Provision of digital media for 36 months

Closing date and time: 16 September 2026 at 12h00. No compulsory briefing or site visit is mentioned in the document. Tender offer validity period: 90 days from closing date.

SCM enquiries: Mr T.E. Khoza, email [email protected], telephone 035 874 5100, fax 035 874 5174. Technical enquiries: Ms NG Gumede, email [email protected], telephone 035 874 5100, fax 035 874 5174. Submission address: Ulundi Municipality SCMU, Corner of Princess Magogo and King Zwelithini Street, Ulundi, 3838. Bid documents available at www.ulundi.gov.za and www.etender.gov.za.

Submission method: sealed envelope deposited in the tender box at Ulundi Municipality SCMU, Corner of Princess Magogo and King Zwelithini Street, Ulundi, 3838. Closing date: 16 September 2026 at 12h00. The bid number and closing date must be written on the back of the envelope. The tender box is open 07h30–16h30 Monday to Thursday and 07h30–15h15 Friday. No telephonic, telegraphic, telex, facsimile or e-mailed offers will be accepted. All bids must be submitted on the official forms provided (not retyped). Each tender offer must be submitted as an original plus 0 copies. The tender offer validity period is 90 days. Returnable forms and documents (all must be completed, signed and submitted): MBD 1 (Invitation to Bid); Certificate of Authority for Signatory with supporting resolution; Compulsory Enterprise Questionnaire; Record of Addenda to Bid Documents; Declaration that Information on CSD is Correct and Up to Date; CSD Registration; Schedule of Previous Similar Works with valid signed reference letters on client letterhead; Bidder's Financial Standing (certified bank rating or bank details); MBD 4 (Declaration of Interest); MBD 5 (Declaration for Procurement above R10 million); MBD 6.1 (Preference Points Claim Form); MBD 8 (Declaration of Bidder's Past SCM Practices); MBD 9 (Certificate of Independent Bid Determination); Pricing Schedule; Form of Offer. Supporting documents: CSD summary report; valid tax clearance certificate or SARS TCS PIN; certified copy of most recent municipal account (not in arrears >90 days) or lease agreement with landlord letter (not older than 3 months) or sworn affidavit for rural areas; certified ID copies of all active directors; CIPC registration documents; company profile; appointment letters and reference letters for relevant experience; audited financial statements for the past three financial years (required for any offer above R10 million inclusive of VAT). Disqualification risks: any returnable form left unsigned or omitted; late submission; failure to provide valid reference letters for functionality scoring; incorrect or outdated CSD information; misleading information discovered during screening.

Two-stage evaluation process. Stage 1: Functionality (minimum threshold 70 out of 100 points). Bids scoring below 70 points are disqualified. Functionality criteria: (1) Experience of similar services – 50 points: ≥5 years = 50 points; 3–<5 years = 30 points; 1–<3 years = 10 points; 0 years = 0 points. Proof: appointment letters. (2) Tertiary qualification in digital – 50 points: Degree = 50 points; Diploma = 40 points; Certificate = 30 points; No qualification = 0 points. Proof: certified copy of qualification. Stage 2: Price and Specific Goals (80/20 preference point system). Price = 80 points (lowest acceptable tender used). Specific Goals = 20 points allocated as: Black ownership ≥51% = 5 points; Women ownership ≥30% = 5 points; Youth ownership ≥51% = 5 points; Disability ownership (as per Employment Equity Act) = 2 points (certificate required); Locality: Ulundi = 3 points; Zululand District = 2 points; KwaZulu-Natal = 1 point; Other provinces = 0 points. Failure to submit proof for specific goals means points are not claimed. The municipality may require substantiation of any claim at any time.

Provision of digital media services for a period of 36 months. The scope of work is not detailed in the extracted text beyond the general description. Bidders must demonstrate experience in similar services and hold a tertiary qualification in digital media (degree, diploma or certificate). The contract will be governed by the General Conditions of Contract (GCC) 2015 and any special conditions of contract. The tender documents are in English and the contract will be interpreted in English. The employer is Ulundi Municipality.

Experience and qualifications are evaluated under functionality: (1) Experience of similar services – minimum 5 years for maximum points (50), with appointment letters as proof. (2) Tertiary qualification in digital media – degree (50 points), diploma (40 points), certificate (30 points), with certified copy of qualification as proof. Company relevant experience must be demonstrated through appointment letters and reference letters. Financial capacity must be shown via a certified bank rating or bank details. Audited financial statements for the past three years are required for offers above R10 million inclusive of VAT.

