Supply and delivery of electrical metering seals – RFQ in western cape

{"name":"Ms. Manon McDonald Contact Person","email":"[email protected]","phone":"028-425-5500","department":"FINANCE: SCM DEPARTMENT Electrical Services","address":"UIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7)."}

The following general conditions will apply to the tender: 8. We undertake to make payment for the services

rendered in accordance with the terms and conditions of

1. All bids must be submitted on the official forms

the contract, within 30 (thirty) days after receipt of an

supplied by the municipality.

invoice.

2. Under no circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the

be retyped or redrafted. official order date.

3. Subject to the provisions of clause 5 of this document, no 10. No bid will be accepted from persons in the service of the

alterations / corrections to the information in the state.

document (including pricing) may be performed by

11. Sealed tender marked “Tender Nr: Q19/2026/27 pasting another page over it with glue.

Supply & delivery of electrical metering

4. The use of correction fluid / tape is prohibited. SEALS “must be placed in the tender box at the

Municipal Offices, 1 Dirkie Uys Street, Bredasdorp or

5. Notwithstanding the provisions of clause 3 of this posted to reach the Municipal Manager, Cape Agulhas

document, alterations and/or corrections may only be Municipality, PO Box 51, Bredasdorp, 7280 not later than

affected as follows: 12:00 on Friday 18 September 2026 after which it will

5.1 By striking a straight line in black ink through the be opened in the public.

incorrect information in such a manner that the 12. Any bid received without the “Bid Number and / or Title”

information that has been struck through remains legible; clearly endorsed on the envelope will not be opened and

writing, the altered or corrected information as read out during the bid opening session and will not be

appropriate (under, above or next to the information to be considered.

corrected) and initialing in the margin next to each and

every alteration or correction. 13. Council reserves the right not to accept any tender. No

faxes or e-mails will be accepted and only the supplied

5.2 All corrections/alterations to the Pricing Schedule / Bill of municipal tender form may be used.

Quantities (BoQ) and / or any pricing not effected in

accordance with clause 5.1 above, will be rejected. 14. A Tax Compliance status pin as issued by the South

African Revenue Service, must be submitted with the

6. Bids submitted must be complete in all respects. tender, otherwise the tender will be disqualified.

6.1 The bidder is advised to check the number of pages and 15. The 80/20 scoring system, as stated in the Cape Agulhas

to satisfy himself that none are missing or duplicated. Municipal Supply Chain Management Policy, will be used

6.2 The bidder must ensure that his/her bid document is when considering tenders.

securely bound. 16. PAYMENT OF MUNICIPAL ACCOUNTS (SHEDULE 1

6.2.1 All supporting documents must be submitted by D)

either stapling it to the relevant form in the bid

document, or by submitting a bound annexure The tenderer must attach, a Latest Municipal account,

containing all supporting documents. which provides proof that his payment of Municipal

accounts is up-to-date and complete the certificate for

6.2.2 The Municipality will not take any responsibility municipal services and must be verified by the

for missing / lost pages, in cases where the Municipality where account is held. In the event of

bidder submits loose pages (not securely leasing, a lease agreement must be attached to the

attached to the bid document or annexure with tender document.

supporting documents).

17. Please note that any suspicious collusive bidding
18. All schedules as well as the following documents must behaviour and restrictive practices by bidders will be

be completed and submitted with the bid documents, reported to the Competition Commission for investigation

failure to complete and submit the following will invalidate and possible imposition of administrative penalties.

your bid:

a) CAMBD 1 - Invitation to Bid 18. The tender must be valid up to 90 days after the

b) CAMBD 4 - Declaration of Interest closing date.

c) CAMBD 6.1 - Preference Points Form in 19. Any bid received after the appointed time for the closing

Terms of The Preferential Procurement of bids shall not be considered but shall be filled

Regulations 2022 unopened with other bids received, which bid(s) can be

returned to the bidder at his request and cost. d) CAMBD 8 - Declaration of Bidder’s

Past Supply Chain Management Practices 20. PRICING

e) CAMBD 9 - Certificate of Independent 20.1 Rates and prices offered by the bidder must be written

Bid Determination into the pricing schedule or form of offer of this

f) Form of Offer and Acceptance document by hand, completed in full and originally

signed by the duly authorized signatory.

Reference nr: Q19/2026/27 22 | P a g e

20.2 All prices shall be quoted in South African currency, 23.2 Check the highest ranked tender or tenderer with the

and be INCLUSIVE OF Value Added Tax (VAT) highest number of tender evaluation points after the

evaluation of tender offers in accordance with

20.3 Bid prices must include all expenses, disbursements, paragraph 20 for:

and costs (e.g., transport, accommodation etc..) which

may be required for the execution of the bidder’s a) the gross misplacement of the decimal

obligations in terms of the contract. Bid prices shall point in any unit rate;

cover the cost of all general risks, liabilities and b) omissions made in completing the pricing

obligations set forth or implied in the Contract, as well schedule or bills of quantities; or

as overhead charges and profit (in the event that the

c) arithmetic errors in: bid is successful), unless otherwise specified.

i) line-item totals resulting from the

20.4 All bid prices will be final and binding. product of a unit rate and a quantity

20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of

the amount in figures do not correspond, in which case prices; or

the amount in words shall be read out at the bid ii) the summation of the prices.

opening and shall be deemed to be the bid amount;

23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the

identified in the tender offer and either confirm the amount in figures and the amount in words, the amount

tender offer as tendered or accept the corrected total of in words shall apply.

prices.

20.6 If a bidder becomes a registered VAT vendor during

23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial

as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and no

price adjustment (s) will be allowed. a) If bills of quantities or pricing schedules

21. ADMISSION OF BIDS apply and there is an error in the line-item

total resulting from the product of the unit

21.1 Bidders shall be allowed to submit bids by mail, by

rate and the quantity, the line-item total courier or by hand into the bid box or at the physical

shall govern and the rate shall be address of the municipality (reception, over the counter

at the SCMU as applicable) before the closing time of corrected. Where there is an obviously

the bids. gross misplacement of the decimal point in

the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in

time and deposited into the bid box by the courier shall govern, and the unit rate shall be

services. Officials may not deposit bids into the bid corrected.

box on behalf of courier services and the Municipality

b) Where there is an error in the total of the accepts no responsibility for late delivery by courier

prices either as a result of other corrections services or for delivery at the wrong address.

required by this checking process or in the

21.3 Tenders that are deposited in the incorrect box or late

tenderer's addition of prices, the total of the

will not be considered.

prices shall govern, and the tenderer will be

22. BID OPENING asked to revise selected item prices (and

22.1 Bids shall be opened in public at the Cape Agulhas their rates if bills of quantities apply) to

Municipal Offices as soon as possible after the closing achieve the tendered total of the prices.

time for the receipt of bids.

24. Requirements of a valid bid:

22.2 Where practical, prices will be read out at the time of

24.1 The following duly completed documents and / or opening bids.

information must be submitted with the submission of

22.3 The Municipality will record in a register (which is open the bid. Failure to comply with this requirement will

to public inspection) and publish on its website, the invalidate the bid. The bid will not be considered, and

details of bids received by the closing date and time. no further correspondence will be entered into with

regard to the following matters:22.4 Any bid received after the appointed time for the

closing of bids shall not be considered but shall be 24.1.1 Non-submission of a valid Tax

filed unopened with the other bids received, which Clearance Certificate and / or PIN,

bid(s) can be returned to the bidder at his request and

24.1.2 Incomplete Pricing Schedule or Bill of cost.

Quantities,

23. Arithmetical errors, omissions and

24.1.3 A Form of Offer not signed in non- DISCREPANCIES

erasable ink,

23.1 Check responsive tenders for discrepancies between

amounts in words and amounts in figures. Where there

is a discrepancy between the amounts in figures and

the amount in words, the amount in words shall govern.

