Supply, installation and commissioning of ICT network switches, wireless access points and structured cabling with warranty — limpopo

Scope of supply and installation

• ICT network switches.
• Wireless access points.
• Structured cabling solution.
• Installation and commissioning of the supplied equipment.
• Warranty cover on the equipment and the installation.

End user: Department of Cooperative Governance, Human Settlements and Traditional Affairs.

No quantities, site list, technical standards, service levels or delivery schedule are stated in the available source text.

The procurement involves the supply, installation of ICT network switches, access points, and cabling solution, with warranty, for the Department of Cooperative Governance, Human Settlements and Traditional Affairs. Publication date: 02 November 2026. A compulsory site visit is scheduled for 13 November 2026 at 10:00 AM at 20 Rabie Street, Polokwane. Bidders must bring a valid ID for building access. Closing date for questions is 16 November 2026.

Publication date: 02 November 2026

Compulsory Site Visit: 13 November 2026 at 10:00 AM, venue: 20 Rabie Street, Polokwane. Bidders must bring a valid ID to gain access.

Closing date for questions/queries: 16 November 2026

Bid closing: 27 November 2026 at 11:00

Enquiries:

• Contact: Pitsi Mashamaite
• Email: [email protected]
• Telephone: 015 291 8012

Submission address:

SITA-Supplier Oracle ERP portal

www.suppliers.sita.co.za

Submission method: SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za.

Closing time: 27 November 2026 at 11:00 (South African time).

Bidders must tick the confirmation box in the bid response to indicate the sequence of submission.

Returnable documents:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1/3.2/3.3 (Pricing Schedule): complete the bid pricing schedule in the provided Excel spreadsheet format.
• SBD 4 (Declaration of Interest): disclose any director/shareholder employed by the state or connected to the institution.
• SBD 6.1 (Preference Points Claim): claim B-BBEE points under the applicable PPPFA system.
• SBD 6.2 (Declaration for Local Production and Content): declare local content if applicable.
• SBD 8 (Declaration of Bidder's Past SCM Practices): declare past supply chain management practices.
• SBD 9 (Certificate of Independent Bid Determination): certify no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorise the named signatory to bind the bidder.

Queries must be submitted in writing to [email protected].

Evaluation will follow the PPPFA preference point system (80/20 or 90/10 as applicable).

Price and B-BBEE preference points will be scored.

Bidders must be registered on the CSD with updated company details.

Supply, installation of ICT network switches, access points, and cabling solution with warranty for the Department of Cooperative Governance, Human Settlements and Traditional Affairs.

Scope includes the delivery and installation of the specified ICT network infrastructure, with warranty coverage.

CSD registration: mandatory, with updated company details.

Tax compliance status: required (valid tax clearance).

No specific health and safety requirements are stated beyond general bid submission instructions. Bidders must access the site visit with a valid ID.

The Department of Cooperative Governance, Human Settlements and Traditional Affairs requires the supply, installation, and configuration of ICT network switches, wireless access points, and structured cabling at its premises in Polokwane. The project includes a comprehensive network assessment, replacement of UTP with fibre between floors, re-cabling, and integration with existing Sophos infrastructure. A 60-month warranty is required, with optional 36-month maintenance and support.

Closing date: 27 November 2026 at 09:00

Compulsory briefing session: held via Microsoft Teams

• Join link: https://teams.microsoft.com/meet/3880206155804512?p=BI0r3WCQtCuXJDDcdM
• Meeting ID: 388 020 615 580 451 2
• Passcode: S3RY3C87

Delivery timeframe: Scope of work must be completed within 4 weeks after award.

Preference status report: must be submitted within 30 days of each yearly anniversary of contract.

Submission method: Submit bid response with substantiating evidence, each item cross-referenced by a unique reference number.