Pricing must be submitted on the official Pricing Break-Down Schedule (page 37) and Pricing Schedule (page 38). The pricing format is not specified in detail in the extracted text. Bidders must provide a total bid price in Rand. The 80/20 preference point system applies: 80 points for price, 20 points for specific goals. The lowest acceptable tender will be used to determine the price points. No further details on rates, bill of quantities, or payment schedules are provided in the extracted text.

Pricing must be submitted on the official Pricing Break-Down Schedule (page 37) and Pricing Schedule (page 38). Bidders must provide a certified bank rating from their banker confirming ability to complete the contract at the bid amount within the specified time. If unable to provide a bank rating, the bidder must state reasons and provide full bank details (account holder name, bank name, branch name, account number, account type, branch code, telephone, fax, contact person at bank). Audited financial statements for the past three financial years are required for any offer above R10 million inclusive of VAT. The tender is subject to the 80/20 preference point system (price 80 points, specific goals 20 points). No bond, guarantee or insurance requirements are stated in the extracted text.

Mandatory compliance requirements: Central Supplier Database (CSD) registration (CSD summary report and CSD number required); valid tax clearance certificate or SARS TCS PIN (each party in a consortium/joint venture must submit separate TCS/PIN/CSD number); certified copy of most recent municipal account showing rates not in arrears for more than 90 days (or lease agreement with landlord letter not older than 3 months, or sworn affidavit for rural areas); certified ID copies of all active directors; CIPC registration documents; relevant business certificates. Returnable declarations: MBD 4 (Declaration of Interest – no bids from persons in the service of the state); MBD 5 (Declaration for Procurement above R10 million – includes questions on audited financial statements, municipal service commitments, past state contracts, and sourcing from outside South Africa); MBD 6.1 (Preference Points Claim Form for specific goals); MBD 8 (Declaration of Bidder's Past SCM Practices – covers National Treasury database, Register of Tender Defaulters, fraud/corruption convictions, municipal arrears, contract terminations); MBD 9 (Certificate of Independent Bid Determination – no collusion). Certificate of Authority for Signatory with appropriate resolution (company: board resolution signed by chairperson; close corporation: members' resolution; joint venture/consortium: resolution/agreement signed by authorised representatives with power of attorney). Compulsory Enterprise Questionnaire confirming no appearance on Register of Tender Defaulters, no fraud/corruption convictions in past five years, no conflict of interest. Declaration that CSD information is correct and up to date. Record of Addenda to Bid Documents. Schedule of Previous Similar Works with valid signed reference letters on client letterhead. Form of Offer and Acceptance (MBD 7 to be signed by successful bidder).

Contract terms: The successful bidder will be required to fill in and sign a written contract form (MBD 7). The contract is subject to the General Conditions of Contract (GCC) 2015 and any special conditions of contract. The tender documents have been drafted in English and the contract will be interpreted and construed in English. The employer is Ulundi Municipality. The employer will not compensate the tenderer for any costs incurred in attending interviews or making submissions. The tender offer validity period is 90 days. The Standard Conditions of Tender apply, with the Tender Data taking precedence in case of ambiguity. The contract duration is 36 months as per the bid description.

Only service providers registered with the Central Supplier Database (CSD) will be considered. Bidders must complete and sign all returnable forms and submit all mandatory supporting documents. Bidders must sign where necessary and initial each page of the bid documents. The tender is valid for 90 days. Late tenders will not be accepted. The municipality reserves the right not to make an award. Failure to comply with conditions will invalidate the offer. Successful bidder will be subjected to a screening process; misleading information leads to immediate disqualification.

The evaluation uses an 80/20 preferential procurement point system (PPPFA 2000 Act and SCM Regulation 2022). Two-stage process: Stage 1 – Functionality (minimum 70/100 points). Criteria: Experience of similar services (50 points) and Tertiary qualification in digital (50 points). Stage 2 – Price (80 points) and Specific Goals (20 points). Specific goals: Black ownership ≥51% (5), Women ownership ≥30% (5), Youth ownership ≥51% (5), Disability ownership (2), Locality: Ulundi (3), Zululand District (2), KwaZulu-Natal (1), Other (0). Proof required for all claims. Municipality may require substantiation at any time.