Reference nr: Q19/2026/27 23 | P a g e

24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a B-BBEE

alterations / corrections not in certificate or a sworn affidavit with

compliance with Clause 3 and 5 the bid submission, the

above will be rejected. Municipality will not request or

allow the bidder to submit it

24.2 The Municipality may, after the closing date, request afterwards.

additional information or clarification of tenders in

writing, which will include the following; 25. TEST FOR RESPONSIVENESS

24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if:

municipal account(s) from the

25.1.1 the bid is not in compliance with the recommended bidder;

specifications.

24.2.2 To clarify or verify pricing where the

25.1.2 the bidder has not fully completed and signed prices are unclear or an obvious

where required, all the returnable documents as mistake has been detected, e.g. a

listed in the bid document and/or total price was given instead of a unit

price or vice versa; 25.1.3 the bidder has failed to clarify or submit any

supporting documentation within 3 business days 24.2.3 To obtain the personal income tax

of being requested to do so in writing number(s) from the recommended

bidder; 25.2 The Municipality reserves the right to accept or

reject: 24.2.4 To obtain a valid Tax compliance

status PIN if the certificate has 25.2.1 any variation, deviation, bid offer, or alternative

expired or become inactive after the bid offer; may cancel the bidding process and

closing date of the tender; reject all bid offers at any time before the

formation of a contract. 24.2.5 To obtain a valid letter of good

standing from the Workmen’s 25.2.2 The Municipality has the right to summarily

Compensation Commissioner, the disqualify any bidder who, either at the date of

latest assessment and proof of submission of a bid or at the date of its award, is

payment thereof; indebted to the Municipality in respect of any

Municipal rate and taxes or municipal service 24.2.6 To obtain a valid and original B-BBEE

charges for more than three months. However, certificate or sworn affidavit to verify

an agreement signed by the bidder whereby the preference points claimed by a bidder

bidder agrees that a percentage or fixed amounts where the bidder submitted only a

at the discretion of the municipality, be deducted copy of the B-BBEE certificate or

from payments due to him/her for this bid, until sworn affidavit with the bid

the debt is paid in full, will also be accepted by submission.

the Municipality.

Popia disclaimer

The Information Officer (Municipal Manager) undertakes that all personal and confidential information will be processed

lawfully and in a reasonable manner that does not infringe the privacy of you or your organization as the data subject. The

processing is necessary and complies with an obligation imposed by law on us, the responsible party and the processing

protects your rights to effective service delivery.

For more details, you can refer to the Cape Agulhas Municipality, Privacy Policy available at www.capeagulhas.gov.za

The Protection of Personal Information Act (POPIA), Act No.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: Q19/2026/27 24 | P a g e

Form of Offer and Acceptance

Offer

The Employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the

procurement of:

Contract: Q19/2026/27 supply & delivery of electrical metering seals

The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and

addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions

of tender.

By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and

acceptance, the tenderer offers to perform all of the obligations and liabilities of the service provider under the

contract including compliance with all its terms and conditions according to their true intent and meaning for

an amount to be determined in accordance with the conditions of contract identified in the contract data.

The offered total of the prices inclusive of value added tax is

........................................................................................................ Rands (in words);

R.......................................................in figures

This offer may be accepted by the Employer by signing the acceptance part of this form of offer and

acceptance and returning one copy of this document to the tenderer before the end of the period of validity

stated in the tender data, whereupon the tenderer becomes the party named as the service provider in the

conditions of contract identified in the contract data.

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

for the tenderer

(Name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

address of

organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name and

b) Locality of Supplier: 10

Total Points: 100

CIDB Registration Required n/a

Site Meeting / Information Session n/a Validity Period 90 days

Any enquires regarding technical information any enquires regarding the quoting procedure may be

May be directed to: directed to:

Division Electrical Services Division Supply Chain Management

Contact Person: Ms. Manon McDonald Contact Person: Ms. G Koopman

Tel: e-mail Enquires Only Tel: e-mail Enquires Only

E-mail: [email protected] E-mail: [email protected]

Wp rabbets

Municipal manager

Po box 51

Bredasdorp

7280

Reference nr: Q19/2026/27 4 | P a g e

Cambd1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the cape agulhas municipality

BID NUMBER: Q19/2026/27 CLOSING DATE: 18 September 2026 CLOSING TIME: 12:00

Description supply & delivery of electrical metering seals

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box

Situated at (street address

Cape agulhas municiality

1 dirkie uys street

Bredasdorp

7280

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL B-BBEE STATUS Yes Yes

Verification certificate level sworn

[Tick applicable box] affidavit

No No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED

In order to qualify for preference points for b-bbee]

Are you a

Are you the accredited foreign based

REPRESENTATIVE IN SOUTH Yes No SUPPLIER FOR THE Yes No

Africa for the goods goods /services

/Services /works offered? [If yes enclose proof] /works offered? [If yes, answer part b:3]

Total number of items

Offered total bid price r

Signature of bidder

.................................... Date

Capacity under which this bid

Is signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT FINANCE: SCM DEPARTMENT Electrical Services

CONTACT PERSON Geraldine Koopman CONTACT PERSON Manon McDonald

Telephone number 028 425 5500 telephone number 028 425 5500

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Reference nr: Q19/2026/27 5 | P a g e

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided– (not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc) and,

If applicable, any other special conditions of contract.

1.4. All schedules as well as the following documents must be completed and submitted with

The bid documents, failure to complete and submit the following will invalidate your bid:

a) CAMBD 1 - Invitation to Bid

b) CAMBD 4 - Declaration of Interest

c) CAMBD 6.1 - Preference Points Form in Terms of The Preferential Procurement Regulations 2022

d) CAMBD 8 - Declaration of Bidder’s Past Supply Chain Management Practices

e) CAMBD 9 - Certificate of Independent

f) Form of Offer and Acceptance

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by

SARS to enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-

Filing. In order to use this provision, taxpayers will need to register with SARS as e-filers

Through the website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved; each party must

Submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database

(Csd), a csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...........................

Reference nr: Q19/2026/27 6 | P a g e

Terms of reference/ scope of works

Twist-tight security seal made from UV-resistant polycarbonate. Features a tamper-evident design with coloured

inserts and customizable cable types and lengths for various applications.

Technical data

• Municipal Pre-paid Electricity meters, bulk meters and solar meters.

• Polycarbonate (PC) UV-Resistant transparent.

• Available Wire Length: 300mm Plastic Coated Steel.

• Cable Thickness: 1 mm.

• Average Breaking Strength: 40kg.

• Print Option 1. Laser Prefixed & serially numbered.

• Colours: Red, yellow, green and orange

• Standard Packaging : 1,000 seals per box

• Must comply with NRS specifications and SABS standards

• Catalogue and sample to be supplied of products offered

Any tender submitted that do not meet ALL of the requirements in this document will automatically

be discarded from the evaluation process.

Signed ........................................................ Date .................................................

Name ....................................................... Position ................................................

Tenderer ........................................................................................................................................

Reference nr: Q19/2026/27 7 | P a g e

9. (Schedule 1F) Schedule of work experience of tenderer- Is the form duly completed Yes No

and signed?

10. (Schedule 1G) Declaration By the Bidder Where the Bidder Is Sourcing Goods or Yes No

Services from A Third Party - Is the form duly completed and signed?

