Appointment of a service provider for the planning, coordination and management of the bergrivier municipality's new year's eve festival

Closing date and time: Friday, 04 September 2026, before 12:00. Quotation fee: R70.00 payable to the Municipality. Prices must remain valid for at least 120 days from the closing date.

Quotation documents are available on Bergrivier Municipality's website (www.bergmun.org.za) or as a hard copy from Mr. Coellin Julius, tel. 022 913 6000, email [email protected], during normal office hours, at a fee of R70.00. Technical enquiries: Mr. Carlin Kayster, tel. 022 913 6000, email [email protected]. SCM enquiries: Mr. C. Julius, tel. 022 913 6121, email [email protected]. Municipal Offices: 13 Church Street, Piketberg, 7320.

Deposit quotations in the tender box at the Municipal Offices, 13 Church Street, Piketberg before 12:00 on Friday, 04 September 2026. Bids addressed to any municipal official in a personal capacity will be disqualified. The bidder is responsible for ensuring courier-delivered bids reach the tender box. Late, incomplete, faxed or emailed quotations will not be accepted; proof of dispatch is not proof of receipt. Council may accept any quotation or part thereof and may procure more items if cost-effective. The successful bidder must sign a written contract form (MBD 7). Returnable documents include: MBD 1 (Invitation to Bid), MBD 3.2 (Pricing Schedule – fixed prices), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), MBD 10, General Conditions of Contract, and BM 1 (Checklist).

The following documents must be submitted with the quotation: completed MBD documentation (MBD 1, MBD 3.2, MBD 4, MBD 6.1, MBD 7, MBD 8, MBD 9, MBD 10), Declaration of Interest, Tax Compliance Status Pin or CSD number, originally certified B-BBEE Certificate or Sworn Affidavit, recent municipal account of company (not older than 90 days), recent municipal accounts of all directors/shareholders, if leasing/renting/lodging attach latest valid copy of agreement, if no property registered in your name submit an affidavit confirming this, and a business proposal with three written reference letters for similar events.

Quotations are evaluated under Council's Supply Chain Management Policy using the 80/20 points system: Price 80 points, B-BBEE status level 10 points, Locality 10 points, total 100 points. B-BBEE points: Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5 = 2, Level 6 = 2, Level 7 = 2, Level 8 = 2, Non-compliant = 0. The bidder scoring the highest points is awarded the contract. Bidders must be registered on the Central Supplier Database (CSD) with a valid MAAA number and submit a Tax Compliance Status (TCS) Pin or CSD registration number; failure may invalidate the bid. An originally certified B-BBEE certificate or sworn affidavit is required to claim preference points; absence scores 0 points but does not disqualify. Bidders must not be in the service of the state as defined in MBD 4.

