Professional civil engineering services: planning, design and construction monitoring of approximately 24 km gravel road and river crossing, rust de winter old state land farms, city of tshwane, gauteng

Tender documents available: 28 October 2026

• Collection on working days between 08:00 and 12:30 and between 13:15 and 15:30.

Compulsory clarification meeting: 05 November 2026 at 11:00

• Venue: Department of Land Reform and Rural Development, Suncardia Building, 6th Floor Boardroom, 524 Stanza Bopape Street, cnr Stanza Bopape and Steve Biko Streets, Arcadia, Pretoria, 0083.
• Attendance by a representative of the bidder is compulsory; non-attendance renders the bid non-responsive.

Closing: 17 November 2026 at 11:00

• Bids received after the closing time will not be accepted.

Tender validity period: 120 calendar days (tenders closing in October, November and December).

Technical enquiries

• Mr Momelezi Twantwa

• Telephone: 012 337 3631

• Cell: 071 419 0656

• Email: [email protected]

• Mr Mayibongwe Kunene

• Telephone: 012 337 3775

• Cell: 082 577 5708

• Email: [email protected]

Supply chain management enquiries

• Ms Millicent Mpepele

• Telephone: 012 337 3700

• Cell: 071 878 9095

• Email: [email protected]

• Mr Absalom Marema

• Telephone: 012 337 3634

• Email: [email protected]

Document collection (Pretoria PSSC)

Sancardia Building, 6th Floor

524 Stanza Bopape Street, cnr Stanza Bopape and Steve Biko Streets

Pretoria

Telephone: 012 337 3700 / 071 878 9095

Bid delivery

Department of Land Reform and Rural Development

Suncardia Building, 7th Floor

524 Stanza Bopape Street, cnr Stanza Bopape and Steve Biko Streets

Arcadia, Pretoria, 0083

Issuing office

Director: Finance and Supply Chain Management

Department of Land Reform and Rural Development

Provincial Shared Service Centre: Gauteng

Suncardia Shopping Centre

524 cnr Steve Biko and Stanza Bopape Streets

Arcadia, Pretoria

Telephone: 012 337 3700

Submission method

• Hand delivery of a sealed envelope into the departmental bid box. Telephonic, facsimile, electronic and late bids will not be accepted.
• One original only; a two-envelope procedure is not used.
• Each bid must be submitted in its own separate sealed envelope.
• Use the official tender forms as issued; do not retype them.
• The full tender document must be initialled on every page and returned bound exactly as received, together with all returnable documents and schedules.

Delivery address

Department of Land Reform and Rural Development

Suncardia Building, 7th Floor

524 Stanza Bopape Street, cnr Stanza Bopape and Steve Biko Streets

Arcadia, Pretoria, 0083

For attention: Director: Finance and Supply Chain Management

Bid box

• Open Monday to Friday, 07:00 to 19:00.
• Closes at 11:00 on the closing day.

Envelope marking

• Back of the envelope: tenderer's name, contact address and telephone number.
• Top left corner of the back: the tender number and the words "Tender for Civil Engineering Services".

Returnable documents (all to be completed, signed and attached)

• C1.1 Form of Offer and Acceptance: the signed offer that binds the bidder to the tender.
• C1.2.3 Data provided by the Service Provider, including key persons.
• PA-11.1 (PSB) Declaration of Interest and Tenderer's Past Supply Chain Management Practices: discloses state employment, relationships with the procuring institution and past SCM conduct; incomplete or unsigned forms render the bid non-responsive.
• PA-15.1 resolution for a single bidder, or PA-15.2 plus PA-15.3 special resolution for a consortium or joint venture, or a signed resolution letter on company letterhead: authorises the signatory to bind the bidder.
• DLRRD-16.1 (PSB) Tender Clarification Meeting Certificate: proof of attendance at the compulsory briefing.
• Certified ECSA registration certificates (Privy Seal verifiable) for all registered principals and key persons.
• SARS tax compliance status PIN or printed TCS; CSD number where no TCS is available.
• Activity Schedule for Value Based Fees (C2.2.2) or Time Based Fees (C2.2.3), depending on the remuneration basis stated in C2.1.1.1.
• SBD 6.1 Preference Points Claim Form, where preference points are claimed.

Disqualification risks

• Late delivery, or delivery by fax, email or telephone.
• Non-attendance at the compulsory clarification meeting.
• Failure to meet any of the responsiveness requirements listed in items 1 to 9 of the Tender Data.
• Unsigned or omitted returnable documents.
• Non-compliant tax status not corrected within 7 days.

Evaluation stages

1. Responsiveness check against the Tender Data requirements (items 1 to 9).
2. Functionality scoring of responsive bids.
3. Financial offer and preference points (Method 2).