22.2 Where practical, prices will be read out at the time of

24.1 The following duly completed documents and / or opening bids.

information must be submitted with the submission of

22.3 The Municipality will record in a register (which is open the bid. Failure to comply with this requirement will

to public inspection) and publish on its website, the invalidate the bid. The bid will not be considered, and

details of bids received by the closing date and time. no further correspondence will be entered into with

regard to the following matters:22.4 Any bid received after the appointed time for the

closing of bids shall not be considered but shall be 24.1.1 Non-submission of a valid Tax

filed unopened with the other bids received, which Clearance Certificate and / or PIN,

bid(s) can be returned to the bidder at his request and

24.1.2 Incomplete Pricing Schedule or Bill of cost.

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

5. Use of contract documents and information; inspection.

5.1. The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection therewith, to any

person other than a person employed by the supplier in the performance of the contract. Disclosure to any such employed person

shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance.

5.2. The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned in GCC

clause 5.1 except for purposes of performing the contract.

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and shall be

returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so required by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have them

audited by auditors appointed by the purchaser, if so required by the purchaser.

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any stage during production or execution or on

completion be subject to inspections tests and analysis, the bidder or contractor’s premises shall be open, at all reasonable hours, for

inspection by a representative of the purchaser or an organization acting on behalf of the purchaser.

8.3. If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the contract

requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of whether

such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses shall be defrayed by the

supplier.

8.6. Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may be

rejected.

8.7. Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if found not to comply with the

requirements of the contract. Such rejected goods shall be held at the cost and risk of the supplier who shall, when called upon,

remove them immediately at his own cost and forthwith substitute them with goods which do comply with the requirements of the

contract. Failing such removal the rejected goods shall be returned at the suppliers cost and risk. Should the supplier fail to provide the

substitute goods forthwith, the purchaser may, without giving the supplier further opportunity to substitute the rejected goods, purchase

such goods as may be necessary at the expense of the supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a breach of the

conditions thereof, or to act in terms of Clause 22 of GCC.

Reference nr: Q19/2026/27 29 | P a g e

1. All bids must be submitted on the official forms supplied by the municipality.

2. Under no circumstances, whatsoever may the bid forms be retyped or redrafted.

3. The prices cast must include all labour, transport, etc, all related costs of bringing the service to council, without

any hidden costs. The Bidder MUST indicate whether he/she/the entity is a registered VAT Vendor or not.

4. In the case of the Bidder not being a registered VAT Vendor, both columns (sub-total/total excluding AND including

VAT) must reflect the same amount.

5. Please take note that bidders that do not complete the mentioned pricing schedule, will be considered as

submitting a non-responsive bid.

6. The quantities indicated are only estimates and might vary during the contract period due to the municipality’s

operational requirements and available budget. This is only indicated as such for evaluation purposes.

7. The Total amount of the RFQ is below R300 000.00 and only one service provider will be appointed upon the

approval of the purchase order by the Municipality.

8. Full / Detailed specifications of items quoted on required, i.e. Brochures or catalogues.

Indicate with an „x‟

Are you/is the firm a registered VAT Vendor YES NO

If “YES”, please provide VAT number

I / We ________________________________________________________________________________

(full name of Bidder) the undersigned in my capacity as ________________________________________

of the firm _____________________________________________________________________________

hereby offer to Cape Agulhas Municipality to render the services as described, in accordance with the specification and

conditions of contract to the entire satisfaction of the Cape Agulhas Municipality and subject to the conditions of tender,

for the amounts indicated hereunder:

No Description Est. Quantity Unit Price Price

1. Twist-tight security seal - RED 1000

2. Twist-tight security seal – YELLOW 1000

3. Twist-tight security seal – GREEN 1000

4. Twist-tight security seal - ORANGE 1000

Sub total

VAT @ 15%

Total

Delivery period after official order: ______ (days/weeks/months)

Name of bidder ....................................................... Date .................................................

Reference nr: Q19/2026/27 8 | P a g e

Cambd 2

Tax compliance status pin

It is a condition of bid that the taxes of the successful bidder must be in order, or that

Satisfactory arrangements have been made with South African Revenue Service (SARS)

to meet the bidder’s tax obligations.

In terms of SCM Regulation 43(1) and the scm policy of a municipality must, irrespective

of the procurement processes followed, state that the municipality may not make any

award to a person whose tax matters have not been declared in order by the South

African Revenue Services. Before making an award to a person, a municipality must first

check with SARS whether that persons tax matters are in order.

The tenderer must attach to this page a Tax Compliance status pin that remains valid

for the duration of the bid validity, as issued by the South African Revenue Service.

Failure to submit a Tax Compliance status pin will result in the invalidation of the

tender.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer ........................................................................................................................................

Reference nr: Q19/2026/27 9 | P a g e

Schedule 1a: authority of signatory

Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer

must complete the certificate set out below for the relevant category.

A b c d e

Company Partnership Joint Venture Sole Proprietor Close Corporation

A. Certificate for company

I,......................................................., chairperson of the board of directors of

........................................................., hereby confirm that by resolution of the board

(copy attached) taken on ...................20...., Mr/Mrs............................acting in the

capacity of..........................................................,was authorised to sign all

documents in connection with this tender and any contract resulting from it on behalf of the

company.

As witness

1........................................... .............................................

. Chairman

2........................................... ...............................................

Date

B. Certificate of partnership

We, the undersigned, being the key partners in the business trading as

....................................

hereby authorise Mr/Mrs............................................................, acting in the

capacity of................................................to sign all documents in connection with the

tender for Contract.....................................................................and any contract

resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be completed and signed by all of the key partners upon who rests the direction of the affairs of the

Partnership as a whole.

Reference nr: Q19/2026/27 10 | P a g e

C. Certificate for Joint Venture

We, the undersigned, are submitting this tender offer in Joint Venture and hereby

authorise Mr/Mrs................................, authorised signatory of the company

..............................,

acting in the capacity of lead partner, to sign all documents in connection with the tender

offer for Contract................................................and any other contract resulting

from it on our behalf.

This authorisation is evidenced by the attached power of attorney signed by legally

authorised signatories of all the partners to the Joint Venture.

Name of firm address authorising signature,

Name & capacity

Lead partner

D. Certificate for sole proprietor

I, ......................................................., hereby confirm that I am the sole owner of the

business trading as................................................................................................

As Witness:

1........................................................... ....................................

Signature: Sole owner

2.......................................................... .....................................

Date

E. Certificate for Close Corporation

We, the undersigned, being the key members in the business trading

as.............................................hereby authorise Mr/Mrs..........................................

Acting in the capacity of............................................................, to sign all documents in

connection with the tender for Contract...................................................and any contract

resulting from it on our behalf.

Name address signature date

NOTE: This certificate is to be complete and signed by all the key members upon whom rests the direction

of the affairs of the Close Corporation as a whole.

Reference nr: Q19/2026/27 11 | P a g e

Schedule 1b: compulsory enterprise questionnaire

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect

of each partner must be completed and submitted.

Section 1: Enterprise details

Name of enterprise

Contact Person

Email

Telephone

Cellphone

Fax

Physical Address

Postal Address

Central supplier database MAAA

registration number

Section 2: Particulars of companies and close corporations

Company / Close Corporation

registration number:

Section 3: SARS information:

Tax reference number:

VAT registration number, if any:

Section 4: CIDB registration number: N/A

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number* Personal income tax number*

• Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: Q19/2026/27 12 | P a g e

Schedule 1c: documents of incorporation (ck2)

The Tenderer must attach to this page a copy of the certificate of incorporation of his/her company, close

corporation of partnership. In the case of a joint venture between two or more firms, the tenderer shall

attach a copy of the document of incorporation of the joint venture.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer........................................................................................................................................

