Dust, noise & water quality monitoring services at clanwilliam dam – dws construction south tender

Bidding procedure enquiries:

• Contact: F. Groenewald
• Email: [email protected]
• Contact: R. de Wee
• Email: [email protected]

Technical enquiries:

• Contact: Lucky Mahasha
• Email: [email protected]

Submission address:

Bid Box: Entrance of Training Centre

Department of Water and Sanitation

Construction South

Clanwilliam Dam Site: Old N7 Route

Coordinates: 32°11'47.99''S and 18°52'34.96''E

Submission method: sealed envelope deposited in the bid box or delivered to the Supply Chain Management Office.

• Envelope must be endorsed: ORIGINAL BID FOR BID: WTE-0589 CS: RENDERING SERVICE FOR DUST, NOISE AND WATER QUALITY MONITORING AT CLANWILLIAM DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH.
• Bidder's name must be clearly shown on the envelope.
• Bids must be submitted on official forms provided, not re-typed.
• The original bid, covering letter, and supporting documents must be sealed together.
• Bid documents must not be separated or pages detached.
• All spaces in bid forms and annexures must be completed in full.
• Section 4 and the Pricing Schedule must be fully completed and priced; failure invalidates the bid.
• Bids must be signed by an authorised person; proof of authority (e.g., board resolution) must be submitted.
• Joint ventures must submit the original or notarially certified copy of the joint venture agreement and authorisation certificates from each participant.
• Late bids will not be accepted for consideration.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any state employment or connections; false declaration disqualifies.
• SBD 3.1 (Pricing Schedule): fully priced.
• SBD 6.1 (Preference Points Claim): claims specific goals points.
• CSD report: proof of Central Supplier Database registration.
• SARS Tax Clearance letter and PIN.
• CIPC/CIPRO certificate: proof of active company registration.
• B-BBEE Status Level Verification Certificate (original or certified copy).
• Letter of Good Standing with the Compensation Commissioner.
• Letter of appointment of authorised signatory with proof of authority.
• Certificate of Lead Occupational Hygiene Technologist registered with SAIOH or similar.
• Company Approved Inspection Authority (AIA) Certificate from the Department of Labour in Occupational Hygiene.

Disqualification risks:

• Omission or non-signature of any mandatory returnable form.
• Failure to complete and price the Pricing Schedule.
• Late submission.
• Bids from persons in the service of the state, or companies with directors who are state employees.

Evaluation is conducted in four phases:

• Phase 1: Mandatory Requirements – SBD 4 must be complete and signed; failure disqualifies.
• Phase 2: Administrative Compliance – CSD registration, SARS tax compliance, CIPC registration, B-BBEE certificate, Compensation Commissioner Good Standing, authorised signatory, SBD 1, SBD 3.1, SBD 6.1, Lead Occupational Hygiene Technologist certificate, AIA certificate.
• Phase 3: Technical Evaluation and Specification Compliance – bid compared against technical specifications in Section PS 9; failure to comply renders bid non-responsive.
• Phase 4: Preference Points System – 80/20 system: maximum 80 points for price, 20 points for specific goals.

Specific goals allocation (total 20 points):

• Ownership by women: up to 5 points
• Ownership by people with disabilities: up to 5 points
• Ownership by youth (35 and below): up to 5 points
• Location of enterprise in Western Cape Province: up to 2 points
• B-BBEE status level 1 or 2 contributor that is a QSE or EME: up to 3 points

Points for ownership goals are calculated pro-rata based on percentage shareholding (formula: NO = 5 x PS / 100 for 80/20 system).

Proof required for specific goals:

• Ownership by women, people with disabilities, youth: Completed Percentage Ownership Affidavit (Annexure 1).
• Location of enterprise: Completed Location of Enterprise Affidavit (Annexure 2) and proof of ownership or valid rental agreement.
• B-BBEE level 1 or 2 QSE/EME: SANAS-accredited B-BBEE certificate or sworn affidavit if permitted.

