Development of a detailed precinct plan for the postmasburg cbd-hoof street-sibilo node precinct, tsantsabane local municipality (16-Month contract)

Closing date: 06 November 2026

Closing time: 11:00

Validity period: 90 days from closing date.

Technical enquiries:

• Contact: Mr Janco du Plessis

• Telephone: (053) 832 5084

• Email: [email protected]

• Contact: Ms Sandy Mufamadi

• Telephone: (053) 832 5084

• Email: [email protected]

Bid-related enquiries:

• Contact: Ms Tshegofatso Chubane
• Telephone: (053) 830 4000/30
• Email: [email protected]

Submission address:

Director: Finance and Supply Chain Management

Provincial Shared Service Centre

Department of Land Reform and Rural Development

Private Bag X5007, Kimberley, 8300

Bid box location:

6th floor reception area, Court Building

Corner Knight & Stead Street, Kimberley, 8301

Submission method: sealed envelope deposited in the bid box or posted.

• Address: Director: Finance and Supply Chain Management, Provincial Shared Service Centre, Department of Land Reform and Rural Development, Private Bag X5007, Kimberley, 8300.
• Bid box location: 6th floor reception area, Court Building, Corner Knight & Stead Street, Kimberley, 8301.
• Each quotation document must be in a separate sealed envelope marked with the bidder's name and address, and the closing date and time.
• Quotations must reach the correct address by the closing date and time; late or misdirected submissions are disqualified.
• The bid box is open 24 hours a day, 7 days a week.
• Quotations must be submitted on the official forms and must not be re-typed.

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule for professional services): firm pricing for the services.
• SBD 4 (Bidder's Disclosure): declares any relationship with state employees or the procuring institution; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals; proof must accompany the claim.
• SBD 2 (Tax Clearance Certificate): original and valid tax clearance must be submitted.
• SBD 7 (Contract Form): to be completed and signed by the successful bidder.
• GCC (General Conditions of Contract): forms part of the bid and may not be amended.
• Specification: the scope of services as attached.

Disqualification risks:

• Late or misdirected submissions.
• Missing or unsigned returnable forms.
• Failure to submit proof for claimed preference points.
• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

• Price points: calculated using the 80/20 formula; the lowest acceptable tender scores maximum points.
• Specific goals (20 points total):
• Bidder had no franchise in national elections before the 1983 and 1993 Constitutions: 10 points.
• Bidder is female: 5 points.
• Bidder has a disability: 2 points.
• Bidder is youth: 3 points.

Proof required for each specific goal claim:

• Ownership equity claims (no franchise, female, youth): certified copy of ID and company registration document or CSD report showing percentage ownership.
• Disability: doctor's letter confirming the disability.
• Failure to submit proof with the bid means preference points for that goal are not claimed.
• The department may require substantiation of any preference claim before or after adjudication.
• No contract will be awarded to a bidder whose tax matters are not in order.

Scope: Development of a detailed precinct plan for the Postmasburg CBD-Hoof Street-Sibilo Node Precinct.

• Client: Tsantsabane Local Municipality.
• Location: Postmasburg, Northern Cape Province.
• Contract period: 16 months.
• The service provider or consortium must be suitably qualified for the work.
• The successful bidder will be required to sign a written contract form (SBD 7).

The supplier must permit inspection of records and premises by the purchaser or its representatives. Goods/services must conform to standards in the specifications. Pre-bidding testing is at the bidder's cost.

Pricing: firm pricing on SBD 3.3 (Pricing Schedule for professional services).

• Sole agents or sole suppliers must indicate their market price after discount to other clients, or their percentage net profit before tax, to allow assessment of fairness.
• Performance security: required within 30 days of contract award, amount as specified in the Special Conditions of Contract (SCC).
• Payment: within 30 days of submission of a valid invoice, in Rand.
• Prices may not vary from the quoted bid unless authorised in the SCC.

Tax compliance:

• Original and valid tax clearance certificate (SBD 2) must be submitted; no contract with a bidder whose tax matters are not in order.

B-bbee:

• B-BBEE status level verification certificate (SBD 6.1) required to claim preference points.
• Certificate must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer as contemplated in the Close Corporation Act.
• Bidders claiming specific-goal points must provide the required proof (see evaluation criteria).

General:

• Bidders must be registered on the CSD (Central Supplier Database) – CSD report required for ownership equity claims.
• Bidders who are accredited representatives in South Africa for the goods/services offered must enclose proof.
• Persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

The GCC forms part of the bid and may not be amended; SCCs supplement and prevail on conflict. Key terms: performance security within 30 days of award; payment within 30 days of invoice; penalties for delay; termination for default; force majeure; dispute resolution via mediation and courts; governing law is South African law; tax clearance required before award; prohibition of restrictive practices.

Quotations must be in a separate sealed envelope marked with bidder's name, address, closing date and time. Deliver to the bid box at the 6th floor reception, Court Building, Corner Knight & Stead Street, Kimberley 8301, addressed to the Director: Finance and Supply Chain Management, Provincial Shared Service Centre. Late or misdirected submissions are disqualified.

The 80/20 preference point system applies: 80 points for price, 20 points for specific goals. Specific goals and points: (I) no franchise before 1983/1993 Constitutions – 10 points; (II) female – 5 points; (III) disability – 2 points; (IV) youth – 3 points. Proof required for each claim.