Functionality (quality)

• Total: 100 points.
• Minimum qualifying score: 70 out of 100. Bids scoring below 70 are not considered further.
• Scoring scale: 0 no submission, 1 poor, 2 fair, 3 good, 4 excellent, 5 exceeding expectations.
• Proposed work plan (approach and methodology): 10 points.
• Tenderer's previous experience in road construction project design and project management: 40 points. Appointment letters and completion reference letters with contactable references must be attached; no score without them. 5 or more projects in the last 10 years = 5; 4 = 4; 3 = 3; 2 = 2; 1 = 1; none = 0.
• Design Engineer with road construction design and project management experience, a civil engineering qualification and registration as a Professional Civil Engineer or Professional Civil Engineering Technologist: 30 points. Signed CVs and certified copies of qualifications and registration certificates with PrivySeal certification are required; no score without them. Post-registration experience with ECSA: over 9 years = 5; over 7 to 9 = 4; over 5 to 7 = 3; over 3 to 5 = 2; over 1 to 3 = 1; 0 to 1 year = 0.
• Resident Engineer with road construction supervision experience and a civil engineering qualification of at least NQF Level 6: 20 points. Signed CVs and certified copies of qualifications are required; no score without them. Experience: over 9 years = 5; over 7 to 9 = 4; over 5 to 7 = 3; over 3 to 5 = 2; over 1 to 3 = 1; 0 to 1 year = 0.
• Functionality points do not carry into the total tender evaluation points.

Price and preference (Method 2)

• Preference point system: 80/20.
• Price points: Wc = W3 x Pm / P, where W3 is 80 if the value of responsive bids is R50 million or less, or 90 if it exceeds R50 million; Pm is the lowest acceptable offer and P the offer under consideration.
• Preference points (20 in total): HDI 8; female 5; disability 2; youth (35 years or younger on the closing date) 2; locality within Gauteng 3.
• Total evaluation points = price points + preference points.
• Preference points are awarded only if claimed on the correct SBD 6.1 form issued by the department, with the required proof attached and no calculation errors.

Scope

• Professional civil engineering services for the planning, design and construction monitoring of approximately 24 km of gravel road and a river crossing.
• Location: Rust de Winter old state land farms, City of Tshwane Metropolitan Municipality, Gauteng Province.
• The services are described in full in C3 Scope of Services; site information is in C4.

Key personnel

• The bidder must be a civil engineering business under the full-time supervision of a registered Professional Civil Engineer or registered Professional Civil Engineering Technologist.
• A Design Engineer and a Resident Engineer must be named, with CVs, qualifications and registrations submitted.
• All registered principals and professionals must be listed as key persons in C1.2.3, clause 7.1.2.

Contract framework

• Single volume approach under the CIDB Standard for Uniformity in Construction Procurement.
• Conditions of tender are the CIDB Standard Conditions of Tender (Annexure C, Government Notice No. 423, August 2019); bidders must obtain them from the CIDB website.
• The Tender Data takes precedence over the Standard Conditions of Tender in any conflict.
• The bidder must allow the employer access to its offices for inspection if required.

Proposed work plan (approach and methodology): 10 of the 100 functionality points.

• The plan is scored on a 0 to 5 scale (0 no submission, 1 poor, 2 fair, 3 good, 4 excellent, 5 exceeding expectations).
• Previous experience in road construction project design and project management carries 40 points and must be supported by appointment letters and completion reference letters with contactable references; no score is awarded without them.

Bidder experience

• Road construction project design and project management: 40 points. Appointment letters and completion reference letters with contactable references and contact details must be attached; no score without them. 5 or more projects in the last 10 years = 5; 4 = 4; 3 = 3; 2 = 2; 1 = 1; none = 0.

Design Engineer: 30 points

• Civil engineering qualification and registration as a Professional Civil Engineer or Professional Civil Engineering Technologist.
• Signed CV, certified copies of qualifications and registration certificate with PrivySeal certification required; no score without them.
• Post-registration experience with ECSA: over 9 years = 5; over 7 to 9 = 4; over 5 to 7 = 3; over 3 to 5 = 2; over 1 to 3 = 1; 0 to 1 year = 0.

Resident Engineer: 20 points

• Civil engineering qualification of at least NQF Level 6 and experience in construction supervision of road construction projects.
• Signed CV and certified copies of qualifications required; no score without them.
• Experience: over 9 years = 5; over 7 to 9 = 4; over 5 to 7 = 3; over 3 to 5 = 2; over 1 to 3 = 1; 0 to 1 year = 0.

Threshold

• Bids scoring below 70 of 100 functionality points are not considered further.
• Functionality points do not affect the total tender evaluation points, which are calculated on financial offer and preference (Method 2).

Returnable proof

• Certified ECSA registration certificates (Privy Seal verifiable) for all registered principals and key persons.
• SARS tax compliance PIN or TCS, and CSD number where applicable.
• PA-15.1 resolution, or PA-15.2 and PA-15.3 for a consortium or joint venture.
• C1.1 Form of Offer and Acceptance, C1.2.3 Data provided by the Service Provider, and DLRRD-16.1 (PSB) briefing attendance certificate.
• Activity Schedule for Value Based Fees (C2.2.2) or Time Based Fees (C2.2.3), as applicable.
• The employer provides one paper copy of the signed contract.