Reference nr: Q19/2026/27 13 | P a g e

Schedule 1d: payment of municipal accounts

In terms of the Municipal Supply Chain Management Policy and System and its Preferential

Procurement Policy, tenderers must ensure that they are up-to date with their payments of

municipal accounts.

The tenderer must attach to this page, a Latest Municipal account, which provides proof that

his payment of Municipal accounts is up-to-date and complete the certificate for municipal

services on the next page. In the event of leasing, a lease agreement Must be attached to the

tender document.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer ..................................................................................................................................

Reference nr: Q19/2026/27 14 | P a g e

Certificate for municipal services (compulsory to complete)

Declaration in terms of clause 112(1) of the municipal finance management act

(NO.) - (To be signed in the presence of a Commissioner of Oaths)

I, _______________________________________ , ____________________ (full name and ID no.), hereby

acknowledge that according to SCM Regulation 38(1)(d)(i), the Municipality may reject the tender of the

tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer or any of its

directors/members/partners to the Cape Agulhas Municipality, or to any other municipality or municipal entity,

are in arrears for more than 3 (three) months.

I declare that I am duly authorised to act on behalf of ________________________________________ (name

of the firm) and hereby declare, that to the best of my personal knowledge, neither the firm nor any

director/member/partner of said firm is in arrears on any of its municipal accounts with any municipality in the

Republic of South Africa, for a period longer than 3 (three) months.

I further hereby certify that the information set out in this schedule and/or attachment(s) hereto is true and

correct. The Tenderer acknowledges that failure to properly and truthfully complete this schedule may result

in the tender being disqualified, and/or in the event that the tenderer is successful, the cancellation of the

contract.

Physical business address(es) of the tenderer municipal account number

FURTHER DETAILS OF THE BIDDER’S Director / Shareholder Partners, ect.:

Physical residential

Physical address of the Municipal Account Municipal AccountDirector /Shareholder / partner address of the Director / Business number(s) number(s) shareholder / partner

NB: Please attach certified copy(ies) of ID document(s)

If the entity or any of its Directors/Shareholders/Partners, etc. rents/leases premises, a copy of the

rental/lease agreement must be submitted with this tender.

Number of sheets appended by the tenderer to this schedule (If nil, enter NIL)

Signature Position Date

COMMISSIONER OF OATHS Apply official stamp of authority on this page:

Signed and sworn to before me at _______________________ , on

this _________________________ day of _________________ 20

by the Deponent, who has acknowledged that he/she knows and

understands the contents of this Affidavit, it is true and correct to the

best of his/her knowledge and that he/she has no objection to taking the

prescribed oath, and that the prescribed oath will be binding on his/her

conscience.

Commissioner of oaths:-

Position: _________________ ____________________________

Address: _________________ ____________________________

Tel: _______________________________________________

Reference nr: Q19/2026/27 15 | P a g e

Schedule 1e: broad-based black economic empowerment (b-

Bbee) status level certificates

A bidder who qualifies as an EME in terms of the B-BBEE Act must submit a sworn

affidavit confirming Annual Total Revenue and Level of Black Ownership.

A Bidder other than EME or QSE must submit their original and valid B-BBEE

status level verification certificate or a certified copy thereof, substantiating

their B-BBEE rating issued by a Registered Auditor approved by IRBA or a

Verification Agency accredited by SANAS.

Minimum requirements for valid b-bbee status level verification

CERTIFICATES (The following information must be on the face of the certificate) Indicate with (x)

yes no

The name and the physical location of the measured entity

The registration number and, where applicable, the VAT number of the measured

entity

The date of issue and date of expiry

The certificate number for identification and reference

The scorecard that was used (for example EME, QSE or Generic)

The name and / or logo of the verification Agency

The SANAS logo

The certificate must be signed by the authorized person from the Verification

Agency

The B-BBEE Status level of Contribution obtained by the measured entity.

Failure on the part of a bidder to claim, fill in and/or to sign CAMBD 6.1 and

submit a B-BBEE Verification Certificate from a Verification Agency accredited by

the South African Accreditation System (SANAS), or a Registered Auditor approved

by the Independent Regulatory Board of Auditors (IRBA) or a sworn affidavit

confirming annual turnover and level of black ownership in case of an EME and QSE

together with the bid, will be interpreted to mean that preference points for B-BBEE

status level of contribution are not claimed.

Signed ........................................................ Date .................................................

Name ....................................................... Position .................................................

Tenderer .....................................................................................................................................

Reference nr: Q19/2026/27 16 | P a g e

Schedule 1f: schedule of work satisfactorily carried out by the tenderer

The following is a statement of projects successfully completed by your company. This schedule will be used to conduct a risk assessment of the Tenderers capacity to undertake the project and all information

must be completed in full or the Tender may be considered non-responsive. Indication of Competence / Ability to Perform Successfully

List of recent or previous work of a similar nature within the last 5 years undertaken by the firm MUST be completed.

Employer (Name, Tel, Fax, Email) Nature of work Value of work (Incl. VAT) Date started Date completed

1. Name of entity

Contact Person

R //______ //_______ Tel

Email

2. Name of entity

Contact Person

R //______ //_______ Tel

Email

3. Name of entity

Contact Person

R //______ //_______ Tel

Email

4. Name of entity

Contact Person

R //______ //______ Tel

Email

5. Name of entity

Contact Person

R //______ //_______ Tel

Email

The Cape Agulhas Municipality will verify all information submitted in terms of this bid and any information that is incorrect will result in that bid being automatically disqualified and not considered further. Therefore, it is stressed

that the contact firm or person of the bidder must be willing to confirm the information in writing on the request by the Municipality.

The Bidder hereby confirms that the information given above is true and correct:

Signed........................................................ Date..........................................

Name......................................................... Tenderer......................................

Reference nr: Q19/2026/27 17 | P a g e

Schedule 1f: references

Assessment of bidder’s past performance by independent reference

(This must be sent by the bidder to the references listed in the Schedule Of Work Satisfactorily Carried Out By The Tenderer. This

form must be completed for each project listed in Schedule 1F by the authorized persons of the bidder’s previous clients.

Alternatively, bidders may submit a letter on the clients official letterhead which includes the following below.

All assessment forms must be attached with the tender submission.

Name of the Entity:

Contact Person:

Contact Number:

Email Address:

Description of Work/Projects:

Contract Value:

Tender Number:

Date of Commencement:

Contract Completion Date:

Name of Bidder:

Your assessment of the Contractor’s performance in the following areas:

Please tick one of the blocks on the righthand side: 1=Poor; 5=Excellent 1 2 3 4 5

Turn-around times

Quality of Product/ Service

Accessibility and Availability

Reliability

Customer Satisfaction

1=Poor; 2=Unsatisfactory; 3=Average; 4=Good; 5=Excellent

Comments

Name & signature of the responsible official:

Official stamp:

Signed on behalf of tenderer: ...............................................................................................

Reference nr: Q19/2026/27 18 | P a g e

Schedule 1g: declaration by the bidder where the bidder is sourcing

Goods or services from a third party (compulsory)

Authorisation declaration

Name of the bidder: _______________________________________________________________

Q19/2026/27:

Closing date: 18/09/2026

Are you sourcing from a third party? YES NO

• If you have answered YES to the above question, please provide full details in the table below of the third

party(ies) from whom you are sourcing the goods or services.

1. Declaration by the bidder where the bidder is sourcing goods or services from a third party.

The bidder hereby declares the following:-

1.1 The bidder is sourcing the goods or services listed in the TCBD 1.1 attached, from a third party in order to comply

with the terms and conditions of the bid.