Scope: Appointment of a service provider for the planning, coordination, management and implementation of Bergrivier Municipality's New Year's Eve Festival. Minimum requirements include: Artist coordination for Blackie Swart and Band, Die Broers and Band, Headline Six-Piece Band, US2, Wynand & Cheree, Nicholis Louw, DJ Clarice (alternatives of similar genre and standing require prior written approval). Stage infrastructure: 8 m × 10 m stage floor, 3 m × 5 m backdrop, two 3 m × 3 m front towers, 8 m × 10 m lighting truss, crew, structural and electrical compliance certificates, 5 m × 5 m VIP tent. Professional sound: Digico S31 console, Digico D2 Rack, BNC reels, DI boxes, microphone stands, 100 m mic cable, four Sennheiser IEM systems. Audio: eight D&B B2 subwoofers, eight D&B D12 amps, four D&B MAX monitors, twelve D&B Q1 line array speakers, audio engineer. Backline: Ampeg 4×10 cabinet, Ampeg SVT44 amp, Fender Hot Rod amp (or equivalent), Yamaha Live Tour Custom drum kit (or equivalent). Microphones: Audix drum kit, eight K&M stands, two short stands, two Shure SM57. Lighting: Liteputer 626 dimmer, six PAR 64, eight Martin MAC 101 RGB LED, six Martin RUSH MH3, control laptop, Martin M-Touch, Elation DMX splitter, lighting designer. Special effects: two Antari Z3000 smoke machines, two 5-litre JEM Pro Smoke Fluid. Cabling: 100 m CAT5, ten 30 m industrial extension leads. Power: two 32A breakout boxes, 32A cabling, 63A distribution board, 63A split board, fifteen cable protectors, 60 kVA generator, damage waiver, fuel. Transport: Mercedes-Benz Vito (or equivalent), fuel for event truck. Stage covering: 10 m × 20 m three-ply stretch tent, custom installation, engineer's safety certificate, one-day setup and dismantling. Dance floor: 15 m × 15 m black-and-white chequered floor, support poles, corner pegs, rope, stretch tent, disco lighting, 190 m fairy lights, silver disco ball, sixty decorative plants. Bar: 30 m counter, fifteen double-door refrigerators, freezer trailer, cooling trailer, 100 kg ice, six gazebos, ten bartenders. Access control: five gate personnel, five registration tables, tablecloths, chairs, two gazebos, 1000 wristbands. Venue: hire in Velddrif, event compliance certificate. Furniture and décor: 200 steel tables, 200 white tablecloths, 1600 white plastic chairs, decorative plants. Catering: 500 boerewors (15 cm), 500 hotdog rolls, 5 kg butter, 5 L tomato sauce, 5 L mustard, 50 kg curry noodle salad, 100 roosterkoek, 25 prepared lambs (approx. 25 kg each) for spitbraai, 50 kg seafood paella, 1000 serviettes, five braai drums, five grids, 2000 polystyrene containers, 1000 cutlery sets, fifteen spitbraai units, twenty bags charcoal, fifteen Bain-Marie warmers, eight catering staff. Ablution: thirty mobile toilets, ten VIP twin toilet trailers, 500 toilet rolls, ten cleaners. Waste: twenty-five refuse bins, 350 refuse bags, one skip, ten cleaning staff for three days. Security: eight certified security guards (24-hour coverage for three days), five certified parking/car guards (event day). Additional electrical: ten 50 m, fifteen 20 m, ten 5 m industrial extension leads. Project management: event planning, administration, coordination, logistics, on-site management. Brand names are reference only; equivalent products meeting or exceeding specifications are acceptable. The bidder must supply all labour, transport, equipment and consumables, ensure safety and compliance with the Occupational Health and Safety Act, 1993, provide structural, electrical and safety certificates, and coordinate with the Municipality. The deliverable is a fully operational, professionally managed festival. Quantities are minimums; the bidder must include any additional items necessary.

The successful bidder shall supply all labour, transport, equipment and consumables required for the event; ensure all equipment is safe, operational and fit for purpose; complete all setup before the event commences; remove all infrastructure after the event; comply with the Occupational Health and Safety Act, 1993 and all applicable legislation; provide all required structural, electrical and safety compliance certificates; ensure suitably qualified technical personnel are available throughout the event; coordinate all activities with Bergrivier Municipality before, during and after the event; be responsible for the protection of all hired equipment and infrastructure during the event. The successful bidder shall deliver a fully operational, professionally managed festival, including all technical production, artist management, staging, catering, dance floor infrastructure, venue setup, security, logistics, décor, waste management and project management services as specified. The quantities listed represent the Municipality's minimum requirements; tenderers must include any additional items necessary for successful execution.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ...................................................

Fq 8/2/40-2026 (MN180-2026) bidder initial:................................

Bergrivier municipality mbd 3.2

Pricing schedule – firm prices

Note: only fixed prices will be accepted. Firm & non-firm prices (including

Prices subject to rates of exchange variations) will not be

a. The pricing must be fixed.

b. The total bid price must be inclusive of VAT or exclusive for non-VAT vendors.

c. Please Note: BERGRIVIER Municipality reserve the right to downward/upward adjust the scope

of work/ quantity required to stay within its budget. Don’t add VAT if you are not registered with

Only fixed prices will be accepted. The total bid price must be inclusive of VAT for VAT-registered vendors or exclusive for non-VAT vendors. Prices must be valid for at least 120 days from the closing date. A firm delivery period must be indicated. The pricing schedule (MBD 3.2) must be completed. Bergrivier Municipality reserves the right to adjust the scope of work or quantities to stay within budget.