Pricing data

• Pricing Instructions: C2.1.
• Activity Schedule: C2.2.
• Remuneration is either value based (Activity Schedule C2.2.2) or time based (Activity Schedule C2.2.3), as stated in C2.1.1.1; only the applicable schedule must be completed and submitted.
• Fees follow the National Department of Public Works tariff of fees for persons registered under the Engineering Profession Act, 2000.
• Locality preference claims require proof of a Gauteng footprint: a municipal service account in the bidder's or an active director's name not older than 6 months, a valid lease agreement with the landlord's municipal account, or a signed, stamped and dated letter from the ward councillor or traditional authority not older than 6 months.

Pricing

• Pricing is submitted on the Activity Schedule in C2.2, following the Pricing Instructions in C2.1.
• Remuneration is either value based (Activity Schedule C2.2.2) or time based (Activity Schedule C2.2.3), as stated in C2.1.1.1; only the applicable schedule must be completed.
• Fees follow the National Department of Public Works tariff of fees for persons registered under the Engineering Profession Act, 2000.

Insurance

• Professional indemnity insurance at the level specified in Contract Data clause 5.4.1 must be confirmed and proof attached in C1.2.3. Unconfirmed cover renders the bid unacceptable.

Document costs

• Printed bid documents collected from the department: non-refundable R100, payable in cash.
• Electronically issued documents: free of charge.
• Banking details for the deposit: ABSA, branch 632005, account 40-5400-6793, reference PSSCGPPSP0001.

Other

• Tender validity period: 120 calendar days.
• The employer provides one paper copy of the signed contract.

Eligibility

• The bidder must be a civil engineering business undertaking under the full-time supervision of a registered Professional Civil Engineer or registered Professional Civil Engineering Technologist registered under the Engineering Profession Act, 2000.
• Certified copies of current ECSA registration (Privy Seal verifiable, issued within the past 6 months) with registration numbers must be submitted for every registered principal and key person.
• In a consortium or joint venture, every partner must meet and document these requirements.
• The employer may verify registration with ECSA; an unregistered person renders the bid non-responsive.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Tax and CSD

• A SARS tax compliance status PIN or printed TCS must be submitted; consortia, joint ventures and subcontractors must each submit their own.
• Where no TCS is available, a CSD registration number must be provided.
• Non-compliant tax status may lead to disqualification if not corrected within 7 days.

Preference and locality

• Preference points are claimed on the department's SBD 6.1 form with supporting proof.
• Locality points (Gauteng) require proof of physical presence in the province: a municipal service account (water, sanitation, rates or electricity) in the bidder's or an active director's name, not older than 6 months; or a valid lease agreement with the landlord's municipal account; or a signed, stamped and dated letter on the letterhead of the ward councillor or traditional authority, not older than 6 months.
• HDI, female and youth claims require a copy of an identity document and the company registration document; disability claims require a certified copy or original doctor's letter.
• A bidder who subcontracts more than 25% of the contract value to an enterprise that does not qualify for the same or more equity ownership points forfeits HDI preference points.

Returnable forms

• PA-11.1 (PSB) Declaration of Interest and Past SCM Practices; PA-15.1 or PA-15.2/PA-15.3 resolutions; C1.1 Form of Offer and Acceptance; DLRRD-16.1 (PSB) briefing attendance certificate; SBD 6.1 preference claim form.

Insurance

• Professional indemnity insurance at the level stated in Contract Data clause 5.4.1 must be confirmed and proof attached in C1.2.3; unconfirmed cover renders the bid unacceptable.

Briefing

• Attendance at the compulsory clarification meeting by a representative of the bidder is required; non-attendance renders the bid non-responsive.

Consortium or joint venture

• All partners accept joint and several liability for the contract obligations.
• A partner wishing to leave the joint venture must give the department 30 days' written notice, and the remaining partners stay jointly and severally liable.
• No partner may cede rights or assign obligations without the prior written consent of the other partners and the department.

Contract framework

• Single volume approach under the CIDB Standard for Uniformity in Construction Procurement.
• Conditions of tender are the CIDB Standard Conditions of Tender (Annexure C, Government Notice No. 423, August 2019); the Tender Data prevails in any conflict.

Price points

• Wc = W3 x Pm / P, where Wc is the price points awarded, Pm the lowest acceptable offer and P the offer under consideration.
• W3 = 80 where the value of responsive bids is R50 million or less; W3 = 90 where it exceeds R50 million.
• The 80/20 preference point system applies.

Preference points (20 in total)

• HDI (no franchise before the 1983 and 1993 Constitutions): 8 points.
• Female: 5 points.
• Disability: 2 points.
• Youth (35 years or younger on the closing date): 2 points.
• Locality within Gauteng Province: 3 points.

Rules

• Points are awarded only where claimed on the department's SBD 6.1 form with the required proof attached; incomplete claims or calculation errors score nothing.
• A consortium or joint venture may claim participation points based on the share of contract value its members manage or execute.
• A bidder who subcontracts more than 25% of the contract value to an enterprise that does not qualify for the same or more equity ownership points loses HDI points.
• A bidder awarded the contract on HDI preference may not subcontract more than 25% of the value to a non-HDI or lower-scoring enterprise.