Resealing and maintenance of roads and stormwater – kouga local municipality (3-Year contract, CIDB 7ce)

SCM enquiries:

• Contact: Ms Amanda Nyathela
• Role: Supply Chain Management
• Email: [email protected]
• Email (copy): [email protected]
• Telephone: 042-200-2200

Technical enquiries:

• Contact: Ms Amanda Nyathela
• Role: Technical Information
• Email: [email protected]
• Telephone: 042-200-8300

Employer's Agent:

• Name: Kouga Local Municipality
• Represented by: Ms Amanda Nyathela
• Address: 16 Woltemade Street, Kouga Local Municipality Infrastructure & Engineering office, Jeffreys Bay, 6330
• Telephone: (041) 200 2200
• Fax: (041) 200 18300 (note: may be a typo, as other sources say 042-200-2200)

Submission address:

16 Woltemade Street

Jeffreys Bay

Room 122 (Tender Box at front entrance)

Postal address:

P O Box 21

Jeffreys Bay

6330

Submission method: sealed envelope placed in the official Tender Box at 16 Woltemade Street (front entrance), Jeffrey's Bay, Room 122.

• Envelope must be endorsed with the tender number, title, closing date, and the bidder's name and address.
• Complete the original tender document in non-erasable ink and submit it with one (1) copy of Parts T2, C1 and C2.
• Also submit an electronic copy of the completed tender document and returnable documents on a flash drive or CD, covered in a case or envelope.
• Both an original hard copy and a copy on USB/CD are mandatory; failure to submit either makes the bid non-responsive.
• An original Bill of Quantities and Form of Offer and Acceptance (Form C1.1), signed, must be returned.
• Corrections to the Schedule of Rates must be crossed out in non-erasable ink and signed; correction fluid is prohibited and will render the bid non-responsive.
• Telegraphic, telephonic, telex, facsimile, email or late tenders will not be accepted.
• Tenders placed in the incorrect box or delivered to any other venue will not be considered.
• Authorisation to sign (board resolution, partnership authorisation, or joint venture resolution) must accompany the bid; failure results in non-responsiveness.
• Returnable forms include: SBD 4 (Declaration of Interest), SBD 8 (Declaration of Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), Local Content Declaration (Annexure C), and a completed Certificate of Authority for Partnerships/Joint Ventures/Consortiums.
• Proof of registration on the Kouga Municipality Supplier Database and the National Treasury CSD must be submitted.
• A valid Tax Compliance Status PIN must be submitted.
• Audited financial statements for the last 3 financial years must be submitted.
• The completed documents must be placed in the Tender Box before the closing time.

Evaluation uses the 80/20 or 90/10 preference point system, determined by the lowest acceptable tender.

• Price: 80 or 90 points.
• Specific goals (B-BBEE): 20 or 10 points; proof required to claim these points.
• A minimum functionality score of 70% (i.e., 56 out of 80 points) applies; bidders failing to achieve this are declared non-responsive.
• Functionality is scored out of 80 points as follows:
• Company Experience (max 40 points):
• 4 completed projects > R10m: 40 points
• 3 completed projects > R10m: 30 points
• 2 completed projects > R10m: 20 points
• 1 completed project > R10m: 10 points
• Projects must relate to resealing, maintenance of roads and stormwater infrastructure, completed within the past 10 years, with reference letters on the provided template.
• Key Personnel Experience:
• Contracts Manager (Schedule N-1): Civil Engineering qualification (Pr Eng/Pr Tech) minimum; 10+ years: 10 points; 6-10 years: 6 points; 3-5 years: 3 points; 0-2 years: 0 points (max 10 points).
• Construction Manager/Site Agent (Schedule N-2): B Eng/BSc/B Tech minimum; 10+ years: 10 points; 6-10 years: 6 points; 3-5 years: 2 points; 0-2 years: 0 points (max 10 points).
• General Foreman (Schedule N-3): 10+ years: 5 points; 6-10 years: 4 points; 3-5 years: 3 points; 0-2 years: 1 point (max 5 points).
• OH&S Officer (Schedule N-4): SACPCMP registered; 10+ years: 5 points; 6-10 years: 4 points; 3-5 years: 3 points; 1-2 years: 1 point (max 5 points).
• Relevant Plant and Equipment (max 10 points):
• Mechanical asphalt paver: 3 points
• 15-ton pneumatic tyre roller: 3 points
• 10-ton double drum vibratory steel wheel roller: 2 points
• 12-ton static steel wheel roller: 2 points
• If a joint venture, a statement detailing each party's share of the work must be appended to Schedule 3E.
• If subcontracting is intended, full details of the subcontractors and the portions of work must be provided; otherwise no points will be scored for those components.
• The employer may use additional vetting methods to assess bidders' capacity.

Scope: Appointment of a contractor for the resealing and maintenance of roads and stormwater infrastructure in the Kouga Local Municipal area for a period of three (3) years.

• The contract covers resealing and maintenance of roads and stormwater systems.
• Includes engineering, procurement, construction, and management services as outlined in the Scope of Work (Part C3).
• Site information, drawings, and specifications are provided in the document and must be reviewed by the bidder.
• Local content requirements apply to specified materials.

Pricing: Fixed-price tender based on a Bill of Quantities (Part C2).

• Tenderers must price the Bill of Quantities fully and submit a Summary Page.
• Prices must be market-related; the employer may negotiate with preferred bidders.

Performance Guarantee: The successful bidder must submit a Performance Guarantee in the prescribed form (C1.3) from an approved insurer or financial institution before commencement of work.

• No bid bond is explicitly required, but a Form of Guarantee is part of the contract documents.

Financial capacity: Audited financial statements for the last 3 years are required.

• If the tendered amount exceeds R10 million (incl. VAT), the bidder must provide additional financial information on written request: audited AFS for 3 years (if legally required), a certificate confirming no overdue municipal service payments for more than 30 days, particulars of contracts awarded by organs of state in the past 5 years, and a statement on foreign sourcing of goods/services and expected payments out of the Republic.
• Retention, advance payment, and payment terms are not specified in the extracted text.

CIDB: Contractor grading designation 7CE or higher is required. Registration must be active. Joint ventures allowed if every member is registered, the lead partner has a grading not lower than one level below 7CE, and the combined grading meets 7CE.

• Proof of CIDB registration and good standing required.
• Good standing with the Bargaining Council for the Civil Engineering Industry (BCCEI) is required; proof must be attached to the schedule 'Declaration in Respect of Compliance with Labour Legislation' (Schedule 1P).

B-BBEE: B-BBEE status level documentation (certificate or sworn affidavit for EME/QSE) must be submitted to claim preference points. The applicable code is the Amended Codes for the Construction Sector. For unincorporated entities, a consolidated B-BBEE scorecard is required.

Tax: Valid Tax Compliance Status PIN and proof of SARS tax compliance are required.

CSD: Registration on the National Treasury Central Supplier Database is required; CSD summary report must be submitted.

Supplier Database: Registration on the Kouga Municipality's supplier database is required.

Local Content: Minimum thresholds for local content: Bitumen 100%, Aggregate 100%, Road Sign Boards (as per RTSM) 100%, Cement (SANS approved) 100%. A Local Content Declaration (Annexure C) must be submitted; failure to do so makes the bid non-responsive. Authorisation from the DTI is required if importing materials, and must be submitted with the bid.

Health and Safety: A draft Health and Safety Plan must be submitted (Schedule 16) in accordance with the OH&S Act and Construction Regulations 2014.

Bargaining Council: Good standing with BCCEI is required.