A business proposal in respect of this event must accompany the quotation. Submission of three (3) written reference letters for events managed by bidding company, similar to this event. TOTAL QUOTATION The successful bidder will: ➢ Avail itself if it is necessary to conduct a presentation in support of the quotation; and ➢ Will be responsible for the submission of the event management application and compliance of the process in order to secure approval to host the event. FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ BERGRIVIER MUNICIPALITY MBD 4 DECLARATION OF INTEREST

No bid will be accepted from persons in the service of the state*.

Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority

In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full name of Bidder’s representative............................................................. 3.2 Identity Number: .............................................................................................. 3.3 Position occupied in the Company (director, manager, shareholder)...................... 3.4 Company Registration Number: ......................................................................... 3.5 Tax Reference Number................................................................................ 3.6 VAT Registration Number............................................................................ 3.7 The names of all directors / trustees / shareholders/ members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state?............................................. YES/NO 3.8.1If yes, furnish particulars........................................................................ ........................................................................................................................ ............................................................................................... 1MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.); (e) an executive member of the accounting authority of any national or provincial public entity; or (f) An employee of Parliament or a provincial legislature. 2 Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company. FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ 3.9 Have you been in the service of the state for the past twelve months?.... YES/NO 3.9.1If yes, furnish particulars..................................................................... .......................................................................................................... 3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? .................................... YES / NO 3.10.1 If yes, furnish particulars. .......................................................................................... .......................................................................................... 3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? YES / NO 3.11.1 If yes, furnish particulars ............................................................................................. ....................................................................................................... 3.12 Are any of the company’s directors, trustees, managers, Principal shareholders or stakeholders in service of the state? YES / NO 3.12.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principal shareholders or stakeholders in service of the state? YES / NO 3.13.1 If yes, furnish particulars. Name of spouse/child/parent:................................................... ID number of spouse/child/parent.............................................. Relationship to official............................................................. Employer of spouse/child/parent............................................... Designation of spouse/child/parent............................................ 3.14 Do you or any of the directors, trustees, managers, principal shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract. YES / NO 3.14.1 If yes, furnish particulars: ......................................................................................... ........................................................................................ FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................

Full details of directors / trustees / members / shareholders. Full Name Identity Number State Employee Number ......................................... ............................................ Signature Date ........................................ ............................................. Capacity Name of Bidder NB. Failure to complete the above details will invalidate your offer. FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ MBD 6.1 BERGRIVIER MUNICIPALITY MBD6.1 – PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 – PURCHASES/SERVICES "Insert 80/20 or 90/10" NB: Before completing this form, bidders must study the general conditions, definitions and directives applicable in respect of B-BBEE, as prescribed in the Preferential Procurement Regulations, 2022. This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points as well as a summary for preference points claimed for attainment of other specified goals The Constitution of the Republic of South Africa, 1996, provides in sections 152(1)(c) and 152(2) that local government must promote social and economic development and that the municipality must strive within its financial and administrative capacity, to achieve the objects set out in subsection 152(1). The Constitution provides in section 217 that an organ of state must contract for goods or services in accordance with a procurement system which is fair, equitable, transparent, competitive, and cost effective and to implement a policy to grant preferences within a framework prescribed by National Legislation. The Broad-Based Black Economic Empowerment Act, 2003 requires: ‘’ (1) Every organ of state and public entity must apply any relevant code of good practice issued in terms of this Act in (b) developing and implementing a preferential procurement policy The Preferential Procurement Policy Framework Act, 2000 (Act )-[PPPFA] was promulgated by the Minister in response to the Constitutional provision and allow for a Municipality to develop a preferential procurement policy and to implement such policy within the PPPFA framework. Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to specific goals which may include: (i) contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of race, gender or disability; (ii) implementing the programmes of the Reconstruction and Development Programme (RDP) as published in Government Gazette 16085 dated 23 November 1994. The RDP (1994), as basis for development in South Africa, was meant to provide a holistic, integrated, coherent socio-economic policy that is aimed at mobilizing people and resources to work towards the upliftment of the material and social conditions of local communities to build sustainable livelihoods for these communities. In terms of Section 2 (1)(d)(ii), the following activities may be regarded as a contribution towards achieving the goals of the RDP, in addition to the awarding of preference points in favour of HDIs (published in Government Gazette No. 16085 dated 23 November 1994): (i) The promotion of South African owned enterprises; (ii) The promotion of export orientated production to create jobs; (iii) The promotion of SMMEs; (iv) The creation of new jobs or the intensification of labour absorption; (v) The promotion of enterprises located in a specific province for work to be done or services to be rendered in that province; FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ (vi) The promotion of enterprises located in a specific region for work to be done or services to be rendered in that region; (vii) The promotion of enterprises located in a specific municipal area for work to be done or services to be rendered in that municipal area; (viii) The promotion of enterprises located in rural areas; (ix) The empowerment of the work force by standardizing the level of skill and knowledge of workers; (x) The development of human resources, including by assisting in tertiary and other advanced training programmes, in line with key indicators such as percentage of wage bill spent on education and training and improvement of management skills; and (xi) The upliftment of communities through, but not limited to, housing, transport, schools, infrastructure donations, and charity organisations.

GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids

the 80/20 system for requirements with a Rand value of up to R50 000 000; and

the 90/10 system for requirements with a Rand value above R50 000 000. 1.2 The value of this bid is estimated to exceed/not exceed R50 000 000 and therefore the........................system shall be applicable. 1.3 Preference points for this bid shall be awarded for: (a) Price; and (b) Specific contract participation goals, as specified below. 1.3.1 The points for this bid are allocated as follows: POINTS WILL BE ALLOCATED AS FOLLOWS below R50 000 000 For office POINTS use PRICE 80 SPECIFIC PARTICIPATION GOALS Bergrivier Jurisdiction 10 West Coast jurisdiction 5 Western Cape Province 3 South Africa 2 BBBEE SCORE CARD BBBEE points 10 TOTAL 100 FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ POINTS WILL BE ALLOCATED AS FOLLOWS above R50 000 000 For office POINTS use PRICE 90 SPECIFIC PARTICIPATION GOALS Bergrivier Jurisdiction 5 West Coast jurisdiction 3 Western Cape Province 1 South Africa 1 BBBEE SCORE CARD BBBEE points 5 TOTAL 100 1.4 Failure on the part of a bidder to fill in and/or to sign this form may be interpreted to mean that preference points are not claimed. 1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser. 1.6. If you want to claim the specific goals you need to attach the business registration from CIPC, and if you’re are a small business/SMME you need to attach the physical address of the business in the form of a municipal account in your personal name or the business name. 1.7. Please complete your CSD registration number: MAAA....................................

GENERAL DEFINITIONS In this application, unless the context indicates otherwise, any word or expression to which a meaning has been assigned in the Act must bear the meaning so assigned— "Acceptable Tender" mean any tender which, in all respects, complies with the specification and conditions of tender as set out in tender document “Black designated groups” has the meaning assigned to it in the codes of good practice issued in terms of section 9 (1) of the BBBEEA. “Black people” has the meaning assigned to it in section 1 of the BBBEEA. “Designated group” means black designated groups, black people, women, people with disabilities; or small enterprises which are enterprises, owned, managed, and controlled by previously disadvantaged persons and which is overcoming business impediments arising from the legacy of apartheid. “Disability” means in respect of a person, a permanent means, in respect of a person, a permanent impairment of a physical, intellectual, or sensory function, which results in restricted, or lack of, ability to perform an activity in the manner, or within the range, considered normal for a human being. “EME” means (1) exempted micro enterprise in terms of a code of good practice on black economic empowerment issued in terms of a code of good practice on black economic empowerment issued in terms of section 9(1) of the BBBEEA. (2) an entity with an annual turnover less than R10 000 00.000 (ten million Rand) “Historically disadvantaged individual (HDI)” means a South African citizen – (1) who, due to the apartheid policy that had been in place, had no franchise in national elections prior to the introduction of the Constitution of the Republic of South Africa,1983 (Act No ); and / or (2) who is a female; and / or (3) who has a disability: Provided that a person who obtained South African citizenship on or after the coming to effect of the Interim Constitution, is deemed not to be an HDI. FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ “highest acceptable tender” means a tender that complies with all specifications and conditions of tender and that has the highest price compared to other tenders; “lowest acceptable tender” means a tender that complies with all specifications and conditions of tender and that has lowest price compared to other tenders; “Locality” means the local suppliers and/or service providers that reside within the Municipal area and within the district boundaries. “Large Enterprises” is a company with an annual turnover in excess of R50 million. “Market Analysis” means a technique used to identify market characteristics for specific goods or services “National Treasury” has the meaning assigned to it in section 1 of the Municipal Finance Management Act, 2003 (Act No. ); “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; “Proof of B-BBEE status level of contributor” means the B-BBEE status level certificate issued by an authorized body or person

