Auctioneering services for the disposal of municipal movable and immovable property (contract to 30 june 2027)

Closing date: 20 November 2026

Closing time: 12:00

Bids opened: immediately after the closing time, in public at 1 Dirkie Uys Street, Bredasdorp

Publication date: 30 October 2026

Document availability: from 30 October 2026, at no fee

Site meeting / information session: none scheduled

Bid validity: 90 days after the closing date

Contract period: from signature of the contract to 30 June 2027

Bidding procedure enquiries

• Name: Geraldine Koopman
• Division: Finance — Supply Chain Management
• Email: [email protected]
• Telephone: 028 425 5500

Technical enquiries

• Name: Johayn Johnson
• Division: Finance — BTO
• Email: [email protected]
• Telephone: 028 425 5500

Document collection

• Name: G Koopman
• Telephone: 028 425 5500
• Email: [email protected]

Submission address

Tender Box

Cape Agulhas Municipality

1 Dirkie Uys Street

Bredasdorp

7280

Postal address

Municipal Manager

Cape Agulhas Municipality

PO Box 51

Bredasdorp

7280

Submission method

• Sealed envelope, delivered by hand into the tender box or posted.
• Envelope must be externally endorsed with the tender number, the description and the closing date. Bids without the number and/or title on the envelope are not opened or read out and are not considered.
• Faxed and emailed bids are not accepted.
• Bids must be submitted on the official municipal forms; retyped or redrafted forms are rejected.
• Every page of the bid document must be initialled by the bidder.
• Corrections only by striking a line in black ink through the original, writing the correction alongside and initialling in the margin. Correction fluid or tape is prohibited; pricing corrections not done this way are rejected.
• Supporting documents must be stapled to the relevant form or submitted as a bound annexure. Loose pages are at the bidder's risk.

Delivery address

Tender Box

Cape Agulhas Municipality

1 Dirkie Uys Street

Bredasdorp

7280

Postal address

Municipal Manager

Cape Agulhas Municipality

PO Box 51

Bredasdorp

7280

Returnable documents (all compulsory; omission invalidates the bid)

• CAMBD 1 — Invitation to Bid: bidder details, tax compliance PIN or CSD number, B-BBEE status, signed offer.
• CAMBD 2 — Tax Compliance Status PIN: valid SARS pin, valid for the bid validity period.
• Schedule 1A — Authority of Signatory: board resolution, partnership, joint venture, sole proprietor or CC member authorisation.
• Schedule 1B — Compulsory Enterprise Questionnaire: enterprise, CIPC, SARS, principal and banking details; separate form per joint venture partner.
• Schedule 1C — Documents of Incorporation: certificate of incorporation (CK2) or joint venture agreement.
• Schedule 1D — Payment of Municipal Accounts: latest municipal account plus certificate sworn before a Commissioner of Oaths; lease agreement where premises are rented.
• Schedule 1E — B-BBEE Status Level Certificate or sworn affidavit.
• Schedule 1F — Schedule of Work Satisfactorily Carried Out: previous similar work with client contact details, plus completed reference assessment forms or client reference letters on letterhead.
• Schedule 1G — SAIA membership: certified copy of current South African Institute of Auctioneers registration.
• CAMBD 4 — Declaration of Interest.
• CAMBD 6.1 — Preference Points Claim (Preferential Procurement Regulations 2022).
• CAMBD 7.2 — Contract for Rendering of Services.
• CAMBD 8 — Declaration of Bidder's Past Supply Chain Management Practices.
• CAMBD 9 — Certificate of Independent Bid Determination.
• Form of Offer and Acceptance and Contract Data, completed and signed.
• Pricing schedule, fully completed and signed.
• Proposed service level agreement.
• Examples of notices, brochures or flyers from previous auctions.
• At least three contactable client references.

Disqualification risks

• Late submission; bids received after the closing time are filed unopened.
• Missing, unsigned or incomplete compulsory form.
• No valid tax compliance status PIN.
• Pricing schedule not completed.
• Failure to meet any technical requirement in the terms of reference.
• Any bidder in the service of the state.
• Incorrect information in Schedule 1F, which is verified with the listed clients.

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points, made up of B-BBEE status level contributor (10 points) and locality of supplier (10 points)
• Total: 100 points

Evaluation stages

1. Administrative and mandatory compliance check — all compulsory returnable documents, tax compliance PIN, CSD registration, SAIA membership and municipal account status.
2. Technical responsiveness — every requirement in the terms of reference must be met; a bid that fails any requirement is discarded and not evaluated further.
3. Preference points allocation under the 80/20 system, with B-BBEE points claimed on CAMBD 6.1 and supported by a valid certificate or sworn affidavit.
4. Reference and performance verification — the municipality contacts the clients listed in Schedule 1F; incorrect information disqualifies the bid.