1.2 The bidder has informed the third party of the terms and conditions of the bid and the third party is acquainted with

the said terms and the description of the goods or services listed in the TCBD 1.1.

1.3 The bidder has received the attached, unconditional written undertaking from the third party to supply the goods or

services listed in the TCBD1.1 in accordance with the terms and conditions of the bid document for the duration of

the contract. A template has been attached (TCBD1.2) that is to be used for the purpose of the third party

undertaking.

1.4 The bidder confirms that all financial and supply arrangements for goods or services have been mutually agreed

upon between the bidder and the third party.

2. The bidder declares that the information contained herein is true and correct.
3. The bidder acknowledges that the State reserves the right to verify the information contained therein and if found

to be false or incorrect may invoke any remedies available to it in the bid documents.

Signature by the bidder

Signed at ____________________________ on the _______ day of _________________ 20_______

Signature Full name_______________

Designation______________________________________________________________________________

Reference nr: Q19/2026/27 19 | P a g e

List of goods or services offered:

Item No Brand Name Name of the company from where the goods Address and contact details of the

or services will be sourced company from where the goods or

services will be sourced

Reference nr: Q19/2026/27 20 | P a g e

Note:

The authorisation letter must be on the official letterhead of the third party

A separate letter must be included for each third party

The authorisation letter must be addressed to the Bidding Company

Name of Bidding Company

Address of Bidding Company

Attention:

Dear Sir/Madam

AUTHORISATION LETTER: CONTRACT No___________________

We, _________________________________________________ (Name of Third Party) hereby authorize you,

________________________________________________ (Name of Company) to include the products listed below in

your bid submission for the abovementioned contract.

We confirm that we have firm supply arrangements in place, and have familiarised ourselves with the item

descriptions, specifications and bid conditions relating to item/s listed below.

Item no. Description of product Brand name

(Should the table provided not be sufficient for all the items offered, please provide additional information as an attachment and it must

be properly referenced to this document)

Yours faithfully,

Signature of Third Party

Date: ___________________________

Reference nr: Q19/2026/27 21 | P a g e

1 Checklist

2 Advert 4

3 Invitation to Bid CAMBD 1 (Compulsory Returnable Document) 5 - 6

4 Terms of reference & Pricing Schedule 7 – 8

Tax Compliance Status Pin Requirements CAMBD 2

5 9

(Compulsory Returnable Document)

Authority Of Signatory (Schedule 1 A)

6 10– 11

(Compulsory Returnable Document)

Compulsory Enterprise Questionnaire (Schedule 1B)

7 12

(Compulsory Returnable Document)

Documents of Incorporation (Schedule 1C)

8 13

(Compulsory Returnable Document)

Payment of Municipal Accounts (Schedule 1D)

9 14 – 15

(Compulsory Returnable Document)

Broad-Based Black Economic Empowerment (B-BBEE) Status Level

Certificates (Schedule 1E) (Compulsory Returnable Document) 16

Work satisfactorily carried out by the tenderer (Schedule 1F)

11 17 – 18

(Compulsory Returnable Document)

2. Yes No Specifications & Pricing Schedules - Is the form duly completed and signed?

3. (CAMBD 2) Are a Tax Compliance status pin attached Yes No

4. Yes No (Schedule 1 A) Authority of Signatory - Is the form duly completed and signed?

Reference nr: Q19/2026/27 7 | P a g e

Pricing schedule

Reference nr: Q19/2026/27 14 | P a g e

Certificate for municipal services (compulsory to complete)

Declaration in terms of clause 112(1) of the municipal finance management act

(NO.) - (To be signed in the presence of a Commissioner of Oaths)

I, _______________________________________ , ____________________ (full name and ID no.), hereby

acknowledge that according to SCM Regulation 38(1)(d)(i), the Municipality may reject the tender of the

tenderer if any municipal rates and taxes or municipal service charges owed by the Tenderer or any of its

directors/members/partners to the Cape Agulhas Municipality, or to any other municipality or municipal entity,

are in arrears for more than 3 (three) months.

I declare that I am duly authorised to act on behalf of ________________________________________ (name

of the firm) and hereby declare, that to the best of my personal knowledge, neither the firm nor any

director/member/partner of said firm is in arrears on any of its municipal accounts with any municipality in the

Republic of South Africa, for a period longer than 3 (three) months.

I further hereby certify that the information set out in this schedule and/or attachment(s) hereto is true and

correct. The Tenderer acknowledges that failure to properly and truthfully complete this schedule may result

in the tender being disqualified, and/or in the event that the tenderer is successful, the cancellation of the

contract.

Physical business address(es) of the tenderer municipal account number

FURTHER DETAILS OF THE BIDDER’S Director / Shareholder Partners, ect.:

the contract, within 30 (thirty) days after receipt of an

supplied by the municipality.

invoice.

2. Under no circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the

be retyped or redrafted. official order date.

3. Subject to the provisions of clause 5 of this document, no 10. No bid will be accepted from persons in the service of the

alterations / corrections to the information in the state.

document (including pricing) may be performed by

11. Sealed tender marked “Tender Nr: Q19/2026/27 pasting another page over it with glue.

12. The use of correction fluid / tape is prohibited. SEALS “must be placed in the tender box at the

Municipal Offices, 1 Dirkie Uys Street, Bredasdorp or

5. Notwithstanding the provisions of clause 3 of this posted to reach the Municipal Manager, Cape Agulhas

document, alterations and/or corrections may only be Municipality, PO Box 51, Bredasdorp, 7280 not later than

affected as follows: 12:00 on Friday 18 September 2026 after which it will

5.1 By striking a straight line in black ink through the be opened in the public.

incorrect information in such a manner that the 12. Any bid received without the “Bid Number and / or Title”

information that has been struck through remains legible; clearly endorsed on the envelope will not be opened and

writing, the altered or corrected information as read out during the bid opening session and will not be

appropriate (under, above or next to the information to be considered.

corrected) and initialing in the margin next to each and

every alteration or correction. 13. Council reserves the right not to accept any tender. No

faxes or e-mails will be accepted and only the supplied

5.2 All corrections/alterations to the Pricing Schedule / Bill of municipal tender form may be used.

Quantities (BoQ) and / or any pricing not effected in

accordance with clause 5.1 above, will be rejected. 14. A Tax Compliance status pin as issued by the South

Regulations 2022 unopened with other bids received, which bid(s) can be

returned to the bidder at his request and cost. d) CAMBD 8 - Declaration of Bidder’s

Past Supply Chain Management Practices 20. PRICING

e) CAMBD 9 - Certificate of Independent 20.1 Rates and prices offered by the bidder must be written

f) Form of Offer and Acceptance document by hand, completed in full and originally

signed by the duly authorized signatory.

Reference nr: Q19/2026/27 22 | P a g e

20.2 All prices shall be quoted in South African currency, 23.2 Check the highest ranked tender or tenderer with the

and be INCLUSIVE OF Value Added Tax (VAT) highest number of tender evaluation points after the

evaluation of tender offers in accordance with

20.3 Bid prices must include all expenses, disbursements, paragraph 20 for:

and costs (e.g., transport, accommodation etc..) which

may be required for the execution of the bidder’s a) the gross misplacement of the decimal

obligations in terms of the contract. Bid prices shall point in any unit rate;

cover the cost of all general risks, liabilities and b) omissions made in completing the pricing

obligations set forth or implied in the Contract, as well schedule or bills of quantities; or

as overhead charges and profit (in the event that the

c) arithmetic errors in: bid is successful), unless otherwise specified.

i) line-item totals resulting from the

20.4 All bid prices will be final and binding. product of a unit rate and a quantity

20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of

the amount in figures do not correspond, in which case prices; or

the amount in words shall be read out at the bid ii) the summation of the prices.

opening and shall be deemed to be the bid amount;

23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the

identified in the tender offer and either confirm the amount in figures and the amount in words, the amount

tender offer as tendered or accept the corrected total of in words shall apply.

prices.