a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act. “Qualifying Small Enterprise (QSE) “is a company with a turnover between R10 million and R50 million “Rand value” means the total estimated value of a contract in Rand, calculated at the time of the tender invitation; “Region” means the district and/or West Coast District Municipality. “Rural area” means1) a separately populated area in which people farm or depend on natural resources, including villages and small towns that are dispersed through the area; or

an area including a large settlement which depends on migratory labour and remittances and government social grants for survival and may have a traditional land tenure system. “Specific goals” means specific goals as contemplated in section 2(1)(d) of the Act which may include contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on the basis of race, gender and disability including the implementation of programmes of the Reconstruction and Development Programme as published in Government Gazette No. 16085 dated 23 November 1994; “SMME” means small, medium and micro enterprises namely Exempted Micro Enterprises and Qualifying Small Enterprises “Tender” means a written offer in the form determined by a Municipality in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; “The Act” means the Preferential Procurement Policy Act, 2000 (Act No. ). “Youth” has the meaning assigned to it in section 1 of the National Youth Development Agency Act, 2008 (Act No. ).

ADJUDICATION USING A POINT SYSTEM 3.1 The bidder obtaining the highest number of points will be awarded the contract. 3.2 Preference points shall be calculated after prices have been brought to a comparative basis. 3.3 Points scored will be rounded off to 2 decimal places. 3.4 In the event of equal points scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals. FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS 3.5 POINTS AWARDED FOR PRICE

Formulae for procurement of goods and services

POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 or Where Ps = Points scored for price of bid under consideration Pt = Price of bid under consideration Pmin = Price of lowest acceptable bid

FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME- GENERATING PROCUREMENT 3.6 POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 or Where Ps = Points scored for price of bid under consideration Pt = Price of bid under consideration Pmax = Price of highest acceptable bid 4 POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR 4.6 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below: B-BBEE Status Level of Number of points Number of points Contributor (90/10 system) (80/20 system) 1 5 10 2 4 8 3 3 6 4 2 4 5 1 2 6 1 2 FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ 7 1 2 8 1 2 Non-compliant 0 0 contributor

BID DECLARATION 5.1 Bidders who claim points in respect of equity ownership must complete the Bid Declaration at the end of this form.

DECLARATION WITH REGARD TO EQUITY 6.1 Name of firm : ............................................................................................. 6.2 VAT registration number : ............................................................................................. 6.3 Company registration number :............................................................................... 6.4 TYPE OF FIRM  Partnership  One-person business/sole trader  Close corporation  Company  (Pty) Limited [TICK APPLICABLE BOX] 6.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES ............... ................................................................................................................................................. .................. .............................................................................................................................. .............. ................. ............................................................................................................................................... 6.6 COMPANY CLASSIFICATION  Manufacturer  Supplier  Professional service provider  Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX] 6.7 MUNICIPAL INFORMATION Municipality where business is situated: ........................................................ Registered Account No: ...................................................... Stand No: .......................................................................... 6.8 TOTAL NUMBER OF YEARS THE FIRM HAS BEEN IN BUSINESS? .......................................... FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ 6.9 List all Shareholders by Name, Position, Identity Number, Citizenship, HDI status and ownership, as relevant. Information to be used to calculate the points claimed in paragraph 8.

