Catering services for national lotteries commission – north west tender (RFQ)

Closing date: 12 November 2026 at 11:00.

Event date: 20 November 2026, 09:00 to 16:30 (lunch at 12:00).

RFQ validity period: 60 days from closing date.

Enquiries:

• Contact: Calvin Kabinde
• Email: [email protected]
• Telephone: 012 432 1308 (bidding procedure) / 012 432 1302 (technical)

General enquiries email: [email protected]

Submission: E-Tender Portal (no physical address given).

Service delivery venue: 12 Visser Street, Golf View, Mahikeng, 2745, North West.

Submission method: E-Tender Portal only.

Closing time: 12 November 2026 at 11:00 (late submissions not accepted).

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 4 (Bidder's Disclosure): declares any employment by an organ of state or relationship with procuring institution; false declaration disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific-goal points.
• POPIA consent form: consents to processing of personal information.
• B-BBEE certificate or sworn affidavit (consolidated for joint ventures).
• Full CSD report reflecting SARS tax compliance status.
• Complete and signed quotation.
• Valid proof of residence from a local municipality, local council or traditional authority within North West Province.

Disqualification risks:

• Late or incomplete submissions.
• Missing or unsigned returnable forms.
• Failure to submit requested certified qualifications, memberships certificates, COIDA etc. within 3 working days of request.
• Collusion with other bidders.

Bids must be submitted in English.

Evaluation stages:

1. RFQ closing date and submission instructions.
2. Administrative compliance (all returnable forms and documents).
3. Mandatory requirements (SBD 4, signed quotation, proof of residence in North West).
4. Price and specific goals under the 80/20 preference point system.
5. Due diligence, negotiation and award.

Scoring:

• Price: maximum 80 points (lowest acceptable price scores highest).
• Specific goals: maximum 20 points, allocated as follows:
• Black-owned: 100% = 8 points; 51-99% = 4 points; less than 51% = 0 points.
• Women-owned: 100% = 4 points; 30-99% = 2 points; less than 30% = 0 points.
• Youth-owned: 100% = 4 points; 30-99% = 2 points; less than 30% = 0 points.
• Disability-owned: 20% or more owners with disability = 4 points; 10-20% = 2 points; less than 10% = 0 points.

Evidence for specific goals: copies of IDs, 3-month CIPC report, CSD report, B-BBEE certificate/affidavit, doctor's letter (not older than 1 year) confirming disability.

No minimum qualifying score stated.

Catering for the NLC Fraud Awareness Campaign 2026, North West office.

Event date: 20 November 2026, 09:00 to 16:30.

Venue: 12 Visser Street, Golf View, Mahikeng, 2745.

Number of delegates: 14.

Menu required:

• Starch: 2 options (creamy samp, dumpling).
• Meat: 2 options (grilled chicken drumsticks & wings, beef stew).
• Vegetables: 3 options (spinach, butternut, seasonal mixed veggies).
• Salads: 3 options (green salad with lettuce, tomatoes, cucumber, olives, avocado; potato salad; chakalaka).
• Beverages: variety of cold drinks including 330ml fruit juice cans.

Special instructions:

• Provider must supply condiments and keep drinks in ice upon delivery.
• Provider must bring own cutlery, plates, tablecloths, glasses, dessert bowls, toothpicks and serviettes.
• Food warmers must have adequate warming capacity.
• Deliver food on time; late coming not tolerated.
• Salads must be mild (not too spicy).
• No processed cheese.
• No extra greasy food; use oil moderately.
• No dairy in vegetables (e.g. no creamed spinach or cheesy sauces).
• Butter served on the side.
• Soft drinks must include 3 cans of crème soda and 3 cans of diet drinks.

Reporting: service provider reports to the National Lotteries Commission.

Duration: one day (the event date), after receipt of appointment letter and purchase order.

No specific experience or qualification requirements stated for the bidder. However, the Commission may request certified copies of qualifications, membership certificates, COIDA etc. within 3 working days of request; failure to submit renders the bid non-responsive.

Pricing: quotation must be complete and signed; price includes all applicable taxes.

Evaluation uses the 80/20 preference point system (price 80 points, specific goals 20 points).

No bid security, bonds, guarantees, retention or payment terms stated.

CSD registration:

• Mandatory registration on National Treasury's Central Supplier Database (CSD) at www.csd.gov.za.
• Provide CSD registration number and attach a full CSD report reflecting SARS tax compliance status.
• Business may not be awarded to a bidder not registered on CSD.
• Foreign suppliers with no local registered entity are exempt.

Tax compliance:

• Must be tax compliant; provide SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
• For joint ventures/consortia, each party must submit separate TCS PIN/CSD number.

B-bbee:

• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• For joint ventures, a consolidated certificate/affidavit is required.

Coida:

• Bidder must warrant that all employees are covered under the Compensation for Occupational Injuries and Diseases Act; proof may be requested.

Other:

• Proof of residence in North West Province (local municipality, council or traditional authority).
• Bids must be in English.

COIDA compliance: bidder must warrant that all employees (including subcontractors' employees) are covered under the Compensation for Occupational Injuries and Diseases Act, and that cover remains in force during adjudication and any subsequent agreement. The Commission may request documentary proof of registration and good standing with the Compensation Fund.

Contract duration: one day (the event date), starting after receipt of appointment letter and purchase order.

No services or goods to be delivered before an official Commission Purchase Order is received.

Confidentiality: the RFQ document is confidential; no part may be used, copied, disclosed or conveyed without prior written permission from the Commission.

Intellectual property vests with the Commission.

Precedence: the RFQ takes precedence over any attached documents; where the RFQ is silent, PPPFA applies.

No news releases concerning the RFQ or award without Commission consent.

Supplier performance reviews will be conducted; non-performance may lead to remedial actions and escalation.

Bidders must not canvass Commission officers between closing and award.

Collusion leads to automatic disqualification and restriction from doing business with organs of state.

Evaluation stages: closing/submission, administrative compliance, mandatory requirements, price and specific goals (80/20), due diligence and award. Specific goals points: black-owned (8 max), women-owned (4 max), youth-owned (4 max), disability-owned (4 max). Evidence required for each goal.