20.6 If a bidder becomes a registered VAT vendor during

23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial

as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and no

price adjustment (s) will be allowed. a) If bills of quantities or pricing schedules

total resulting from the product of the unit

21.1 Bidders shall be allowed to submit bids by mail, by

rate and the quantity, the line-item total courier or by hand into the bid box or at the physical

shall govern and the rate shall be address of the municipality (reception, over the counter

at the SCMU as applicable) before the closing time of corrected. Where there is an obviously

the bids. gross misplacement of the decimal point in

the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in

time and deposited into the bid box by the courier shall govern, and the unit rate shall be

services. Officials may not deposit bids into the bid corrected.

box on behalf of courier services and the Municipality

b) Where there is an error in the total of the accepts no responsibility for late delivery by courier

prices either as a result of other corrections services or for delivery at the wrong address.

required by this checking process or in the

21.3 Tenders that are deposited in the incorrect box or late

tenderer's addition of prices, the total of the

will not be considered.

prices shall govern, and the tenderer will be

22. BID OPENING asked to revise selected item prices (and

22.1 Bids shall be opened in public at the Cape Agulhas their rates if bills of quantities apply) to

24.1.3 A Form of Offer not signed in non- DISCREPANCIES

erasable ink,

23.1 Check responsive tenders for discrepancies between

amounts in words and amounts in figures. Where there

is a discrepancy between the amounts in figures and

the amount in words, the amount in words shall govern.

Reference nr: Q19/2026/27 23 | P a g e

24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a B-BBEE

alterations / corrections not in certificate or a sworn affidavit with

compliance with Clause 3 and 5 the bid submission, the

above will be rejected. Municipality will not request or

allow the bidder to submit it

24.2 The Municipality may, after the closing date, request afterwards.

additional information or clarification of tenders in

writing, which will include the following; 25. TEST FOR RESPONSIVENESS

24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if:

municipal account(s) from the

25.1.1 the bid is not in compliance with the recommended bidder;

specifications.

24.2.2 To clarify or verify pricing where the

25.1.2 the bidder has not fully completed and signed prices are unclear or an obvious

where required, all the returnable documents as mistake has been detected, e.g. a

listed in the bid document and/or total price was given instead of a unit

price or vice versa; 25.1.3 the bidder has failed to clarify or submit any

supporting documentation within 3 business days 24.2.3 To obtain the personal income tax

of being requested to do so in writing number(s) from the recommended

bidder; 25.2 The Municipality reserves the right to accept or

reject: 24.2.4 To obtain a valid Tax compliance

status PIN if the certificate has 25.2.1 any variation, deviation, bid offer, or alternative

expired or become inactive after the bid offer; may cancel the bidding process and

closing date of the tender; reject all bid offers at any time before the

formation of a contract. 24.2.5 To obtain a valid letter of good

standing from the Workmen’s 25.2.2 The Municipality has the right to summarily

Part C1: Agreements and contract data, (which includes this agreement)

Part C2: Pricing data

and drawings and documents or parts thereof, which may be incorporated by reference into Parts above.

Tax Compliance Status Pin Requirements CAMBD 2

Tax Compliance status pin attached Yes No

Tax Compliance status pin as issued by the South African Revenue Service, must be submitted together with the tender

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance status pin

Tax Compliance status pin that remains valid

Tax Compliance status pin will result in the invalidation of the

Tax Compliance status pin as issued by the South

Tax compliance

TCS PIN: OR CSD No

Csd registration nr maaa

Csd number

Csd number must be provided

Central supplier database

Central supplier database MAAA

power of attorney signed by legally

reject: 24.2.4 To obtain a valid Tax compliance

standing from the Workmen’s 25.2.2 The Municipality has the right to summarily

Compensation Commissioner, the disqualify any bidder who, either at the date of

Goods/Works CAMBD 7.1

Declaration Of Bidder’s Past Supply Chain Management Practices

CAMBD 8 (Compulsory Returnable Document)

Certificate Of Independent Bid Determination CAMBD 9

2. Yes No Specifications & Pricing Schedules - Is the form duly completed and signed?
3. (CAMBD 2) Are a Tax Compliance status pin attached Yes No

Form of Offer - Is the form duly completed and signed?

13. (CAMBD 4) declaration of interest- Is the form duly completed and signed? Yes No

B-BBEE Minimum Level: 10

B-BBEE Details: t 4

3 Invitation to Bid CAMBD 1 (Compulsory Returnable Document) 5 - 6

4 Terms of reference & Pricing Schedule 7 – 8

Tax Compliance Status Pin Requirements CAMBD 2

5 9

(Compulsory Returnable Document)

Authority Of Signatory (Schedule 1 A)

6 10– 11

(Compulsory Returnable Document)

Compulsory Enterprise Questionnaire (Schedule 1B)

7 12

(Compulsory Returnable Document)

Documents of Incorporation (Schedule 1C)

8 13

(Compulsory Returnable Document)

Payment of Municipal Accounts (Schedule 1D)

9 14 – 15

(Compulsory Returnable Document)

Broad-Based Black Economic Empowerment (B-BBEE) Status Level

Certificates (Schedule 1E) (Compulsory Returnable Document) 16

Work satisfactorily carried out by the tenderer (Schedule 1F)

11 17 – 18

(Compulsory Returnable Document)

Declaration By the Bidder Where the Bidder Is Sourcing Goods or

12 19 – 21

Services from A Third Party (Schedule 1G)

13 Special Condition 22 – 24

14 Form Of Offer & Acceptance 25– 27

15 Contract Data 28

16 General Conditions of Contract 29 – 33

Declaration of Interest CAMBD 4 (Compulsory Returnable

17 34– 37

Document)

Procurement Points Claim Forms in terms of the Preferential

18 Procurement Regulations 2022. CAMBD 6.1 (Compulsory Returnable 38– 42

Document)

Contract Form - Purchase Of Goods/Works CAMBD 7.1

19 43– 44

(Compulsory Returnable Document)

Declaration Of Bidder’s Past Supply Chain Management Practices

20 45– 46

CAMBD 8 (Compulsory Returnable Document)

Certificate Of Independent Bid Determination CAMBD 9

21 47 – 50

(Compulsory Returnable Document)

Reference nr: Q19/2026/27 2 | P a g e

Check list for completeness of bid document

The bidder MUST ENSURE that the following checklist is competed, that the necessary documentation is

attached to this bi

invited for:

PUBLISHED DATE: 10 September 2026 CLOSING DATE: 18 September 2026

No later than 12H00. Tenders will be opened immediately thereafter, in public at the Cape Agulhas Municipality,

CLOSING TIME: 1 Dirkie Uys Street, Bredasdorp.

any hidden costs. The Bidder MUST indicate whether he/she/the entity is a registered VAT Vendor or not.

4. In the case of the Bidder not being a registered VAT Vendor, both columns (sub-total/total excluding AND including

VAT) must reflect the same amount.

Section 4: CIDB registration number: N/A

Section 5: Particulars of principles

Principle: means a natural person who is a partner in partnership, a sole proprietor, a director of a company established

in terms of the Companies Act of 2008 (Act. No. ) a member of a close corporation registered in terms of the

Close Corporation Act, 1984 (Act No.)

