.
• Failure to meet the CIDB grading requirement.

Order of evaluation: eligibility, then functionality, then price and preference.

Stage 1 - eligibility

• Authorised representative attended the compulsory clarification meeting and T2.2-01 was signed.
• CIDB registration at 3 GB or higher.
• Joint ventures: every member CIDB-registered, lead partner graded no lower than one level below the required class, combined grading at least 3 GB, and a certified signed JV agreement submitted.
• Bidder and its directors or shareholders not on the Register of Tender Defaulters.

Stage 2 - functionality (minimum qualifying score: 60 out of 100)

• Each criterion is scored 0, 20, 40, 60, 80 or 100. At least three evaluators score independently; their scores are averaged, weighted and totalled.
• T2.2-03 Health and Safety (weighting 50): scored on how many of the five required documents are submitted - valid letter of good standing, valid Fall Protection Plan Developer Certificate, risk assessment for the activities, safety file (index only), and safety work method statement. One document scores 20%, two score 40%, three score 60%, four score 80%, all five score 100%.
• T2.2-04 Previous Experience (weighting 50): a minimum of four contactable references for comparable completed work, each supported by a completion certificate or written reference giving company name, contact person, contact number and value of work. One reference scores 20%, two 40%, three 60%, four 80%; more than four scores 100%.
• Total weighting: 100. Bidders below 60 are disqualified and removed from further evaluation.

Stage 3 - price and preference (80/20 system)

• Applies where responsive tenders are valued at R50 million or less, including all applicable taxes.
• Price: 80 points.
• Specific goals: 20 points.
• B-BBEE status level of contribution, Level 1: 10 points.
• Plus 50% black youth owned entities: 10 points.
• Non-compliant bidders and B-BBEE Levels 3 to 8 contributors: 0 preference points.
• Preference points are awarded only where the required evidence is submitted; a missing item scores zero for that specific goal.
• Maximum combined price and specific goals score: 100.

Award

• Transnet awards to the highest scoring tenderer unless objective criteria justify award to another; the lowest price is not automatically accepted.
• A due diligence exercise may be run, including a risk analysis and a request for audited financial statements.
• Transnet reserves the right to audit the bidder's scorecard components at any time between closing and contract completion.
• Evaluation stages may run in parallel; passing one stage does not mean earlier stages were passed.

Scope

• Once-off roof repair service at the Hauler Zone and the AMI-House.
• Site: Ngqura Container Terminal, Transnet Port Terminals, Gqeberha (Port Elizabeth).
• Detailed works description, activity schedule and site information sit in the Scope of Work (C3.1 Works Information) and Affected Property (C4.1) parts of the tender pack.

Contract form

• NEC3 Engineering and Construction Contract.
• Pricing Option A with an Activity Schedule.

Health and safety deliverables required with the bid

• Valid letter of good standing.
• Valid Fall Protection Plan Developer Certificate.
• Risk assessment covering the roof repair activities.
• Safety file (index only).
• Safety work method statement for the activities.

Equipment and personnel

• Bidders must be able to show they have the professional and technical qualifications, competence, equipment, physical facilities, managerial capability and personnel to carry out the contract.

Pricing format

• Prices are tendered on the Activity Schedule under Pricing Instructions Option A.
• Rates and prices are fixed for the contract duration and are not subject to adjustment except as the contract conditions allow.
• Prices are stated in Rand.
• All duties, taxes and levies other than VAT must be built into the rates and the tendered total; VAT payable by the employer is added separately.
• Applicable duties, taxes and levies are those in force 14 days before the closing time.
• No alternative tender offers will be considered, and tendered rates may not be changed after the closing date.

Validity and cost

• Tender offers must remain valid for 12 weeks after the closing date; Transnet may ask for an extension on the same terms and conditions.
• If the validity period lapses before evaluation, the contractor may review the price against the Consumer Price Index.
• Transnet does not compensate bidders for tender preparation costs or any testing done to show compliance.

Due diligence

• Transnet may call for audited financial statements or other documentation, and may assess whether the bidder presents an unacceptable commercial risk.

Registration and eligibility

• CIDB registration at grade 3 GB or higher, supported by a valid CIDB certificate.
• Central Supplier Database registration.
• SARS Tax Clearance Certificate plus a TCS PIN so Transnet can verify compliance status.
• Not listed on the Register of Tender Defaulters.
• Not under restriction from doing business with Transnet or another state institution, and no principals under restriction.
• Legal capacity to contract; not insolvent, in receivership, under business rescue, bankrupt or being wound up.
• Ability to show technical qualifications, competence, financial resources, equipment, managerial capability, experience and personnel, and to perform free of conflicts of interest.
• Indicate in returnable T2.2-14 whether the bidder or its principals were convicted of a serious breach of law in the past five years; Transnet may exclude such bidders.

Joint ventures

• Every member registered with the CIDB.
• Lead partner graded not lower than one level below the required class of construction work.
• Combined grading at least 3 GB.
• Certified copy of the signed joint venture agreement.
• Separate Letters of Good Standing for members of a newly constituted JV.

B-BBEE and preference evidence

• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership; a JV may submit a consolidated scorecard.
• To claim the black youth ownership goal, submit certified copies of the owners' identity documents together with the B-BBEE certificate or affidavit.
• Preference points: B-BBEE Level 1 scores 10 points; entities more than 50% black youth owned score 10 points; non-compliant bidders and B-BBEE Levels 3 to 8 score 0.
• Claiming a specific goal without the required evidence scores zero for that goal.

Returnable declarations and contract conditions

• Compulsory Enterprise Questionnaire, completed in full, with conflicts of interest declared.
• Certification of acquaintance with the Non-Disclosure Agreement; all tender information and contract information must be treated as confidential.
• Tender documents may not be altered by the bidder except to correct the bidder's own errors, and all signatories must initial such changes.
• The employer issues 1 paper copy of the signed contract.