HDI Status % Date/Position Date RSA No of business Name occupied in ID Number Citizenship franchise / enterprise Enterprise obtained prior to Women Disabled owned elections

Indicate YES or NO 6.10 I/we, the undersigned, who warrants that he/she is duly authorised to do so on behalf of the firm certify that points claimed, based on the equity ownership, indicated in paragraph 8 of the foregoing certificate, qualifies the firm for the preference(s) shown and I / we acknowledge that: (i) The information furnished is true and correct. (ii) The points claimed is in accordance with the General Conditions as indicated in paragraph 1 of this form. (iii) If the claims are found to be incorrect, the purchaser may, in addition to any other remedy it may have - (a) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; and FQ 8/2/40-2026 (MN180-2026) BIDDER INITIAL:................................ BERGRIVIER MUNICIPALITY MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS THIS FORM MUST BE FILLED IN BY BOTH THE BIDDER (PART 1) AND THE PURCHASER (PART 2). BOTH PAGES MUST BE SIGNED BY BOTH PARTIES BEFORE A VALID CONTRACT CAN BE FORMED.COMPLETING THIS PAGE OF THE MBD7.1 BY THE BIDDER DO NOT AUTOMATICALLY FORM A BINDING CONTRACT OR ANY AWARD. BINDING CONTRACT WILL BE FORMED WHEN THE SECOND PARTY (MUNICIPALITY) ACCEPTS THE OFFER OF THE BIDDER WHICH WOULD BE THE HIGHEST POINTS SCORER AS EVALUATED ON THE PRICING SCHEDULE. PART 1 (TO BE FILLED IN BY THE BIDDER)

I hereby undertake to supply all or any of the goods and/or works described in the attached bidding documents to (name of institution) Bergrivier Municipality in accordance with the requirements and specifications stipulated in bid number 8/2/40-2026 (MN180-2026) at the price/s quoted. My offer/s remain binding upon me and open for acceptance by the purchaser during the validity period indicated and calculated from the closing time of bid.

The following documents shall be deemed to form and be read and construed as part of this agreement: (i) Bidding documents, viz

Invitation to bid;

Tax clearance certificate;

Pricing schedule(s);

Technical Specification(s);

Preference claims for Broad Based Black Economic Empowerment Status Level of Contribution in terms of the Preferential Procurement Regulations 2011;

Declaration of interest;

Declaration of bidder’s past SCM practices;

Certificate of Independent Bid Determination;

B-BBEE Minimum Level: 4

Points Allocation: 80 points

B-BBEE Details: QUOTATION 8/2/40-2026 / MN180-2026

Appointment of a service provider for the planning, co-ordination and

Management of the bergrivier municipality’s new year's eve festival

Fq document

Name of bidder:

Quotation amount:

B-bbee level:

Municipal area:

Please refer to and tick as micro small medium

Appropriate: smme

Fq 8/2/40-2026 (MN180-2026) bidder initial:................................

Bergrivier municipality

Quotation 8/2/40-2026 / MN180-2026: appointment of a service provider for the

Planning, co-ordination and management of the bergrivier municipality’s

New year's eve festival

QUOTATIONS are hereby requested from competent and experienced service providers for the planning,

co-ordination, and management of the Bergrivier Municipality’s New Year’s Eve festival, as set out in the

specifications.

Quotations in sealed envelopes clearly marked “Quotation 8/2/40-2026 / MN180-2026: Appointment of a

service provider for the planning, co-ordination, and management of the Bergrivier Municipality’s

New Year’s Eve festival” must be deposited in the tender box at the Municipal Offices, 13 Church Street,

Piketberg before 12:00 on Friday, 04 September 2026, when quotations will be opened in public. Bids

addressed to any municipal official in his/her personal capacity will not be considered and will

immediately be disqualified. It is the bidder’s responsibility to make sure that bids are being placed

in the tender box by courier companies. The Municipality will not be held accountable for any bids

not being placed in the tender box by courier companies.