Returnable documents:

• Bidder Certification/Affiliation: OEM accreditation certificate or letter confirming status as Sophos partner/reseller/distributor for switches, wireless APs, and cabling. Must be dated, signed, on letterhead, include OEM name and bidder name, and show expiry date.
• Bidder Experience and Capability: Reference details and/or reference letter(s) from at least one customer for LAN Switch, Wireless AP, and structured cabling installation/configuration delivered within the last five years. Letter must be on referee's letterhead with company name, contact person, telephone/email, project scope, and start/end dates.
• Product/Service Functional Requirements: Complete and sign Annex B: Addendum 1 confirming compliance.
• Special Conditions of Contract Acceptance: Sign the Declaration of Compliance and Acceptance in Section 4.3.2.
• Costing and Pricing Conditions Acceptance: Mark either "ACCEPT ALL" or "DO NOT ACCEPT ALL" in the declaration; if not accepted, provide reasons and proposals.
• Preference Points: Complete preference requirement tables, provide B-BBEE certificate (SANAS accredited) or sworn affidavit (EMEs/QSEs only), and for specific goals, copy of SA ID (for youth ownership) and/or medical certificate (for disability ownership).
• SITA Product Certificates (MIOS) for all offered products.

Disqualification risks:

• Failure to attend compulsory briefing session.
• Not registered on CSD.
• Incomplete Table 6 or missing reference letters.
• Failure to accept/submit ALL Special Conditions of Contract.
• Failure to mark the declaration of acceptance for pricing conditions.

Evaluation in four stages; bidder must pass each to proceed:

Stage 1: Mandatory Administrative Responsiveness

• Attendance of compulsory briefing session (sign register) using same company name, representative name, and contact details as in bid.
• Registration on National Treasury's Central Supplier Database (CSD).

Stage 2: Technical Mandatory Requirements

• OEM accreditation for Sophos switches, wireless APs, and structured cabling.
• At least one reference for LAN switch, wireless AP, and structured cabling installation/config in the last five years.
• Compliance with Product/Service Functional Requirements (Annex B).

Stage 3: Special Conditions of Contract Verification

• Acceptance of ALL SCC by signed declaration.

Stage 4: Price and Preference Points Evaluation (80/20 system)

• Price: 80 points; Preference points for specific goals: 20 points.
• Total possible: 100 points.

Preference goal points are allocated per Table 5 based on B-BBEE level and ownership categories (Black Owned, Black Woman Owned, Youth Owned, People Living with Disabilities). Points range from 0 (non-contributor) to 20 (Level 1 with all categories). Failure to claim preference points means they are not awarded.

Scope of work:

• Supply, install, and configure Sophos access switches at 28 Market Street, Polokwane.
• Conduct comprehensive network assessment scan covering switch configurations, bottlenecks, packet loss, outdated configurations/hardware, scalability, and resilience.
• Replace UTP connection between ground and first-floor cabinet with Fiber (OM4 8 core) at 28 Market Street.
• Replace Sophos switch UTP cascading cables with Fiber.
• Add and configure all Sophos switches on Sophos Central.
• Cabinet cleanup and re-cabling at 28 Market Street.
• Supply and install new CAT6a or higher Ethernet cable for 60 Wireless Access Points.
• Install 60 Wireless APs, mounting securely to walls/ceilings per site survey.
• Configure each AP with provided SSIDs, VLANs, security profiles (WPA2/WPA3), and management settings.
• Integrate APs into central wireless controller (Sophos Central), including license requirements.
• Perform full system test including wireless heat maps to validate coverage, capacity, and performance.
• Reconfigure wireless to a single VLAN.
• Provide bill of material before finalization of procurement process.

Warranty: 60 months for solution.

Maintenance and support: 36 months for new and existing switches (optional – SITA may award with or without).

Existing customer infrastructure: Sophos CS210-48FP access switches, H3C S6890-54HF core switches, Sophos APX530 access points, Sophos Central management solution, server farm.

Delivery address: 28 Market Street, Polokwane.

Pricing must be VAT inclusive and quoted in South African Rand (ZAR).

Total price must cover entire scope, including all additional costs (delivery, labour, S&T, overtime).

All services, accessories, upgrades, and options must be included; if omitted, supplier must supply at no cost.