Full name of principal Identity number* Personal income tax number*

• Please complete and attach copies of Identity documents.

Section 6: Banking Details of companies and close corporations

Bank name and branch: ..................................................................................................

Bank account number: .....................................................................................................

Name of account holder: .................................................................................................

rental/lease agreement must be submitted with this tender.

Number of sheets appended by the tenderer to this schedule (If nil, enter NIL)

Signed and sworn to before me at _______________________ , on

this _________________________ day of _________________ 20

by the Deponent, who has acknowledged that he/she knows and

understands the contents of this Affidavit, it is true and correct to the

best of his/her knowledge and that he/she has no objection to taking the

prescribed oath, and that the prescribed oath will be binding on his/her

conscience.

Commissioner of oaths:-

Position: _________________ ____________________________

Address: _________________ ____________________________

Tel: _______________________________________________

Reference nr: Q19/2026/27 15 | P a g e

Schedule 1e: broad-based black economic empowerment (b-

Bbee) status level certificates

6.1 The bidder is advised to check the number of pages and 15. The 80/20 scoring system, as stated in the Cape Agulhas

to satisfy himself that none are missing or duplicated. Municipal Supply Chain Management Policy, will be used

6.2 The bidder must ensure that his/her bid document is when considering tenders.

securely bound. 16. PAYMENT OF MUNICIPAL ACCOUNTS (SHEDULE 1

6.2.1 All supporting documents must be submitted by D)

either stapling it to the relevant form in the bid

document, or by submitting a bound annexure The tenderer must attach, a Latest Municipal account,

containing all supporting documents. which provides proof that his payment of Municipal

accounts is up-to-date and complete the certificate for

6.2.2 The Municipality will not take any responsibility municipal services and must be verified by the

for missing / lost pages, in cases where the Municipality where account is held. In the event of

bidder submits loose pages (not securely leasing, a lease agreement must be attached to the

attached to the bid document or annexure with tender document.

supporting documents).

“Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

“Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the

contract form signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

“Contract price” means the price payable to the supplier under the contract for the full and proper performance of his

contractual obligations.

“Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official

in the procurement process or in contract execution.

"Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market

its products internationally

“Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied.

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for documents may be charged.

3.2. Invitations to bid are usually published in locally distributed news media and on the municipality / municipal entity website.

10.1. Delivery of the goods shall be made by the supplier in accordance with the documents and terms specified in the contract. The details

of shipping and/or other documents to be furnished by the supplier are specified.

Part 1: Contract Data provided by the Employer

GENERAL CONDITIONS OF CONTRACT - National Treasury General Conditions of Contract

The General Conditions of Contract, as issued by the National treasury, is applicable to this Contract and is

obtainable from www.treasury.gov.za

The General Conditions of Contract shall be read in conjunction with the special condition as set out on pages 5 – 50.

The Special Conditions shall have precedence in the interpretation of any ambiguity or inconsistency between it and the

General Conditions of Contract.

Part 2: Data provided by the Service Provider

The Service Provider is: .............................................................................................................

Postal Address: ......................................................................................................................

......................................................................................................................

Physical Address: .....................................................................................................................

.....................................................................................................................

Telephone: .....................................................

Facsimile: .....................................................

The authorized and designated representative of the Service Provider is:

Name: ......................................................................................................................

The address for receipt of communication is:

Address: ......................................................................................................................

......................................................................................................................

Telephone: .....................................................

Facsimile: .....................................................

Email: .....................................................

Signed on behalf of tenderer: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Reference nr: Q19/2026/27 27 | P a g e

General conditions of contract

1. Definitions

The following terms shall be interpreted as indicated:

“Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

“Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the

contract form signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

“Contract price” means the price payable to the supplier under the contract for the full and proper performance of his

contractual obligations.

“Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official

in the procurement process or in contract execution.

"Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged to market

its products internationally

“Country of origin” means the place where the goods were mined, grown or produced or from which the services are supplied.

Goods are produced when, through manufacturing, processing or substantial and major assembly of

components, a commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

“Day” means calendar day.

“Delivery” means delivery in compliance of the conditions of the contract or order.

“Delivery ex stock” means immediate delivery directly from stock actually on hand

“Delivery into consignees means delivered and unloaded in the specified store or depot or on the specified site in compliance with the

store or to his site” conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

"Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than

that of the country of origin and which have the potential to harm the local industries in the RSA.

”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not

foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

“Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a

contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of

the benefits of free and open competition.

“GCC” means the General Conditions of Contract.

“Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the

purchaser under the contract.

“Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have

been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive

of the costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import

duty, sales duty or other similar tax or duty at the South African place of entry as well as transportation and

handling charges to the factory in the Republic where the supplies covered by the bid will be manufactured.

“Local content” means that portion of the bidding price which is not included in the imported content provided that local

manufacture does take place.

“Manufacture” means the production of products in a factory using labour, materials, components and machinery and

includes other related value-adding activities.

“Order” means an official written order issued for the supply of goods or works or the rendering of a service.

“Project site” where applicable, means the place indicated in bidding documents.

“Purchaser” means the organization purchasing the goods.

“Republic” means the Republic of South Africa.

“SCC” means the Special Conditions of Contract.

“Services” means those functional services ancillary to the supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning, provision of technical assistance, training, catering,

gardening, security, maintenance and other such obligations of the supplier covered under the contract.

“Supplier” means the successful bidder who is awarded the contract to maintain and administer the required and

specified service(s) to the State.

“Tort” means in breach of contract.

“Turnkey” means a procurement process where one service provider assumes total responsibility for all aspects of the

project and delivers the full end product / service required by the contract.

“Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

Reference nr: Q19/2026/27 28 | P a g e

2. Application

2.1. These general conditions are applicable to all bids, contracts and orders including bids for functional and professional services, sales,

hiring, letting and the granting or acquiring of rights, but excluding immovable property, unless otherwise indicated in the bidding

documents.

2.2. Where applicable, special conditions of contract are also laid down to cover specific supplies, services or works.

2.3. Where such special conditions of contract are in conflict with these general conditions, the special conditions shall apply.

3. General

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the preparation and

submission of a bid. Where applicable a non-refundable fee for documents may be charged.

3.2. Invitations to bid are usually published in locally distributed news media and on the municipality / municipal entity website.

4. Standards

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

5. Use of contract documents and information; inspection.

5.1. The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection therewith, to any

person other than a person employed by the supplier in the performance of the contract. Disclosure to any such employed person

shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance.

5.2. The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned in GCC

clause 5.1 except for purposes of performing the contract.

5.3. Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and shall be

returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so required by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to have them

audited by auditors appointed by the purchaser, if so required by the purchaser.

6. Patent rights

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

6.2. When a supplier developed documentation / projects for the municipality / municipal entity, the intellectual, copy and patent rights or

ownership of such documents or projects will vest in the municipality / municipal entity.

7. Performance security

7.1. Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the

performance security of the amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract or in a freely convertible currency acceptable to the

purchaser and shall be in one of the following forms:

7.3.1. bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the purchaser; or

7.3.2. a cashier’s or certified cheque

7.4. The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days following the

date of completion of the supplier’s performance obligations under the contract, including any warranty obligations, unless otherwise

specified.

8. Inspections, tests and analyses

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any stage during production or execution or on

completion be subject to inspections tests and analysis, the bidder or contractor’s premises shall be open, at all reasonable hours, for

inspection by a representative of the purchaser or an organization acting on behalf of the purchaser.

8.3. If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but during the

contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary arrangements, including

payment arrangements with the testing authority concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the contract

requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective of whether

such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses shall be defrayed by the

supplier.

8.6. Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements may be

rejected.

