Armed response security services at SENTECH schweizer reneke site – 3-Year contract (rfx 60000003793)

The document is a consent form for processing the supplier's personal information in connection with the RFP. It explains how the data may be used, shared, and stored.

Returnable documents: the signed Sentech Supplier Consent Form must accompany the bid.

Submission of the consent form is mandatory; without it the bid may not be processed.

Closing time: 10:00.

A fully completed and signed Sentech Supplier Consent Form is required before the bid is evaluated.

Withdrawal of consent may prevent Sentech from evaluating the bid or keeping the supplier on its database.

Internal processing of personal data for assessing current and future services at Sentech only.

The tender is for the appointment of a service provider to supply armed response security services at the Sentech Schweizer Reneke site, for a three-year contract period. The detailed scope of services is not available in the document.

Department: SUPPLY CHAIN MANAGEMENT

Complete and sign SBD 4 (Bidder's Disclosure) and submit it as part of the quotation. The form requires disclosure of any state employment, relationships with Sentech employees, or interests in related enterprises; false disclosure disqualifies the bid. Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Evaluation will consider the completeness and accuracy of SBD 4. Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified. No scoring split or preference point system is stated in the document.

The scope of supply and delivery is not available beyond the tender title: the provision of armed response security services at the Sentech Schweizer Reneke site for a period of three years.

SBD 4 must be completed and signed, including declarations of any state employment, relationships with Sentech employees, and interests in related enterprises.

The document only specifies that bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be disqualified. No other evaluation criteria are stated.

Armed response security services required at the Sentech Schweizer Reneke site, North West.

• Coverage: 24/7 armed response.
• Contract period: 3 years.
• Pricing schedule covers Year 1, Year 2 (with 5% escalation), and Year 3 (with 5% escalation), each for 12 months.

Pricing schedule (SBD 3.1 style) must be completed for:

• Year 1 armed response services (12 months).
• Year 2 armed response services (12 months) with 5% escalation.
• Year 3 armed response services (12 months) with 5% escalation.
• Once-off site establishment fee (payable once upon installation).
• Rate for callouts outside the contracted limit (per callout).

Appointment of a service provider for armed response security services at the Sentech Schweizer Reneke site for a period of 3 years. Services include 24/7 armed patrol, remote monitoring via alarm system, and armed response to alarms or panic button activation.

Delivery address: Sentech Schweizer Reneke Site, at latitude -27°08'13" and longitude 25°13'07".

• Provide 24/7 armed patrol and remote monitoring of the premises via the alarm system.
• Provide armed response when an alarm is triggered or the panic button is activated.
• Service period: 3 years.
• Billing: monthly, with an annual increase of 5%.

Billing is monthly, with an annual increase of 5%.

Provision of 24/7 armed patrol and response services at the Sentech Schweizer Reneke Site. The service includes remote monitoring via alarm system and armed response to alarm or panic button activations. Contract duration: 3 years, billed monthly with an annual increase of 5%.

Closing date: 13 November 2026 at 12:00

Compulsory briefing session: 06 November 2026 at 10:00 via Microsoft Teams

Validity period: 90 days from closing

Enquiries and submission contact:

• Name: Lungile Sithole
• Role: Administrator
• Email: [email protected]
• Telephone: 067 427 0326

Submission email: [email protected]

Delivery address (service site): Sentech Schweizer Reneke Site, Latitude -27°08'13", Longitude 25°13'07"

Submission method: email

Submission email: [email protected]

Closing time: 13 November 2026 at 12:00

Quotations must be on company letterhead, fully completed and signed in black ink, and received before the closing date and time.

Returnable forms:

• Form of Offer and Acceptance: signed offer and acceptance of the conditions of the RFQ, with the total bid price stated in words and figures.
• Pricing Schedule: as required by the RFQ.
• Schedule of Deviations: any deviations from the RFQ documents, to be attached to the Form of Offer and Acceptance.

Mandatory compliance proof to be attached: PSIRA company certificate, PSIRA letter of good standing, PSIRA registration certificates of directors, SAPS company firearm licences, and ICASA radio frequency licence.

