Supply and delivery of stationery consumables for kendal operations

Request for Quotation (RFQ) No PPA-172799 for the supply of stationery for Kendal Operations, for a period of once off. Issue date: 22/10/2026, closing date: 27/10/2026, closing time: 15h00. Submission via Transnet e-tender submission portal.

Closing date: 27 October 2026 at 15:00

Clarification queries deadline: 26 October 2026 at 12:00

Issue date: 22 October 2026

Enquiries (bidding procedure and technical):

• Contact: Cookie Naidoo
• Telephone: 035-9053255
• Email: [email protected]

Complaints:

• Email: [email protected]

Submission portal: https://esupplierportal.transnet.net/portal/

Submission method: Transnet e-Tender Submission Portal (TDPS Supplier Submission Portal).

• Access the portal at https://esupplierportal.transnet.net/portal/ and register or sign in.
• Click "ADVERTISED TENDERS", then toggle "Log an Intent" to activate submission.
• Upload bid documents against the tender; each upload up to 30 MB, multiple uploads allowed.
• All pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted.
• Submit at least one day before closing to avoid technical issues; Transnet not liable for bidder's technical challenges.
• No late submissions accepted.
• Each company must register and submit under its own profile; submitting through another company's profile leads to disqualification. Joint ventures may submit through any party's profile.
• Returnable documents: all sections must be signed, stamped and dated.
• Mandatory returnable documents (failure to submit by closing causes disqualification):
• SBD 1 (Invitation to Bid) – bidder and contact details, signed as cover page.
• SBD 4 (Declaration of Interest) – discloses any director/shareholder employed by the state or connected to the procuring institution.
• Certificate of Acquaintance & Breach of Law – confirms familiarity with RFQ conditions and declares no undisclosed relationships.
• Tax Compliance Status (TCS) PIN or CSD number.
• Proof of authority to sign (e.g., company resolution).
• Returnable documents used for scoring (failure results in zero score for that criterion):
• Valid proof of compliance to Specific Goal requirements (B-BBEE certificate/affidavit/CIPC certificate).
• Essential returnable documents (failure may allow a further opportunity to submit, then disqualification if not provided):
• Any other documents listed as essential in the RFQ.
• Disqualification risks:
• Late submission, regardless of reason.
• Missing or unsigned mandatory returnable documents.
• Submitting through another company's profile.
• Deviating from the prescribed pricing schedule.
• Including documents from other quotations or proposals.
• Collusion with other bidders.
• False declarations or information.

Evaluation stages:

• Stage 1 – Administrative and Substantive Responsiveness: bid lodged on time, all returnable documents completed and valid, bid signed by authorised respondent, priced offer included, material compliance with scope. Must pass to proceed.
• Stage 2 – Minimum Threshold for Technical/Functionality: must meet or exceed the minimum threshold. Final technical scores rounded to 2 decimal places.
• Stage 3 – Weighted scoring: Price (80 points) and Specific Goals (20 points), total 100.
• Price formula (80/20 system): Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = comparative price of bid, Pmin = lowest acceptable bid.
• Price negotiations may be conducted if price is not market-related, sequentially with highest, then 2nd, then 3rd ranked bidders, or cancel RFQ.
• Objective criteria may justify award to another bidder.
• Award of business and conclusion of contract follows approval.
• Validity period: 60 business days from closing date.

Supply and delivery of stationery consumables for Kendal Operations.

• Scope: stationery items as per the electronic schedule attached on the TDPS portal.
• Delivery basis: "delivered nominated destination" (delivery to Kendal Operations).
• Contract period: once off.

Pricing schedule:

• Quote on "delivered nominated destination" basis, including VAT.
• Price schedule includes item description, unit, quantity, rate, and total price.
• Prices in South African Rand, inclusive of VAT.
• Disbursements not specifically priced will not be considered.
• Pricing must be submitted strictly in accordance with the schedule; deviations may lead to disqualification.
• Discounts only considered if unconditional.
• If price not market-related, Transnet may negotiate with highest, then 2nd, then 3rd ranked bidders, or cancel RFQ.

