Supply and delivery of stationery consumables for pendoring operations – once-off RFQ

Closing date: 27 October 2026 at 15:00

Clarification deadline: 26 October 2026 at 12:00 (queries to Cookie Naidoo)

Issue date: 22 October 2026

Enquiries (bidding procedure and technical):

• Contact: Cookie Naidoo
• Telephone: 035-9053255
• Email: [email protected]

Complaints:

• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Bidder guide: transnetetenders.azurewebsites.net

Submission method: Transnet e-Tender Submission Portal (TDPS) at https://esupplierportal.transnet.net/portal/

• Register or sign in on the portal, view advertised tenders, and toggle the 'Log an Intent' button to activate submission.
• Upload bid documents against the selected tender; up to 30 MB per upload, multiple uploads allowed.
• All pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted.
• Submit at least a day before closing to avoid technical issues; Transnet not liable for bidder's internet or bandwidth problems.
• Each company must register its own profile and submit under the same company name; bids submitted through another company's profile will be disqualified.
• For a Joint Venture, any party may use its registered profile to submit on behalf of the JV.
• No late submissions accepted.

Returnable documents (all must be signed, stamped and dated):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director/shareholder is employed by an organ of state or connected to the procuring institution.
• Certificate of Acquaintance & Breach of Law: confirms familiarity with RFQ conditions and discloses any serious breach of law in the preceding 5 years.
• Quotation Form (Section 4): priced offer on the prescribed schedule.
• Specific Goals Points Claim Form (Section 6): claims B-BBEE and other preference points.
• Proof of authority to sign (e.g. company resolution).
• Valid proof of compliance with Specific Goal requirements (for scoring).

Disqualification risks:

• Missing or unsigned mandatory returnable documents.
• Late submission.
• Submitting through another company's profile.
• Pricing not completed electronically.
• Material deviation from the standard terms and conditions.

Evaluation is staged:

• Stage 1: Test for Administrative and Substantive Responsiveness – bid lodged on time, all returnable documents completed and returned, documents valid, bid signed by authorised respondent, general and legislative criteria met, priced offer included, and material compliance with scope/specification. Must pass to proceed.
• Stage 2: Functionality/technical threshold – minimum threshold must be met or exceeded to proceed to final evaluation. Technical scores rounded to 2 decimal places.
• Stage 3: Weighted scoring – Price (80 points) and Specific Goals (20 points).
• Price negotiation (if applicable): Transnet may negotiate a market-related price with the highest ranked bidder, then sequentially with the 2nd and 3rd ranked bidders, or cancel the RFQ.
• Objective criteria (if applicable): Transnet may award to the highest scoring bidder unless objective criteria justify another award.
• Award: successful bidder informed by Letter of Award; acceptance constitutes the final contract.

Preference point system: 80/20 (for requirements up to R50 million).

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = comparative price of bid under consideration, Pmin = comparative price of lowest acceptable bid.

Validity period: 60 business days from closing date (excluding first day, including last day). Bidders may be asked to extend.

Supply of stationery consumables for Pendoring operations.

• Once-off supply.
• Detailed specification/scope of work is attached on the TDPS document (not reproduced in the RFQ).
• Pricing on a 'delivered nominated destination' basis, including VAT.

No specific experience or qualification requirements stated. Bidders must be registered on the Transnet eSupplier portal and have a valid profile.

Pricing must be submitted electronically in the eSupplier portal. The schedule requires: total price exclusive of VAT, VAT at 15% (if applicable), total inclusive of VAT, and delivery lead-time. Prices in ZAR inclusive of VAT. Any disbursement not priced will not be considered. Pricing must follow the prescribed format; deviation may disqualify. Unconditional discounts only considered at final evaluation. If price not market-related, Transnet may negotiate with highest, then 2nd and 3rd ranked bidders, or cancel.

Pricing format: electronic price schedule in the eSupplier portal.

• Prices quoted in South African Rand, inclusive of VAT.
• Price schedule requires: total price exclusive of VAT, VAT at 15% (if applicable), total inclusive of VAT, and delivery lead-time from date of purchase order.
• Any disbursement not specifically priced will not be considered.
• Pricing must follow the prescribed schedule; deviation may lead to disqualification.
• Unconditional discounts only considered at final evaluation stage.
• If the highest scoring bidder's price is not market-related, Transnet may negotiate with the highest, then 2nd and 3rd ranked bidders sequentially, or cancel the RFQ.
• Final pricing scores rounded to 2 decimal places.

Tax compliance:

• Submit SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• If no TCS PIN, provide CSD number.
• For consortia/JVs/sub-contractors, each party must submit a separate TCS PIN/certificate/CSD number.
• Bids from persons in the service of the state, or companies with directors who are, will not be considered.

B-bbee:

• 80/20 preference point system applies.
• Points: Level 1 = 15, Level 2 = 10, +50% Black Youth Owned = 5, non-compliant or Level 3-8 = 0.
• Evidence: B-BBEE certificate, sworn affidavit, or CIPC certificate (consolidated scorecard for JVs).
• Failure to submit proof means no preference points claimed.

Other:

• Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Must comply with Employment Equity Act (including Section 53).
• Successful bidder must maintain validity of all returnable documents for contract duration.
• May be required to obtain security clearance (CONFIDENTIAL/SECRET/TOP SECRET) at bidder's cost.

80/20 preference point system applies. Points: Level 1 = 15, Level 2 = 10, +50% Black Youth Owned = 5, non-compliant or Level 3-8 = 0. Evidence: B-BBEE certificate, sworn affidavit, or CIPC certificate (consolidated for JVs). For specific goals, additional evidence may be required (e.g. ID copies for youth-owned, doctor's note for disability, municipal bill for rural entities). Failure to submit proof means no preference points.

No specific health and safety requirements stated beyond general compliance with laws and security clearance conditions.

Transnet may request further information on the bidder's Environmental, Social and Governance (ESG) standing at any stage; this information is for record and analysis, not for evaluation or disqualification.

Binding offer: any quotation is deemed an offer; exceptions must be clearly indicated.

Legal review: Transnet's Legal Counsel will review and may reject proposed contractual terms; material deviation may disqualify.

Continued validity: successful bidder must keep all returnable documents valid for contract duration; failure to renew may lead to immediate termination.

Disclosure: Transnet may disclose contract information (company name, goods/services, value, duration) per JSE Debt Listing Requirements.

DPIP/FPPO: Transnet will not transact without governance protocols, DPIP/FPPO status determination, and risk assessment; respondents must disclose any commercial relationship with a DPIP/FPPO.

Security clearance: may be required for successful bidder, personnel, and sub-contractors to CONFIDENTIAL/SECRET/TOP SECRET level, at bidder's responsibility.

Responses must not include documents from other quotations. Changes to submission not considered after closing. Transnet reserves rights to modify scope, split award, cancel, validate information, request audited financials, and award to next ranked bidder if preferred bidder fails. Security clearance may be required. Sub-contracting subject to due diligence to detect fronting.

Legal compliance: successful bidder must comply with all applicable national and local laws. Employment Equity Act compliance required, including Section 53.

Staged evaluation: responsiveness, functionality threshold, weighted scoring (Price 80, Specific Goals 20), price negotiation, objective criteria, award. Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Validity period 60 business days.