Develop detailed precinct plan (N14/Bestwood corridor) – gamagara local municipality tender in northern cape

Closing date: 06 November 2026 at 11:00

Validity period: 90 days from the closing date.

Technical enquiries:

• Contact: Mr Gerhardus de Bruin

• Email: [email protected]

• Telephone: (053) 832 5084

• Contact: Ms Sandy Mufamadi

• Email: [email protected]

• Telephone: (053) 832 5084

Bid related enquiries:

• Contact: Ms Tshegofatso Chubane
• Role: Senior Supply Chain Management, Directorate: Finance & Supply Chain Management
• Email: [email protected]
• Telephone: (053) 830 4000/4030

Submission address:

6th floor reception area, Department of Land Reform and Rural Development, Corner Knight & Stead Street, 6th Floor Court Building, Kimberley 8301

Postal address: Private Bag X5007, Kimberley, 8300

Submission method: sealed envelope deposited in the bid box.

Address: 6th floor reception area, Department of Land Reform and Rural Development, Corner Knight & Stead Street, 6th Floor Court Building, Kimberley 8301.

Quotations may also be posted to Private Bag X5007, Kimberley, 8300.

Each quotation must be in a separate sealed envelope marked with the bidder's name and address, and the closing date and time.

Quotations must be addressed to the Director: Finance and Supply Chain Management, Provincial Shared Service Centre.

Late quotations will not be accepted for consideration.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder particulars and signed offer cover page.
• SBD 3.3 (Pricing Schedule – Professional Services): priced per deliverable stage.
• SBD 4 (Bidder's Disclosure): declares any state employment or connection to the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• GCC and Specification: acknowledged as part of the bid.
• SBD 7 (Contract Form): to be completed and signed by the successful bidder.
• SBD 2 (Tax Clearance Certificate): original and valid tax clearance must be submitted.
• B-BBEE status level verification certificate (SBD 6.1) if claiming preference points.

Disqualification risks:

• Quotation not submitted on official forms (forms must not be re-typed).
• Missing or incomplete returnable forms.
• Quotation delivered to the wrong address or after closing time.

Preference point system: 80/20 (applicable to requirements up to R50 million).

Points allocation: Price 80 points; Specific Goals 20 points; total 100 points.

Bidders claiming specific goals must submit proof (e.g., certified ID, company registration, doctor's letter for disability).

Failure to submit proof means no points are awarded for specific goals.

The bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

Scope: Development of a detailed precinct plan (N14 / Bestwood Corridor Precinct Plan) for Gamagara Local Municipality.

Contract period: 16 months.

Deliverables and time frames:

• Phase 1 (Inception Phase, 1 month): Inception Report, precinct delineation, project plan.
• Phase 2 (Policy context and Vision directives and GIS Data, 2 months): draft Story Map, notice of intent.
• Phase 3 (Context, Role and Issues, 3 months): Status Quo Report, GIS data, draft Story Map.
• Phase 4 (Draft Precinct Plan for review, 4 months): draft precinct plan, GIS data, draft Story Map, final vision, spatial proposals and strategies, publication of notice.
• Phase 5 (Implementation Framework, 3 months): implementation matrix, composite implementation plan, prioritisation matrix, GIS data, draft Story Map.
• Phase 6 (Final Precinct Plan and Implementation Plan, 3 months): final report, executive summary, composite map and visualisations, implementation plan and matrix, consultation report, PSC approval to be submitted to Council for final consideration, final GIS data, draft Story Map.

The project is delivered in six phases with defined deliverables and time frames:

• Phase 1: Inception Report, precinct delineation, project plan (1 month).
• Phase 2: Policy context, vision directives, GIS data, draft Story Map, notice of intent (2 months).
• Phase 3: Status Quo Report, GIS data, draft Story Map (3 months).
• Phase 4: Draft Precinct Plan, GIS data, draft Story Map, final vision, spatial proposals and strategies, publication of notice (4 months).
• Phase 5: Implementation matrix, composite implementation plan, prioritisation matrix, GIS data, draft Story Map (3 months).
• Phase 6: Final report, executive summary, composite map and visualisations, implementation plan and matrix, consultation report, PSC approval to be submitted to Council for final consideration, final GIS data, draft Story Map (3 months).