Evaluation stages:

• Stage 1: Administrative responsiveness evaluation (compliance with all administrative criteria; failure disqualifies).
• Stage 2: Functional evaluation against the functional criteria; minimum qualifying functional score is 70 points out of 105. Bidders below this are not evaluated further.
• Stage 3: Price and preference points; lowest price scores highest points. Preference points under the 80/20 system.

Functional criteria (total 105 points):

• Operational vehicles: 3-5 vehicles = 10 points; 6-9 = 20 points; 10 or more = 30 points. Proof: list of vehicles and certified vehicle registration.
• Company experience in armed response: 1-2 reference letters = 10 points; 3-5 = 20 points; 6 or more = 30 points. Proof: reference letters on company letterhead.
• Footprint (distance of supplier's PSIRA satellite office to site): within 10 km = 30 points; 11-50 km = 20 points; 51-100 km = 10 points; more than 100 km = 5 points. Proof: PSIRA satellite office certificate.
• Free call-outs: 1-4 call-outs to site = 5 points; 5-7 = 10 points; 8-10 = 15 points. Proof: warranty letter or confirmation for free call-outs.

Preference points (20 total):

• Black ownership: 51% or more = 8 points; 25.1-50% = 3 points; 5-25% = 1 point; below 5% = 0 points.
• Women ownership: 51% or more = 10 points; 25.1-50% = 6 points; 5-25% = 2 points; below 5% = 0 points.
• Disability (historically disadvantaged): doctor's note confirming disability = 2 points.

Price points: calculated using the 80/20 formula: Ps = 80 x (1 - (Pt - Pmin) / Pmin).

Scope of work:

• Provide 24/7 armed patrol and response services at the Sentech Schweizer Reneke Site.
• Monitor the premises remotely by utilising the alarm system.
• Provide armed response if an alarm is triggered or the panic button is activated.
• Contract period: 3 years, billed monthly with an annual increase of 5%.
• Delivery address: Sentech Schweizer Reneke Site, Latitude -27°08'13", Longitude 25°13'07".

Functional evaluation requirements:

• Operational vehicles: 3-5 = 10 points; 6-9 = 20 points; 10+ = 30 points. Proof: list of vehicles and certified registrations.
• Company experience in armed response: 1-2 reference letters = 10 points; 3-5 = 20 points; 6+ = 30 points. Proof: reference letters on company letterhead.
• Footprint of service provider: within 10 km of site = 30 points; 11-50 km = 20 points; 51-100 km = 10 points; 100+ km = 5 points. Proof: PSIRA satellite office certificate with approved letters.

Prices must be quoted in South African Rands (ZAR).

No price adjustment will be made without written approval from Sentech; applications for adjustment require documentary evidence.

Sentech may negotiate market-related prices and discounts; if not agreed, Sentech may cancel the bid.

No bid security or bonds are mentioned.

Suppliers must be registered on the Sentech Supplier Database and be tax compliant.

Quotations must be on company letterhead.

Mandatory eligibility (valid proof required; failure to comply means no further evaluation):

• Valid PSIRA company certificate.
• Valid PSIRA letter of good standing.
• PSIRA registration certificates of the company's directors.
• Valid SAPS company firearm licences.
• Valid ICASA radio frequency licence.

B-BBEE: A valid B-BBEE certificate is required to claim preference points under the 80/20 system.

Within two days of receiving a completed copy of the agreement, the service provider must contact the employer's agent to arrange delivery of any securities, bonds, guarantees, proof of insurance and other required documents. Failure to do so constitutes repudiation of the agreement. The agreement comes into effect when the service provider receives one fully completed original copy of the Form of Offer and Acceptance, including the Schedule of Deviations.

Evaluation is in three stages: administrative responsiveness, functional evaluation, and price/preference. Bidders must meet all mandatory eligibility criteria and achieve at least 70 of 105 functional points to proceed to price evaluation. Preference points are awarded under the 80/20 system for black ownership, women ownership, and disability.