8.7. Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if found not to comply with the

requirements of the contract. Such rejected goods shall be held at the cost and risk of the supplier who shall, when called upon,

remove them immediately at his own cost and forthwith substitute them with goods which do comply with the requirements of the

contract. Failing such removal the rejected goods shall be returned at the suppliers cost and risk. Should the supplier fail to provide the

substitute goods forthwith, the purchaser may, without giving the supplier further opportunity to substitute the rejected goods, purchase

such goods as may be necessary at the expense of the supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a breach of the

conditions thereof, or to act in terms of Clause 22 of GCC.

Reference nr: Q19/2026/27 29 | P a g e

9. Packing

9.1. The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit to their final

destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit

and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packing, case size and weights shall

take into consideration, where appropriate, the remoteness of the goods’ final destination and the absence of heavy handling facilities

at all points in transit.

9.2. The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as

shall be expressly provided for in the contract, including additional requirements, and in any subsequent instructions ordered by the

purchaser.

10. Delivery

10.1. Delivery of the goods shall be made by the supplier in accordance with the documents and terms specified in the contract. The details

of shipping and/or other documents to be furnished by the supplier are specified.

11. Insurance

11.1. The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to

manufacture or acquisition, transportation, storage and delivery in the manner specified.

12. Transportation

12.1. Should a price other than an all-inclusive delivered price be required, this shall be specified.

13. Incidental

13.1. The supplier may be required to provide any or all of the following services, including additional services, if any:

13.1.1. performance or supervision of on-site assembly and/or commissioning of the supplied goods;

13.1.2. furnishing of tools required for assembly and/or maintenance of the supplied goods;

13.1.3. furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

13.1.4. performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

13.1.5. training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance,

and/or repair of the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in advance

by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services.

14. Spare parts

14.1. As specified, the supplier may be required to provide any or all of the following materials, notifications, and information pertaining to

spare parts manufactured or distributed by the supplier:

14.1.1. such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve the

supplier of any warranty obligations under the contract; and;

14.1.2. in the event of termination of production of the spare parts: 14.1.2.1. advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to procure needed requirements; and 14.1.2.2. following such termination,

furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of the spare parts, if requested.

15.1. The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that

they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further

warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship (except

when the design and/or material is required by the purchaser’s specifications) or from any act or omission of the supplier, that

may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been

delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment

from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in SCC.

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair or replace

the defective goods or parts thereof, without costs to the purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the purchaser may proceed to take

such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights which the

purchaser may have against the supplier under the contract.

16. Payment

16.1. The method and conditions of payment to be made to the supplier under this contract shall be specified.

16.2. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and upon fulfilment of other

obligations stipulated in the contract.

16.3. Payments shall be made by the purchaser no later than thirty (30) days after submission of an invoice, statement or claim by the

supplier.

16.4. Payment will be made in Rand unless otherwise stipulated.

Reference nr: Q19/2026/27 30 | P a g e

18 Procurement Regulations 2022. CAMBD 6.1 (Compulsory Returnable 38– 42

Document)

Contract Form - Purchase Of Goods/Works CAMBD 7.1

19 43– 44

(Compulsory Returnable Document)

Declaration Of Bidder’s Past Supply Chain Management Practices

20 45– 46

CAMBD 8 (Compulsory Returnable Document)

Certificate Of Independent Bid Determination CAMBD 9

21 47 – 50

(Compulsory Returnable Document)

Reference nr: Q19/2026/27 2 | P a g e

deviations (if any), contact the employer’s representative (whose details are given in the contract data) to arrange the

delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the

conditions of contract identified in the contract data at, or just after, the date this agreement comes into effect. Failure

to fulfill any of these obligations in accordance with those terms shall constitute a repudiation of this agreement.

components, a commercially recognized new product results that is substantially different in basic

characteristics or in purpose or utility from its components.

“Day” means calendar day.

“Delivery” means delivery in compliance of the conditions of the contract or order.

“Delivery ex stock” means immediate delivery directly from stock actually on hand

“Delivery into consignees means delivered and unloaded in the specified store or depot or on the specified site in compliance with the

store or to his site” conditions of the contract or order, the supplier bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

"Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than

that of the country of origin and which have the potential to harm the local industries in the RSA.

”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and not

foreseeable. Such events may include, but is not restricted to, acts of the purchaser in its sovereign capacity,

wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

“Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a

contract to the detriment of any bidder, and includes collusive practice among bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels and to deprive the bidder of

the benefits of free and open competition.

“GCC” means the General Conditions of Contract.

“Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the

purchaser under the contract.

“Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which have

been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive

of the costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import

duty, sales duty or other similar tax or duty at the South African place of entry as well as transportation and

handling charges to the factory in the Republic where the supplies covered by the bid will be manufactured.

“Local content” means that portion of the bidding price which is not included in the imported content provided that local

manufacture does take place.

“Manufacture” means the production of products in a factory using labour, materials, components and machinery and

includes other related value-adding activities.

“Order” means an official written order issued for the supply of goods or works or the rendering of a service.

“Project site” where applicable, means the place indicated in bidding documents.

“Purchaser” means the organization purchasing the goods.

“Republic” means the Republic of South Africa.

“SCC” means the Special Conditions of Contract.

“Services” means those functional services ancillary to the supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning, provision of technical assistance, training, catering,

gardening, security, maintenance and other such obligations of the supplier covered under the contract.

“Supplier” means the successful bidder who is awarded the contract to maintain and administer the required and

specified service(s) to the State.

“Tort” means in breach of contract.

“Turnkey” means a procurement process where one service provider assumes total responsibility for all aspects of the

project and delivers the full end product / service required by the contract.

“Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

Reference nr: Q19/2026/27 28 | P a g e

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial design rights

arising from use of the goods or any part thereof by the purchaser.

6.2. When a supplier developed documentation / projects for the municipality / municipal entity, the intellectual, copy and patent rights or

ownership of such documents or projects will vest in the municipality / municipal entity.

7.1. Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser the

performance security of the amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from the supplier’s

failure to complete his obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract or in a freely convertible currency acceptable to the

purchaser and shall be in one of the following forms:

7.3.1. bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or abroad,

acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the purchaser; or

7.3.2. a cashier’s or certified cheque

7.4. The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days following the

date of completion of the supplier’s performance obligations under the contract, including any warranty obligations, unless otherwise

specified.

13.1. The supplier may be required to provide any or all of the following services, including additional services, if any:

13.1.1. performance or supervision of on-site assembly and/or commissioning of the supplied goods;

13.1.2. furnishing of tools required for assembly and/or maintenance of the supplied goods;

13.1.3. furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

13.1.4. performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the parties,

provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

13.1.5. training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation, maintenance,

and/or repair of the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed upon in advance

by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for similar services.

14.1. As specified, the supplier may be required to provide any or all of the following materials, notifications, and information pertaining to

spare parts manufactured or distributed by the supplier:

14.1.1. such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve the

supplier of any warranty obligations under the contract; and;

14.1.2. in the event of termination of production of the spare parts: 14.1.2.1. advance notification to the purchaser of the pending

termination, in sufficient time to permit the purchaser to procure needed requirements; and 14.1.2.2. following such termination,

furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of the spare parts, if requested.

15. Warranty

15.1. The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that

they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further

warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship (except

when the design and/or material is required by the purchaser’s specifications) or from any act or omission of the supplier, that

may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have been

delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment

from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in SCC.

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair or replace

the defective goods or parts thereof, without costs to the purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the purchaser may proceed to take

such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights which the

purchaser may have against the supplier under the contract.