Quotation documents that contain the minimum requirements are available on Bergrivier Municipality’s

website (www.bergmun.org.za) or a hard copy from Mr. Coellin Julius at tel. no. 022 913 6000 or e-mail

juliusc@

artist is unavailable or cannot be secured, the successful bidder may propose an alternative artist of a

similar genre, audience appeal and professional standing. Any proposed alternative must receive the

prior written approval of Bergrivier Municipality before the booking is confirmed.

2.2 Stage Infrastructure

• 10 m × 20 m three-ply stretch tent
• Custom installation over the stage
• Engineer's safety certificate
• One-day setup
• One-day dismantling

2.13 Dance Floor

• 15 m × 15 m black-and-white chequered dance floor
• Four (4) support poles
• Four (4) corner pegs
• Polypropylene support rope
• 10 m × 20 m three-ply stretch tent
• Custom installation over dance floor
• Engineer's safety certificate
• One-day setup
• One-day dismantling
• Disco lighting
• 190 m fairy lights
• One (1) silver disco ball
• Sixty (60) decorative plants (various sizes)

2.14 Bar Facilities

• Supply all labour, transport, equipment and consumables required for the event.
• Ensure all equipment is safe, operational and fit for purpose.
• Complete all setup before the event commences.
• Remove all infrastructure after the event.
• Comply with the Occupational Health and Safety Act, 1993 (Act ), and all applicable

legislation.

• Provide all required structural, electrical and safety compliance certificates.
• Ensure suitably qualified technical personnel are available throughout the event.
• Coordinate all activities with Bergrivier Municipality before, during and after the event.
• Be responsible for the protection of all hired equipment and infrastructure during the event.

procurement policy and to implement such policy within the PPPFA framework.

Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to specific goals

which may include:

(i) contracting with persons, or categories of persons, historically disadvantaged by unfair discrimination on

the basis of race, gender or disability;

(ii) implementing the programmes of the Reconstruction and Development Programme (RDP) as published

in Government Gazette 16085 dated 23 November 1994.

The RDP (1994), as basis for development in South Africa, was meant to provide a holistic, integrated, coherent

socio-economic policy that is aimed at mobilizing people and resources to work towards the upliftment of the

material and social conditions of local communities to build sustainable livelihoods for these communities.

In terms of Section 2 (1)(d)(ii), the following activities may be regarded as a contribution towards achieving the

goals of the RDP, in addition to the awarding of preference points in favour of HDIs (published in Government

Gazette No. 16085 dated 23 November 1994):

(i) The promotion of South African owned enterprises;

(ii) The promotion of export orientated production to create jobs;

(iii) The promotion of SMMEs;

(iv) The creation of new jobs or the intensification of labour absorption;

(v) The promotion of enterprises located in a specific province for work to be done or services to be

rendered in that province;

Fq 8/2/40-2026 (MN180-2026) bidder initial:................................

(vi) The promotion of enterprises located in a specific region for work to be done or services to be

rendered in that region;

(vii) The promotion of enterprises located in a specific municipal area for work to be done or services to be

rendered in that municipal area;

(viii) The promotion of enterprises located in rural areas;

(ix) The empowerment of the work force by standardizing the level of skill and knowledge of workers;

(x) The development of human resources, including by assisting in tertiary and other advanced training

programmes, in line with key indicators such as percentage of wage bill spent on education and

training and improvement of management skills; and

(xi) The upliftment of communities through, but not limited to, housing, transport, schools, infrastructure

donations, and charity organisations.

published in Government Gazette No. 16085 dated 23 November 1994;

“SMME” means small, medium and micro enterprises namely Exempted Micro Enterprises and Qualifying Small

elections

*Indicate YES or NO

6.10 I/we, the undersigned, who warrants that he/she is duly authorised to do so on behalf of the firm

certify that points claimed, based on the equity ownership, indicated in paragraph 8 of the

foregoing certificate, qualifies the firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct.

(ii) The points claimed is in accordance with the General Conditions as indicated in

paragraph 1 of this form.

