Repairs and servicing of elevator lifts at head office – JCPZ/RFQ/FM05/2026

Advertisement date: 12 November 2026

Compulsory site briefing: Monday 16 November 2026 at 09:30

Venue: JCPZ Head Office, 40 De Korte Street, Braamfontein, Johannesburg

Closing date and time: 19 November 2026 at 12:00

RFQ validity period: 30 days from the closing date

Enquiries

• Contact: Nomsa Funcuza
• Email: [email protected]
• Telephone: 0732643564

Submission address

JCPZ House

40 De Korte Street

Braamfontein, Johannesburg

Service/delivery address

JCPZ Head Office

40 De Korte Street

Braamfontein, Johannesburg

Submission method: sealed envelope, clearly marked with the RFQ number and description "JCPZ/RFQ/FM05/2026", deposited in the quotation boxes at the entrance of JCPZ House, 40 De Korte Street, Braamfontein, only on the closing date between 08:00 and 12:00.

• Late, telegraphic, telephonic, telex, facsimile or emailed quotations will not be accepted.
• Quotations submitted in the wrong box are not JCPZ's responsibility.
• The entire tender document as issued or downloaded must be completed and submitted.
• The use of correction fluid is prohibited and will lead to disqualification; all corrections must be initialled.
• Returnable forms (all must be completed, signed and submitted):
• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid for 30 days from closing.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims points for specific goals under the 80/20 system.
• MBD 8 (Declaration of Bidder's Past SCM Practices): confirms no abuse of SCM, fraud or corruption in the past five years.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• A formal quotation must be attached immediately after the first page.
• No goods, work or service may be prepared or delivered before an official order is received.

Evaluation: 80/20 preference point system under the Preferential Procurement Regulations 2022.

• Price: 80 points.
• Specific Goal 1 (51% or more women owned): 10 points.
• Specific Goal 2 (locality within the City of Johannesburg): 10 points.
• Total: 100 points.
• Mandatory requirements (must be met to be considered):
• Completion in full of the Bill of Quantities (BOQ)/Specification.
• Attendance of the compulsory site briefing session.
• CIDB grading of 1ME/1SI.
• The lowest or any quotation will not necessarily be accepted; JCPZ reserves the right to accept any offer in whole or in part.
• Compliance documents may be requested only from qualifying, shortlisted or recommended service providers; such providers must respond within seven (7) days of the request or be eliminated.

Scope: Repairs and servicing of elevator lifts at JCPZ Head Office, 40 De Korte Street, Braamfontein, Johannesburg.

• Servicing and maintenance of two (2) five-stop lifts for a period of 12 months, including general upkeep and service of all components, sundries and consumables.
• Major servicing and maintenance of the two lifts every six (6) months.
• Call-out fees: 40 hours during normal working hours and 16 hours after hours, on an as-and-when basis.
• Provision for ad-hoc breakdowns and repairs: provisional sum of R30,000.00.
• Change of service provider: a valid compliance certificate for each of the two lifts, issued by a registered SANAS independent inspection body, is required.
• The contractor must comply with the Lift, Escalator and Passenger Conveyor Regulations, 2009 under the Occupational Health and Safety Act.
• The service provider must be registered with an accredited authority (SANAS), be a competent operator, appoint a competent lift mechanic, and generate a comprehensive report as required by the regulations.
• The contractor must provide all Certificates of Compliance (COCs) on completion, including roofing, electrical, plumbing and glazing.
• The contractor must comply with the Occupational Health and Safety Act, the Occupational Injuries and Diseases Act, and insurance coverage.
• The contractor must provide water, toilets and electricity where unavailable at JCPZ sites.
• Hazardous material removed from site must be deposited at a GLB Secure dumpsite and a Safe Disposal Certificate obtained; all related fees included in rates.
• The contract period is 12 months from site handover, excluding builders' holidays.
• Penalties for non-completion: R1,250.00 per day until practical completion is met.
• The contractor must provide a breakdown of Preliminary and General costs prior to signing the agreement, including costs for portable toilets, site establishment, transport, telephones, insurance, safety and OSH compliance, security, clearing, cleaning and handover.

Quality requirements:

• The service provider must be registered with an accredited authority (SANAS) as required by the Lift, Escalator and Passenger Conveyor Regulations, 2009.
• A valid compliance certificate for each of the two lifts must be issued by a registered SANAS independent inspection body.
• The service provider must generate a comprehensive report in terms of the regulations.
• All work must comply with SANS/trade specifications and manufacturer's instructions.
• The contractor must provide all Certificates of Compliance (COCs) on completion, including roofing, electrical, plumbing and glazing.