Failure to submit proof for claimed specific goals means those points are not allocated.

The department requires a service for dust, noise, and water quality monitoring at Clanwilliam Dam in the Western Cape for DWS Construction South.

Technical requirements are detailed in Section PS 9 of the bid document. Bidders must indicate compliance with all technical specifications in that section.

Key personnel requirement:

• A Lead Occupational Hygiene Technologist must be assigned to the contract, with proof of registration with SAIOH or similar body.

Company requirement:

• The bidder must hold a valid Approved Inspection Authority (AIA) Certificate from the Department of Labour in Occupational Hygiene.

Technical evaluation compares the bid against the technical specifications in Section PS 9. Bidders must indicate compliance with all technical specifications in that section.

Pricing must be submitted on the Pricing Schedule (SBD 3.1), fully completed and priced. No specific rate details are provided in the document.

Pricing must be submitted on the Pricing Schedule (SBD 3.1), fully completed and priced.

Payments under the contract will be made by Electronic Fund Transfer (EFT).

No bid security, bonds, guarantees, or retention amounts are specified in the document.

No financial capacity or turnover thresholds are stated.

Mandatory compliance requirements:

• Registration on National Treasury's Central Supplier Database (CSD) – submit CSD report.
• Tax compliance with SARS – attach Tax Clearance letter and PIN (or TCS PIN).
• Active registration with CIPC – attach CIPC/CIPRO certificate.
• B-BBEE Status Level Verification Certificate (original or certified copy) – required to claim preference points; failure to submit forfeits points.
• Valid letter of Good Standing with the Compensation Commissioner (COIDA) or third-party insurance registered with the Financial Service Board.
• Letter of appointment of duly authorised signatory, with proof of authority (e.g., board resolution).
• Lead Occupational Hygiene Technologist registered with SAIOH or similar.
• Company Approved Inspection Authority (AIA) Certificate from the Department of Labour in Occupational Hygiene.

Bidders must not be persons in the service of the state, nor companies with directors who are state employees.

Foreign suppliers must answer the questionnaire on residency, branch, permanent establishment, income, and tax liability in South Africa.

B-BBEE requirements:

• B-BBEE status level 1 or 2 contributors that are QSEs or EMEs can claim up to 3 points.
• The Construction Sector Code applies to entities deriving more than 50% of revenue from construction-related activities.

Preference points system based on 80/20 framework: maximum 80 points for price, 20 points for specific goals. Specific goals include ownership by women (up to 5 points), people with disabilities (up to 5 points), youth (up to 5 points), location in Western Cape Province (up to 2 points), and B-BBEE status level 1 or 2 QSE/EME (up to 3 points). Proof required: Percentage Ownership Affidavit (Annexure 1) and Location of Enterprise Affidavit (Annexure 2) with proof of premises.

A Lead Occupational Hygiene Technologist registered with SAIOH or similar body must be assigned to the contract, with proof of registration submitted.

The contract is governed by the National Treasury General Conditions of Contract (NT GCC), with variations only as stated in the Special Conditions of Contract.

Payments will be made by Electronic Fund Transfer.

If preference points are claimed fraudulently, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from doing business with the state for up to 10 years, and refer for criminal prosecution.

Preferential Procurement Regulations 2022 apply, using the 80/20 preference point system. Specific goals: women (5 points), people with disabilities (5 points), youth (5 points), location in Western Cape (2 points), B-BBEE level 1 or 2 QSE/EME (3 points).

Mandatory requirements include completing SBD 4, providing TCS PIN or certificate, submitting B-BBEE Status Level Verification Certificate, CSD registration and report, SARS Tax Clearance letter and PIN, CIPC registration, Compensation Commissioner Good Standing, authorised signatory letter, and completing SBD 6.1.

Evaluation in four phases: mandatory requirements, administrative compliance, technical evaluation, and preference points. Technical evaluation against Section PS 9. 80/20 preference point system with specific goals as listed.