Supply, delivery, installation and connection of remote panic buttons for bergrivier municipal officials from date of appointment until 30 june 2027

Closing date and time: Wednesday, 2 September 2026 at 12:00.

Quotations must remain valid and binding for 120 days after the closing date.

Administrative (SCM) enquiries: Coellin Julius, tel. 022 913 6000 / 022 913 6121, email [email protected].

Technical enquiries: Cavin Cornelissen, tel. 022 913 6000, email [email protected].

Document collection (hard copy, fee R70): Supply Chain Management Unit, Bergrivier Municipality, 13 Kerk Street, Piketberg, 7320, during office hours.

Submission address (tender box): 13 Church Street, Piketberg. Postal address: PO Box 60, Piketberg 7320.

Submit a sealed envelope marked "Quotation 8/2/46-2026 / MN195-2026: Supply, delivery, installation and connection of remote panic buttons for Bergrivier Municipal officials from date of appointment until 30 June 2027" to the tender box at Bergrivier Municipality, 13 Church Street, Piketberg, before 12:00 on Wednesday, 2 September 2026. The tender box is accessible 24/7. Bids may also be posted to PO Box 60, Piketberg 7320. Quotations received by fax or email, or late submissions, will not be accepted. Proof of dispatch is not proof of receipt. The municipality is not liable for bids not placed in the box by courier companies. Bids addressed to any municipal official in a personal capacity will be disqualified. Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Pricing Schedule – Firm Prices): fixed prices inclusive of VAT.
• MBD 4 (Declaration of Interest): discloses any connection to persons in service of the state.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and locality points under PPPFA 2022.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 10 (Certificate for Payment of Municipal Services).
• Proof of CSD registration (MAAA number) and TCS Pin or printed tax certificate.
• Originally certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Recent municipal account of the company and of all directors/shareholders (not older than 90 days), or an affidavit if no property.
• At least three contactable references from similar contracts within the last five years.

Failure to complete any required form or submit any mandatory document may invalidate the bid.

Evaluated using the 80/20 system (for contracts valued up to R50 million).

• Price: maximum 80 points.
• Specific participation goals (locality): maximum 10 points for bidders within Bergrivier jurisdiction; 5 for West Coast district; 3 for Western Cape Province; 2 for South Africa.
• B-BBEE status level: maximum 10 points (Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5 = 2, etc.; non-compliant = 0).

Total possible points: 100. The bidder with the highest total points is awarded the contract. In the event of a tie, the bidder scoring the highest points for specific goals wins. Quotations will be evaluated according to the municipality's Supply Chain Management Policy.

Scope: Supply, delivery, installation, and connection of remote panic buttons for Bergrivier Municipality officials. Contract runs from date of appointment until 30 June 2027.

Only bidders with proven skills and experience in the supply and installation of remote panic buttons will be considered.

Technical requirements for the panic button:

• Durable Bluetooth panic button.
• Operates within 100 metres of a smartphone.
• Provides instant security anywhere in South Africa.
• Provides instant armed response within 15 minutes.
• Activates emergency response and roadside assistance.
• Includes a personal tracker device.

The municipality may procure any number of systems. Bidders must be familiar with the full specifications.

Bidders must submit at least three contactable references from similar contracts within the last five years.

Fixed prices inclusive of VAT. Pricing items: Installation, Remote, Monthly fee, Annual fee, Additional cost, Transport fee. The total is for evaluation comparison; the municipality will procure based on unit prices and may adjust the quantity.

Pricing format: Fixed prices inclusive of VAT. Quotations valid for 120 days. The pricing schedule (MBD 3.2) must be completed in full; bidders must submit a unit price for every item listed below, otherwise the bid may be disqualified.

Pricing items:

1. Installation
2. Remote
3. Monthly fee
4. Annual fee
5. Any additional cost (specify)
6. Transport fee

The total is for evaluation comparison only. The municipality reserves the right to procure any number of items or services based on the unit prices submitted, and may adjust the scope to stay within budget. No bond or guarantee is specified.

CSD registration: Mandatory. Bidders must be registered on the Central Supplier Database and provide their MAAA number.

Tax compliance: Submit a SARS Tax Compliance Status (TCS) Pin or a printed TCS certificate.

B-BBEE: An originally certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) is required to claim preference points. If not submitted, the bidder scores 0 points for B-BBEE but the bid may still be considered responsive.

Declaration of Interest (MBD 4): Must disclose if any director, shareholder, or person with a controlling interest is in the service of the state (as defined in MSCM regulations).

Not in service of the state: Bids from persons in the service of the state will not be considered.

Local content: Not explicitly stated.

Proof of locality: A recent municipal account (company and directors) or an affidavit confirming no property is required to claim locality points.

References: At least three contactable references from similar contracts within the last five years.

Under the 80/20 system, a maximum of 10 preference points is awarded for B-BBEE status level. Points are allocated per the standard table (Level 1 = 10, Level 2 = 8, etc.). A B-BBEE certificate or sworn affidavit must be submitted to claim points; otherwise, the bidder scores 0 points for B-BBEE.

The contract will be governed by the General Conditions of Contract (GCC) and any special conditions. The municipality reserves the right to accept any quotation or part thereof. The successful bidder must sign a written contract form (MBD 7). No further specific contractual terms are provided beyond the standard conditions.

Work must commence within 7 working days of receiving an official order (email is sufficient proof) and be completed within 21 working days or as agreed with the project manager. A penalty of R1,000 per day applies for delays. The municipality may reduce the scope or accept part of the bid. Only one contractor will be appointed; the contract will not be split. Pricing must be fixed and inclusive of VAT.

Bidders must be registered on the CSD (MAAA number). Submit a TCS Pin or CSD number. Provide an originally certified B-BBEE certificate or sworn affidavit. Quotations valid for 120 days. Complete the pricing schedule for all items; failure may disqualify. Submit at least three references from the last five years. Proven skills and experience are required.

The 80/20 system applies: 80 points for price, 10 points for specific participation goals (locality: 10 for Bergrivier jurisdiction, 5 for West Coast district, 3 for Western Cape Province, 2 for South Africa for contracts under R50M; adjusted points for contracts over R50M), and 10 points for B-BBEE. The contract is awarded to the bidder with the highest total points. In a tie, the bidder with the highest points for specific goals wins.