Stakeholder engagement catering services at kimberley airport

Closing date: 23 October 2026 at 16h00

• Clarification deadline: 20 October 2026 at 16h00
• Compulsory briefing: none (N/A)
• Site inspection: none (N/A)

Enquiries

• Contact: Sandra Sebokolodi
• Role: Buyer
• Telephone: 011 723 2636
• Email: [email protected]

Submission

• Submission email: [email protected]
• Note: Do not CC any ACSA employee when returning the document.

Submission method: email only, to [email protected]. Do not CC any ACSA employee when returning the document.

• Closing time: 23 October 2026 at 16h00. Late bids are not accepted.
• Split the submission into at least four attachments of no more than 4 MB each; do not send as one large attachment.
• Use only the official forms provided; do not re-type them. Each page of the bid documents must be signed or stamped by the bidder.
• The bid document must not be altered in any way; any change to its content leads to disqualification.
• Returnable forms (all must be completed, signed and submitted):
• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule): priced offer.
• SBD 4 (Bidder's Disclosure Form): discloses whether any director or shareholder is employed by the state; also covers independent bidding.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE and other preference points.
• Declaration of Interest and Politically Exposed Persons Form: declares any relationship with ACSA employees or PEP/DPIP status.
• Confidentiality and Non-Disclosure Agreement: signed commitment to protect ACSA confidential information.
• B-BBEE certificate and scorecard, or QSE/EME affidavit.
• Verifiable medical certificate as proof of disability (only if claiming disability preference points).
• Tax PIN number (or CSD number if no TCS PIN).
• Certificate of Incorporation showing ownership split.
• Central Supplier Database (CSD) report.
• VAT questionnaire.
• ACSA Terms and Conditions.
• Proof of authority to sign (e.g. company resolution) must be submitted.
• Bidders may not contact any ACSA employee about this bid other than the named contact.
• No bidder or consortium/joint venture member may have an interest in any other participating bidder.

Preference point system: 80/20 (for requirements up to R50 million, all taxes included).

• Price: 80 points.
• Specific goals / preference: 20 points.
• Specific goal points (80/20 system):
• B-BBEE Status Level 1: 5
• B-BBEE Status Level 2: 4.5
• B-BBEE Status Level 3: 4
• B-BBEE Status Level 4: 3
• B-BBEE Status Level 5: 2
• B-BBEE Status Level 6: 0.5
• B-BBEE Status Level 7: 0.3
• B-BBEE Status Level 8: 0.1
• Black youth majority-owned entities: 5
• Black women majority-owned entities: 5
• Company majority owned by people with disabilities: 5
• Non-compliant contributor: 0
• Failure to submit proof for claimed specific goals means those points are not awarded.
• ACSA may require substantiation of any preference claim before or after adjudication.
• Bidders must submit all mandatory returnable documents or be disqualified.
• ACSA may award the whole or part of the bid, split the award, negotiate with shortlisted bidders, or cancel the bid.

Catering for stakeholder engagement events at Kimberly Airport.

• Events covered: CEO's Road show, RGM's Road show, and MANCO sessions Q1–Q4.
• For each road show (CEO and RGM):
• Décor: draping, red carpet, clear Tiffany chairs with cushions (quantity not stated)
• Panel chairs (couches): 5 each
• Coffee tables: 3 each
• Welcome drinks (set table): 65 each
• Lunch: 65 each – starch, gravy, two vegetables, two types of meat, and green salad
• Breakfast: 20 each – fruit & cheese platter, muesli & yoghurt, healthy wraps, muffins
• Soft drinks (330 ml, served with lunch): 65 each
• Water: 100 each
• Coffee station (coffee, tea, cappuccinos): quantity not stated
• PA/sound system, microphones, Perspex podium and presentation screen: quantity not stated
• For each MANCO session (Q1–Q4):
• Lunch: 12 per person – starch, vegetables and two types of meat
• Soft drinks (330 ml, served with lunch): 12 each
• Cater for vegetarian and Halaal options.
• Times for lunch and coffee station to be confirmed (TBC).

Pricing schedule (SBD 3.3) must be completed with unit prices and quantities as listed.

• Total amount must be shown excluding VAT, VAT amount, and total including VAT.
• Prices must remain firm and valid for 120 business/working days from bid closing.
• No bid security, bonds, guarantees, retention, or payment terms are stated in the document.

Tax compliance:

• Submit a SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if registered on the Central Supplier Database.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate / PIN / CSD number.
• ACSA may not award to a bidder whose tax affairs are not in order with SARS.

CSD registration:

• Provide a Central Supplier Database (CSD) report.

B-bbee:

• Submit a valid B-BBEE certificate and scorecard, or a QSE/EME affidavit.
• Preference points are awarded per the 80/20 system as listed in evaluation criteria.

Security vetting:

• ACSA is a National Key Point; bidders may be subject to security vetting. ACSA will not contract with a bidder that does not comply with security vetting.

Foreign suppliers:

• Complete the foreign supplier questionnaire and enclose proof of accredited representative in South Africa if applicable.

Other:

• Certificate of Incorporation showing ownership split.
• VAT questionnaire.
• Declaration of Interest and Politically Exposed Persons form.
• SBD 4 (Bidder's Disclosure Form).
• SBD 6.1 (Preference Points Claim Form).
• Confidentiality and Non-Disclosure Agreement.

80/20 preference point system applies. Price: 80 points; specific goals: 20 points. Specific goal points as listed in the B-BBEE section. Failure to submit proof for claimed specific goals means those points are not awarded.