Other evaluation rules

• Bids are assessed on rates, not on estimated quantities; neither party is bound by the quantities shown.
• Where the amount in words and the amount in figures differ, the amount in words governs.
• The municipality may award part or all of the contract to one or more bidders and is not bound to accept the lowest or any bid.
• Suspicious collusive bidding or restrictive practices are reported to the Competition Commission.

Scope

• Appoint a registered, experienced auctioneering service provider to dispose of municipal movable and immovable property by public auction.
• Auctions are held periodically, as and when the municipality requires.

Movable property to be auctioned

• Redundant vehicles
• Equipment
• Scrap metal
• Inventory
• Other materials

Immovable property

• Land and buildings, auctioned on an as-and-when-required basis.
• Whether a property goes to formal tender or public auction depends on its value and the extent of development.

Auctioneer responsibilities

• Advertise each auction in the three official languages of the Western Cape, in at least a regional English newspaper (for example Cape Times or Cape Argus), a regional Afrikaans newspaper (for example Die Burger), Cape Agulhas local newspapers and on official notice boards, with at least two advertising rounds per auction.
• Mark and arrange the items at the auction site.
• Register bidders and collect the total amount payable for items sold.
• Carry all costs of arranging the auction, including travel, accommodation, subsistence and the costs of the auction day and any related meetings.
• Pay auction proceeds into the municipal bank account: movable property within 30 days of the auction, immovable property within 90 days.
• Submit a detailed final statement of items sold: movable property within 30 days, immovable property within 90 days after the auction.

Auction arrangements

• Auction dates are set jointly by the municipality and the auctioneer.
• Movable property auctions take place at designated municipal premises in Bredasdorp or other municipal sites agreed with the provider.
• Immovable property auctions take place at the property itself, unless the municipality and auctioneer agree in writing to an online auction because of the property's locality or value.
• The municipality supplies a preliminary list of movable items before each auction.
• The municipality may set a reserve price, add or withdraw immovable property from the auction list.
• The auctioneer may not accept an offer before or after the bid has been allocated at the auction.
• The auctioneer must announce, as part of the sale conditions, that bid prices exclude VAT and commission.
• VAT applies to all sales of movable and immovable property except passenger vehicles, whether or not the buyer is VAT registered.

Tenderer submissions

• Completed tender forms including the pricing schedule.
• Proposed service level agreement.
• Certified copy of SAIA registration.
• Examples of notices, brochures or flyers from previous auctions.
• At least three contactable client references.

Mandatory professional standing

• Current, valid membership of the South African Institute of Auctioneers (SAIA), evidenced by a certified copy of the registration (Schedule 1G).

Track record required

• Schedule 1F must list previous or current work of a similar nature, giving the client name, contact person, telephone, email, nature of work, value including VAT, and start and completion dates.
• At least three contactable client references must be supplied.
• Each reference must complete the independent performance assessment form, or provide a reference letter on the client's official letterhead; incomplete, unsigned or unstamped forms are not considered.
• References are rated on turnaround times, quality of product or service, accessibility and availability, reliability and customer satisfaction.
• The municipality verifies all information supplied; incorrect information results in automatic disqualification, and referees must be willing to confirm the information in writing.

Supporting material

• Examples of notices, brochures or flyers from auctions previously conducted.
• A proposed service level agreement.

Format

• Buyer's commission is expressed as a percentage of turnover and illustrated on an assumed bid value of R10 000,00: bid value (a) plus commission (b) plus VAT (c) equals the total payable by the buyer.
• Bidders must indicate whether they are registered VAT vendors and provide the VAT number; non-vendors show the same amount excluding and including VAT.

Rules

• Only the official municipal pricing schedule may be used; retyping or redrafting is prohibited.
• Prices must include all costs, labour, transport and related expenses, with no hidden costs.
• Rates are fixed for the contract period; only increases disclosed in the schedule are permitted.
• An incomplete pricing schedule makes the bid non-responsive.
• Quantities shown are estimates only and bind neither party; the award is made on rates.
• Travel is reimbursed only when authorised, at the prevailing SARS rate; accommodation and subsistence require prior approval and must meet municipal cost-containment and National Treasury rules.
• All prices in rand and inclusive of VAT.