Goods and services must conform to standards in the bidding documents and specifications.

The supplier must permit inspection of records and premises by the purchaser or its representatives.

Non-conforming supplies or services may be rejected; costs of inspection for non-compliance are borne by the supplier.

Pricing must be submitted on SBD 3.3 (Pricing Schedule – Professional Services).

Rates must reflect the total cost to the department for completion of each stage, including project expenses.

Total offer price inclusive of VAT.

Payment at completion of each deliverable.

Deliverables and time frames: Phase 1 (1 month), Phase 2 (2 months), Phase 3 (3 months), Phase 4 (4 months), Phase 5 (3 months), Phase 6 (3 months).

Subtotal cost excl. VAT, 15% VAT, and total cost inclusive of VAT must be shown.

Bidders must state whether rates are firm for the full period; if not, provide the basis for adjustments (e.g., CPI).

Retention amount to be indicated.

Pricing format: SBD 3.3 (Pricing Schedule – Professional Services).

Bidders must indicate rates based on the total cost to the department for completion of each stage, including project expenses.

Total offer price must be inclusive of VAT.

Payment: at completion of each deliverable.

Subtotal cost (excl. VAT), 15% VAT, and total cost inclusive of VAT must be shown.

Rates must be firm for the full contract period; if not, the basis for adjustments (e.g., CPI) must be provided.

Offer valid for 90 days from the closing date.

Retention amount to be indicated in the pricing schedule.

Tax clearance: an original and valid tax clearance certificate (SBD 2) from SARS must be submitted.

B-BBEE: a B-BBEE status level verification certificate (SBD 6.1) is required to claim preference points, issued by an accounting officer as contemplated in the Close Corporation Act, a SANAS-accredited verification agency, or a registered auditor.

CSD: a CSD report is required to substantiate the bidder's registration status.

Sole agents or sole suppliers must indicate market price after discount to other clients, or percentage net profit before tax.

Bidders on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

General Conditions of Contract (GCC) apply and may not be amended.

Special Conditions of Contract (SCC), if any, supplement the GCC; in conflict, SCC prevails.

Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the amount specified in the SCC, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Payment: within 30 days after submission of a valid invoice, in Rand.

Prices: firm for the contract period unless otherwise specified.

Contract amendments: only by written amendment signed by both parties.

Assignment: not allowed without prior written consent.

Subcontracts: must be notified in writing.

Delays: penalties may be deducted at the prime interest rate per day of delay; termination for default possible.

Termination for default: may result in restriction from doing business with the public sector for up to 10 years.

Force majeure: relieves liability for delay if notified promptly.

Disputes: amicable resolution, then mediation, then South African courts.

Taxes: no contract with a bidder whose tax matters are not in order; tax clearance certificate required.

Restrictive practices: collusive bidding is prohibited and may lead to bid invalidation, contract termination, restriction, and referral to the Competition Commission.

Quotations must be submitted in a separate sealed envelope with the bidder's name and address, and closing date and time.

Quotations must be addressed to the Director: Finance and Supply Chain Management, Provincial Shared Service Centre, and deposited in the bid box on the 6th floor reception area, Corner Knight & Stead Street, 6th Floor Court Building, Kimberley 8301.

Failure to comply will disqualify the proposal.

Preference point system: 80/20 (requirements up to R50 million).

Points: Price 80, Specific Goals 20, total 100.

Bidders claiming specific goals must submit proof (e.g., certified ID, company registration, doctor's letter for disability).

Failure to submit proof means no points for specific goals.