Supply, delivery and offloading of distribution terminal steel poles to city of tshwane stores (Q04-01-2026-27)

Closing date: 20 August 2026 at 10:00 (online submission).

Briefing session: not applicable (marked N/A in the tender).

Validity period: bids remain valid for 90 days after closing.

Technical enquiries: Suzan Mphahlele – (012) 358 1768, [email protected].

Supply Chain Management enquiries: Josia Masenya – (012) 358 0658, [email protected].

Physical address for reference: Tshwane House, 320 Madiba Street, Pretoria, 0001 (do not submit here – use online portal).

Returnable forms (all compulsory unless stated):

• MBD 1 (Invitation to Bid): signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses any state employment or connection; failure to declare interest in related companies (question 3.14) disqualifies.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points under the 80/20 system.
• MBD 8 (Declaration of Past SCM Practices): declares no past abuse, fraud, or restricted-supplier listing.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• MBD 7.2 (Contract Form – Rendering of Services): signed by successful bidder.
• Company registration certificate, tax clearance certificate or unique tax PIN, B-BBEE certificate (or sworn affidavit for EME/QSE), rates and taxes statement, and CSD summary report.

Submission channel: online via the City of Tshwane e-tender portal only – do not deposit in the tender box. Late submissions are not considered.

Form completion: documents must be completed in black ink, not re-typed or scanned. Corrections must be crossed out and initialled; correction fluid (Tippex) is prohibited – any use on the pricing schedule repudiates the quotation.

Authority to sign: if the signatory is not a director/member/owner/shareholder, an official letter of delegation must accompany the bid.

Joint ventures: JV agreement signed by all parties required; each JV party must submit all individual documents.

Three-stage evaluation:

• Stage 1: Administrative compliance – all returnable documentation present and correctly completed.
• Stage 2: Mandatory requirements – certified type test reports/certificates per SANS 10225 with ECSA registered engineer signature, and fully completed Technical Schedules A & B.
• Stage 3: Preference point system – 80/20 system under PPPFA Regulations 2022: 80 points for price, 20 points for specific goals.

Specific goal points: B-BBEE level (Level 1 = 8 points down to Level 8 = 1 point, non-compliant = 0), EME/QSE = 2 points, women-owned 51% = 2 points, disability-owned 51% = 2 points, youth-owned 51% = 2 points, local economic participation (City of Tshwane = 4, Gauteng = 2, National = 1).

Non-compliance with specific goals does not disqualify but scores zero for those goals. False claims lead to disqualification and possible restriction up to 10 years.

Only bids that pass administrative and mandatory stages proceed to preference scoring.

Scope: supply, delivery and offloading of one (1) distribution terminal steel pole, 11m, to the City of Tshwane municipal store (drop-off point S055).

Material: grade S355W steel, designed for lighting masts with steel tubes for non-pressure purposes; resistant to water, fire and decay due to preservative treatment.

Samples: the City requires samples of the item before delivery.

Mandatory technical requirements:

• Certified type test reports/certificates from an accredited testing institution, tested per SANS 10225.
• Drawings of the pole offered, design signed by an ECSA registered engineer.
• Technical Schedules A and B must be completed in full in black ink and signed; bidders must not refer to brochures.
• Minimum mass 150 kg, minimum expected service life 50 years.

Compliance standards: SANS 10225 (design and manufacture), SANS 657-1 (steel tubes), SANS 10044 (welding), SANS 121 (galvanising).

No prior experience requirements are stated beyond standard administrative compliance.

Key personnel requirements: the design of the pole must be signed by an ECSA registered engineer, but no specific personnel qualifications are listed for the bidder.

Mandatory quality requirements: certified type test reports/certificates from an accredited testing institution, tested per SANS 10225.

Design of the pole must be approved and certified by a registered professional structural engineer (ECSA registered) and submitted with the tender.

Materials, welding, and galvanising must comply with SANS 657-1, SANS 10044, and SANS 121 respectively.

Technical Schedules A and B must be completed in full; Schedule B states guarantees and technical particulars of the equipment offered.

Pricing schedule: single line item (Distribution terminal pole 11m, quantity 1) with unit price excluding VAT, 15% VAT, and total including VAT.

All items must be quoted; incomplete schedules are disqualified.

Corrections must be initialled; Tippex or correction fluid on the schedule disqualifies.

City reserves right to adjust quantities subject to budget.

Market analysis clause: City may test price viability; non-confirmation leads to disqualification.

Price negotiation with highest, then second, then third scoring bidder may follow.

Pricing schedule: single item – Distribution terminal pole (Steel) 11m, quantity 1. Prices exclusive of VAT, plus 15% VAT, total including VAT.

All items must be quoted; incomplete pricing schedule leads to disqualification.

Corrections on pricing schedule must be signed/initialled; any use of correction fluid disqualifies.

The City reserves the right to increase or decrease quantities subject to budget availability.

Market analysis: the City may conduct a market analysis; if the offered price is deemed non-viable, the bidder may be asked to confirm they can deliver at that price. Refusal leads to disqualification; acceptance leads to a tight contract with performance monitoring.

Price negotiation: the City may negotiate a market-related price with the highest-scoring bidder, then second, then third; if no agreement, the City may cancel the quotation.

Validity period: 90 days after closing.

CSD registration: bidders must be registered on the Central Supplier Database and provide a valid CSD number or summary report.

Tax compliance: valid tax compliance status PIN or CSD number; foreign suppliers must complete the pre-award questionnaire (Part B:3 of MBD 1).

Municipal accounts: municipal account statement (or lease/councillor letter) not older than 3 months for the bidding company and all owners/members/directors/major shareholders; no arrears exceeding 90 days.

B-BBEE: valid B-BBEE certificate, or sworn affidavit for EME/QSE, or CIPC B-BBEE certificate; claims presented in MBD 6.1.

Local content: not explicitly stated beyond standard PPPFA; no SBD 6.2 mentioned.

State employment: no persons in service of the state may bid; MBD 4 declares interest.

Restricted suppliers: bidders or directors must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters (MBD 8).

Financial statements: audited financial statements for the most recent three years (or from date of establishment if shorter), or proof that the bidder is not required by law to prepare audited statements.

Joint ventures: JV agreement signed by all parties; all compliance documents required for each JV member.

Contract form MBD 7.2 (rendering of services) is to be signed by the successful bidder; it incorporates the bid documents, pricing schedule, technical specifications, B-BBEE claims, declarations, and special conditions.

General Conditions of Contract (GCC) apply.

The successful bidder must continue with the same joint venture (if applicable) for the contract duration unless the City approves a change.

Failure to perform may lead to performance warnings and listing on the restricted suppliers database.

The City does not bind itself to accept the lowest or any other bid in whole or in part.

Three stages: administrative compliance, mandatory requirements (technical type tests and schedules), and preference point system.

Preference points: 80 for price, 20 for specific goals as detailed in MBD 6.1.

Non-compliance with specific goals does not disqualify but yields zero for those goals.

Market analysis and price viability checks may be applied after evaluation.