Repair of roof and paving at bredasdorp municipal stores – RFQ in western cape

Bid document and quoting procedure enquiries: Ms. G Koopman, Supply Chain Management, Tel: (028) 425 5500, Email: [email protected]. Technical enquiries (scope details): Ms. Nomfundo Tofu, Division Parks & Recreation, Tel: (028) 425 5500, Email: [email protected]. Employer's agent: Ms. Nomfundo Tofu, Tel: 028 425 5500, Email: [email protected]. Submission address: Tender Box, Municipal Offices, 1 Dirkie Uys Street, Bredasdorp, 7280. Postal address: Municipal Manager, Cape Agulhas Municipality, PO Box 51, Bredasdorp, 7280.

Tenders must be submitted on the official tender documentation issued by the municipality. The completed tender and supporting documents must be placed in a sealed envelope, endorsed with the tender number, description, and closing date, and deposited in the Tender Box at Municipal Offices, 1 Dirkie Uys Street, Bredasdorp, or posted to reach the Municipal Manager, Cape Agulhas Municipality, PO Box 51, Bredasdorp, 7280 before the closing time. Proof of posting is not proof of delivery. Late, incomplete, open, or unmarked tenders will not be considered. Faxed, e-mailed, telegraphic, or telephonic tenders will not be accepted. Tenders must be completed in full, each page initialled, and securely bound. No alterations except by striking through in black ink and initialling; correction fluid/tape prohibited. The bid amount must be stated in words and figures; in case of discrepancy, the amount in words governs. Returnable documents include the Form of Offer and Acceptance (Part C1.1), pricing schedules, Bills of Quantities, and all other schedules listed in Part T2.1. The Compulsory Enterprise Questionnaire must be completed. A valid original Tax Compliance Status Verification Pin and CIDB Certificate of Contractor Registration must be submitted. B-BBEE certificate or EME affidavit required for preference points. Joint ventures must include a joint venture agreement. Tenders remain valid for 90 days after closing.

Tenders will be evaluated under the 80/20 preference point system: Price 80 points, Specific Goals 20 points (B-BBEE Status Level contributor 10 points, Locality of Supplier 10 points). Total 100 points. The evaluation method is Method 3 (financial offer and quality). Bidders must be registered with the CIDB in a contractor grading designation of 1 GB or higher (or capable of being so before evaluation). Joint ventures must have every member registered with CIDB and a combined grading of 1 GB or higher. Bidders must submit a valid original Tax Compliance Status Verification Pin from SARS. Bidders must not be in arrears with municipal rates and taxes for more than three months. Bidders must not be listed on the Register of Tender Defaulters, must not have abused the employer's supply chain management system, and must not have principals employed by the state or municipality without official approval. Bidders must complete the Compulsory Enterprise Questionnaire and disclose any conflicts of interest. Failure to attend the compulsory clarification meeting disqualifies the bidder. Bidders who do not submit a B-BBEE certificate or EME affidavit score zero for B-BBEE but are not disqualified. Alternative tender offers will not be considered. Tenders will be opened immediately after closing time in public.

Scope of works: Repair of roof and paving at Bredasdorp Municipal Stores. The works are described in Part C3 of the tender document, including Description of the Works, Engineering, Procurement, and Construction sections. A Bill of Quantities (C2.2) and Day work Schedule (C2.3) are provided for pricing. Contract period is from date of commencement. Prices must remain firm, but price escalation (rise and fall in terms of CPAF indices) may be accepted if substantiated with proof.

Pricing must be in South African Rand, inclusive of VAT. The bid amount must be stated. Prices must remain firm for the contract period. Price escalation (rise and fall in terms of CPAF indices) may apply for industry-related increases, subject to substantiation. A Bill of Quantities (C2.2) and Day work Schedule (C2.3) are provided. The contract is a re-measurement contract; arithmetical errors will be corrected, with the amount in words governing discrepancies. The tender offer validity period is 90 days. No bid bond or guarantee is mentioned in the provided text.

Bidders must be registered on the Central Supplier Database (CSD) at https://secure.csd.gov.za. A valid original Tax Compliance Status Verification Pin from SARS must be submitted with the tender. Bidders must be registered with the CIDB in a contractor grading designation of 1 GB or higher (or capable of being so before evaluation). Joint ventures must have every member registered with CIDB and a combined grading of 1 GB or higher. B-BBEE Status Level Verification Certificate (in terms of the Construction Sector Charter) or an Exempted Micro Enterprise (EME) affidavit must be submitted to claim preference points. Bidders must not be in arrears with municipal rates and taxes for more than three months. Bidders must not be listed on the Register of Tender Defaulters. Bidders must complete the Compulsory Enterprise Questionnaire and disclose conflicts of interest. Bidders must not have principals employed by the state or municipality without official approval.