Pricing schedule: MBD 3.1 – Pricing Schedule (Firm Prices) must be completed.

• Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.
• All prices must be inclusive of VAT.
• The offer must be valid for 30 days from the closing date.
• The Bill of Quantities must be completed in full.
• A contingency of 5% is included in the pricing summary.
• All delivery costs must be included in the bid price.

Pricing: firm prices only, inclusive of VAT. The Bill of Quantities must be completed in full.

• Public liability insurance: Contract Sum + 50%, with a deductible of nil.
• Contract works insurance: Contract Sum + 20%.
• Retention will be held on all payments in lieu of a contractor's performance guarantee; no payment guarantees will be issued by the employer.
• The contractor's builder's lien on the site is waived on signing the agreement.
• Prime cost amounts and provisional sums are nett; no discount allowed to the contractor.
• All rates must include for cutting, waste, laps, scaffolding up to 5m high, dust screens and tarpaulins where required.
• Profit and attendance will be adjusted in direct proportion to final amounts.
• A contingency of 5% is included in the pricing summary.
• The offer must remain binding for 30 days from the closing date.

Mandatory eligibility:

• CIDB grading: 1ME/1SI.
• Registration on the Central Supplier Database (CSD) at National Treasury, with a valid CSD vendor number.
• Valid tax compliance status (SARS TCS PIN or CSD number).
• Valid COIDA certificate (letter of good standing) from the Department of Labour.
• Company proof of address and/or directors' proof of residence (latest municipal statement not older than three months, not in arrears for more than 90 days, or a valid lease agreement). If there are two or more directors, all must submit proof of residence.
• Company shareholder certificate or CK document reflecting percentage ownership.
• ID copies of the owner(s) of the company.
• Joint venture agreement (if applicable), signed by all parties, with all individual parties' mandatory documents submitted.
• B-BBEE: a valid B-BBEE certificate or sworn affidavit may be required to claim preference points; the MBD 6.1 form must be completed.
• No bids will be considered from persons in the service of the state.
• Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.
• JCPZ is committed to combating fronting; contracts executed by fronting enterprises will be cancelled and the service provider blacklisted.

Health and safety requirements:

• The contractor must fully comply with the Occupational Health and Safety Act, the Occupational Injuries and Diseases Act, and insurance coverage.
• The contractor must comply with the Lift, Escalator and Passenger Conveyor Regulations, 2009 under the OHSA.
• The service provider must be a "competent operator" and appoint a "competent lift mechanic" as defined in the regulations.
• The contractor must make provision for all items as per the Health & Safety checklist in the document.
• The contractor must comply with the Insured Safety Plan and include its requirements in rates.
• The contractor must provide its own toilets where unavailable at JCPZ sites.
• Hazardous material removed from site must be deposited at a GLB Secure dumpsite and a Safe Disposal Certificate obtained.

Environmental management:

• The contractor must make provision for all items as per the environmental management checklist in the document.
• All rates must include for cutting, waste and laps.
• Hazardous material removed from site must be deposited at a GLB Secure dumpsite and a Safe Disposal Certificate obtained; all related fees included in rates.

Special conditions:

• Accepted RFQs will be communicated by way of an official order; no goods, work or service must be prepared or delivered before an official order is received.
• The process of closing and opening of RFQs is open to all service providers who submitted quotations.
• The lowest or any tender will not necessarily be accepted; JCPZ reserves the right to accept any tender in whole or in part.
• All prices quoted must be firm and inclusive of VAT.
• No offer shall be considered unless signed and accompanied by sufficient information to show compliance with specifications.
• The offer shall remain binding for the validity period (30 days) from the closing time.
• JCPZ may block suppliers who appear on the National Treasury's database of prohibited persons, have been found guilty of abuse of SCM, corruption or fraud in the past five years, or are non-performing/under-performing suppliers. Blocking is for a period not less than a financial year.
• JCPZ reserves the right to reject bids from any supplier listed in the blocked database.
• All service providers not on the CSD must register and provide their CSD vendor number.
• JCPZ is committed to combating fronting; contracts executed by fronting enterprises will be cancelled and the service provider blacklisted.

Evaluation criteria: 80/20 preference point system under the Preferential Procurement Regulations 2022.

• Price: 80 points.
• Specific Goal 1 (51% or more women owned): 10 points.
• Specific Goal 2 (locality within the City of Johannesburg): 10 points.
• Total: 100 points.
• Mandatory requirements: completion of BOQ, attendance of compulsory site briefing, CIDB grading 1ME/1SI.
• The lowest or any quotation will not necessarily be accepted; JCPZ reserves the right to accept any offer in whole or in part.