(iii) If the claims are found to be incorrect, the purchaser may, in addition to any other

remedy it may have -

(a) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct; and

Fq 8/2/40-2026 (MN180-2026) bidder initial:................................

NO.

1.1 Covering letter – Invitation to bid

1.2 Pricing schedule – Fixed prices MBD 1

1.3 Declaration of Interests MBD

1.4 BBBEE 3.2

1.5 Contract form – Purchase of goods/works MBD 4

1.6 Declaration of Bidders past Supply Chain Management Practises MBD

1.7 Certificate of independent proposal determination 6.1

1.8 Certificate for Payment of Municipal Services MBD

1.9 General Contract Conditions 7.1

Mbd 8

Addendum mbd 9

Mbd 10

agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Technical Specification(s);
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2011;

• Declaration of interest;
• Declaration of bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and

rate(s) quoted cover all the goods and/or works specified in the bidding documents; that the price(s)

and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and

calculations will be at my own risk.

Quotations must be deposited in the tender box at the Municipal Offices, 13 Church Street, Piketberg before 12:00 on Friday, 04 September 2026. Bids addressed to any municipal official in his/her personal capacity will not be considered and will immediately be disqualified. It is the bidder's responsibility to ensure bids are placed in the tender box by courier companies; the Municipality will not be held accountable for bids not placed in the tender box by courier companies. Late, incomplete, faxed or emailed quotations will not be accepted. Proof of dispatch will not be regarded as proof of receipt. Council is not obliged to accept the lowest or any quotation and reserves the right to accept any quotation or part thereof. If prices offered are cost effective, Council reserves the right to procure more items to take financial advantage thereof. The successful bidder will be required to fill in and sign a written contract form (MBD7).

Bidders must be registered as a prospective supplier on National Treasury's Central Supplier Database (CSD). The Tax Compliance Status (TCS) Pin and CSD Registration Number must be submitted together with the bid. Failure to submit may result in invalidation. Bidders must submit an originally certified B-BBEE Certificate or originally certified B-BBEE Sworn Affidavit; failure to submit will not render the bid non-responsive but the bidder will score 0 points for BBBEE. Quotations must be valid and binding for 120 days after closing date. Prices must include VAT. Quotations over R30,000 must be accompanied by relevant MBD documentation. No quotations will be considered from persons in the service of the state. A business proposal and three written reference letters for similar events must accompany the quotation.

the evaluation and or adjudication of this bid? .................................... YES / NO

may be involved with the evaluation and or adjudication of this bid? YES / NO

required standard, functionality, quality and performance. Suppliers may quote any other brand or model

that meets or exceeds the stated minimum technical specifications. No preference will be given solely

R70.00 betaalbaar aan die Munisipaliteit. Alle tegniese navrae moet gerig word aan Mnr. Carlin Kayster by tel.

Kwotasies sal geëvalueer word ingevolge die Raad se Voorsieningskanaalbestuursbeleid, 80/20 puntestelsel.

Mbd6.1 – Preference points claim form in terms of the preferential procurement

REGULATIONS 2022 – PURCHASES/SERVICES "Insert 80/20 or 90/10"

This preference form must form part of all bids invited. It contains general information and serves as a claim form

for preference points as well as a summary for preference points claimed for attainment of other specified goals

policy to grant preferences within a framework prescribed by National Legislation.

The Preferential Procurement Policy Framework Act, 2000 (Act )-[PPPFA] was promulgated by the

procurement policy and to implement such policy within the PPPFA framework.

Section 2 (1) (d) (i) and (ii) of the Preferential Procurement Policy Framework Act, 2000 refers to specific goals

[email protected] during normal office hours at a quotation fee of R70.00 payable to the

compulsory to complete the Preferential Points claim form of the Preferential Procurement Regulations in

order to qualify for preference points of 80 points for price, 10 points for specific participation goals and 10

points for BBBEE. Prices must include VAT.

aforementioned will not render your bid non-responsive, but the bidder will score 0 points for BBBEE.

goals of the RDP, in addition to the awarding of preference points in favour of HDIs (published in Government