Pricing format

• Buyer's commission is quoted as a percentage of turnover, illustrated on a R10 000,00 bid value: bid value plus commission plus VAT equals the total payable by the buyer.
• All prices in South African rand and inclusive of VAT.
• Prices must cover all costs, labour, transport and disbursements, with no hidden costs.
• Bidders must indicate whether they are registered VAT vendors and supply the VAT number; non-vendors reflect the same amount in the excluding-VAT and including-VAT columns.
• Rates are fixed for the contract duration; only increases disclosed in the pricing schedule are allowed.
• Annual price increase equal to CPI for the area; industry escalation on CPAF indices accepted only with substantiating proof before implementation.
• Where the contract value exceeds R1 000 000,00 the bidder must be registered for VAT and able to issue tax invoices; the municipality treats such prices as VAT inclusive.
• A bidder who becomes a VAT vendor during the contract receives no price adjustment.
• Incomplete pricing schedules are treated as non-responsive.
• Estimated quantities are indicative only and do not bind either party.

Cost recovery

• Travel reimbursed only where the municipality authorises it, at the prevailing SARS-approved rate.
• Accommodation and subsistence, where approved in advance, must comply with municipal cost-containment measures and National Treasury regulations.

Commission and payment

• No auctioneer's commission or fees are payable by the municipality.
• The buyer at the auction pays the buyer's commission to the auctioneer.
• The municipality pays invoices within 30 days of receipt.

No bid security, performance guarantee or retention is required.

Registration and statutory

• CSD registration on the Central Supplier Database (https://secure.csd.gov.za) is required.
• Valid SARS tax compliance status PIN, valid for the bid validity period; failure invalidates the bid. Joint ventures, consortia and subcontractors each submit a separate PIN, TCS certificate or CSD number.
• CIPC registration documents (CK2 or certificate of incorporation) attached under Schedule 1C.
• Municipal accounts of the bidder and its directors, members or partners must not be more than three months in arrears with any municipality; latest municipal account and a sworn certificate required, plus lease agreement where premises are leased.
• No bid accepted from a person in the service of the state.

Professional membership

• Valid, current membership of the South African Institute of Auctioneers (SAIA); a certified copy of the registration must be attached under Schedule 1G. Non-members are non-responsive.
• CIDB registration: not applicable to this tender.

B-bbee

• B-BBEE status level contributes 10 of the 20 specific-goal points.
• EMEs: valid original sworn affidavit confirming annual turnover and level of black ownership, or a CIPC affidavit or certificate, or a B-BBEE certificate from an IRBA-registered auditor or SANAS-accredited agency.
• QSEs: valid original sworn affidavit confirming turnover and black ownership, or a B-BBEE certificate or certified copy from an IRBA-registered auditor or SANAS-accredited agency.
• Other bidders: valid original B-BBEE certificate or certified copy from an IRBA-registered auditor or SANAS-accredited agency.
• Certificates must show the measured entity's name and address, registration and VAT numbers, issue and expiry dates, certificate number, scorecard type, verification agency name and SANAS logo, authorised signatory and the level achieved.
• No certificate, affidavit or completed CAMBD 6.1 means no B-BBEE points are claimed.

Local content

• No local production and content threshold applies.

Governing conditions

• National Treasury General Conditions of Contract apply and are obtainable from www.treasury.gov.za.
• The special conditions in the tender document take precedence where they conflict with the general conditions.
• The successful bidder must complete and sign the written contract form (MBD 7 / CAMBD 7.2).

Duration

• Contract starts on signature and ends 30 June 2027.
• Bid validity is 90 days after the closing date; bidders may accept or refuse a request to extend it, and refusal makes the bid non-responsive.

Payment

• Invoices are paid within 30 days of receipt.
• Proceeds of movable property auctions are paid over within 30 days; immovable property proceeds within 90 days.
• Final statements of items sold are due within 30 days (movable) and 90 days (immovable) after the auction.

Pricing during the contract

• Rates are fixed; annual adjustment equal to CPI for the area.
• Industry escalation on CPAF indices is accepted only with proof submitted before implementation.
• Contracts above R1 000 000,00 are treated as VAT inclusive and require the bidder to be VAT registered.

Arithmetic and corrections

• Amount in words prevails over amount in figures.
• Obvious decimal point errors and arithmetic errors in the pricing schedule are corrected, with the bidder confirming the offer or accepting the corrected total.

Other

• The municipality may award part or all of the contract to one or more bidders and is not obliged to accept the lowest or any bid.
• Collusive or restrictive practices are reported to the Competition Commission.

Scoring: 80/20 preference point system, 100 points in total.

• Price: 80 points
• B-BBEE status level contributor: 10 points
• Locality of supplier: 10 points

Preference points are claimed on CAMBD 6.1 and must be supported by a valid B-BBEE certificate or a sworn affidavit for EMEs and QSEs; without it no B-BBEE points are awarded.

Bidders must be registered on the CSD and submit a valid tax compliance status PIN.

Technical responsiveness is a pass/fail gate: any bid that does not meet every requirement in the terms of reference is discarded before scoring.

References listed in Schedule 1F are contacted and rated by the municipality; incorrect information leads to automatic disqualification.