Pricing format:

• Prices must be quoted in South African Rand, inclusive of VAT.
• Price schedule must be completed electronically in the eSupplier portal; no paper pricing schedules accepted.
• Pricing must be submitted strictly in accordance with the prescribed price schedule; deviations may lead to disqualification.
• Disbursements not specifically priced will not be considered.
• Discounts are only considered if unconditional.
• If price is not market-related, Transnet may negotiate with highest, then 2nd, then 3rd ranked bidders, or cancel RFQ.
• Final pricing scores rounded to 2 decimal places.
• No bid security, bonds, or guarantees specified.

Mandatory compliance:

• CSD registration: provide CSD number if no TCS PIN available.
• Tax compliance: submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
• Bidders must not be persons in the service of the state, nor companies with directors who are.
• B-BBEE: valid B-BBEE certificate, sworn affidavit, or CIPC certificate required to claim preference points. For joint ventures, consolidated scorecard accepted.
• Employment Equity Act compliance required.
• Successful bidder must sign SBD 7 (Contract Form).
• Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET) at successful bidder's responsibility.
• Legal review of proposed contractual terms by Transnet's Legal Counsel.
• DPIP/FPPO disclosure required.

B-BBEE requirements:

• Preference points awarded under 80/20 system: Price 80, B-BBEE status level of contribution up to 20.
• Points: Level 1 – 15 points, Level 2 – 10 points, +50% Black Youth Owned Entities – 5 points, Non-compliant or Level 3-8 – 0 points.
• Evidence: B-BBEE certificate, sworn affidavit, or CIPC certificate. For joint ventures, consolidated scorecard accepted.
• Failure to submit proof of specific goals means no preference points claimed.
• Sub-contracting details must be disclosed; failure may lead to penalties up to 10% of contract value.

Transnet may request Environmental, Social and Governance (ESG) information at any stage; this information is for record and analysis, not for evaluation or disqualification.

Contract terms:

• Successful bidder must sign a written contract (SBD 7).
• Validity period: 60 business days from closing date; may be extended on same terms.
• Continued validity of returnable documents required for contract duration; failure to renew may lead to immediate termination.
• Transnet may cancel contract and request National Treasury to place bidder on Restricted Suppliers database for up to 10 years if contract awarded on incorrect information.
• Transnet may award to next ranked bidder if preferred bidder fails to sign or commence contract.
• Legal review of proposed contractual terms by Transnet's Legal Counsel.
• Security clearance may be required.
• Disclosure of contract information may be required under JSE Debt Listing Requirements.
• DPIP/FPPO disclosure required.

Special conditions:

• Responses must not include documents from other quotations.
• Clarification queries must be submitted before 12H00 on 26/10/2026.
• Complaints emailed to [email protected].
• Canvassing Transnet officers between closing and award is prohibited.
• Collusion leads to disqualification.
• Unsuccessful bidders may request reasons.
• Legal compliance with all applicable laws required.
• Employment Equity Act compliance required.
• Changes to quotations after closing not considered.
• Quotation is a binding offer.
• Transnet reserves rights to modify goods/services, award portion, split award, cancel process, validate information, request audited financials, not accept changes after closing, cancel contract for incorrect info, award to next ranked bidder, request validity extension, request ESG info, and conduct due diligence on sub-contractors.
• Security clearance may be required.
• Legal review of contractual terms by Transnet's Legal Counsel.

General requirements:

• Bidders must comply with tax obligations and submit SARS PIN or CSD number.
• Bids must be submitted on official forms, not re-typed.
• Successful bidder must sign SBD 7 (Contract Form).
• Responses must not include documents from other quotations.
• Additional conditions must be in an accompanying letter.
• Quotation is a binding offer; changes after closing not considered.
• Canvassing Transnet officers between closing and award is prohibited.
• Collusion leads to disqualification.
• Unsuccessful bidders may request reasons.

Evaluation methodology: Stage 1 – Administrative and Substantive Responsiveness; Stage 2 – Minimum threshold for technical/functionality; Stage 3 – Price (80 points) and Specific Goals (20 points). Price negotiations may be conducted if price not market-related, sequentially with highest, then 2nd, then 3rd ranked bidders. Objective criteria may justify award to another bidder. Validity period 60 business days.