Time and Material quotations are not part of total bid price; used on ad-hoc basis as required.

Bidder must include costing proposal with reference pages.

Bill of material costing must cover all requirements including those identified during site assessment.

Exchange rate used for comparison (provided): 1 USD = R16.6795; 1 Euro = R18.6527; 1 Pound = R22.3497.

Declaration of acceptance for Costing and Pricing Conditions required; failure to mark results in "DO NOT ACCEPT ALL" and disqualification.

CSD registration: Must be registered as supplier on National Treasury's Central Supplier Database.

OEM Accreditation: Must be accredited by Sophos as partner/reseller/distributor for switches, wireless APs, and cabling.

SITA Product Certification (MIOS): Must attach SITA Product Certificates for all offered products.

ISO/IEC General Quality Standards: Products must comply.

ISO 9001 and POPIA: Bidder must ensure compliance for duration of contract.

Personnel Security Clearance: Personnel working with national security information must have valid SA security clearance or apply within 30 days of contract signature at own expense to CONFIDENTIAL level. Interim oath of secrecy required.

Non-disclosure agreement: Must be signed by supplier management and staff before contract commencement.

Fronting: SITA will investigate any indicators of fronting; bidder must prove non-fronting within 14 days of notification or bid/contract may be invalidated and bidder restricted for up to 10 years.

Supplier due diligence: SITA may conduct pre- or non-announced site visits; misrepresentation may disqualify bid.

Publication date: 02 November 2026

Compulsory on-site briefing: 13 November 2026 at 10:00 at 20 Rabie Street, Polokwane

Closing date and time: 27 November 2026 at 11:00 (South African Telkom Time)

Bidding procedure enquiries:

• Contact: Pitsi Mashamaite
• Email: [email protected]

Technical enquiries:

• Contact: Bongi Mochalatjie
• Email: [email protected]

Submission address: SITA ERP supplier portal (see submission guidelines for link)

Submission method: via the SITA ERP supplier portal. Register at https://suppliers.sita.co.za/OA_HTML/OA.jsp?page=/oracle/apps/pos/onboard/webui/ProspRegPG&OAHP=POS_GUEST_REG_HP&OASF=POS_SUPPREG_REGISTER&OAPB=POS_ISP_BRAND&ouid=CB0FA7C16C8D33F8

Closing time: 27 November 2026 at 11:00 (South African Telkom Time)

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares any employment by an organ of state or relationships with procuring institution personnel; failure to disclose all CSD-registered active companies linked to all directors leads to disqualification.
• SBD 6.1 (Preferential Procurement Claim Form): claims preference points for specific goals; supporting evidence must be submitted with the bid.
• SBD 5 (National Industrial Participation Programme): signed and submitted with the bid; applies to contracts with imported content.
• Government Procurement General Conditions of Contract (GCC): accepted without amendment.
• Original SARS tax clearance certificate: required prior to award.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to submit any mandatory returnable document.
• Failure to respond to SITA SCM's written clarification requests within the specified time frames.
• Refusing to extend the bid validity period without justifiable reasons.
• Making unauthorised news releases about the RFP or award.

Preference point system: 80/20 (price vs specific goals).

Maximum points: 100 (90 for price, 20 for specific goals under the 80/20 system).

Price points: calculated using the formula Ps = (Pmin / Pt) × 90, where Pmin is the lowest acceptable bid price and Pt is the bid under consideration.

Specific goals: points awarded as per Annexure 1 (Bid Specification); failure to submit proof with the bid means no points are claimed for those goals.

Evaluation stages: administrative compliance, then mandatory requirements, then evaluation (price and specific goals).

Failure to submit evaluation returnable documents leads to a lower score but not automatic disqualification.

Oral presentations may be required at SITA's discretion; these are fact-finding only, not negotiations.

Scope: Supply, installation of ICT network switches, access points, and cabling solution, with warranty, for the Department of Cooperative Governance, Human Settlements and Traditional Affairs.

The RFP number is RFP 3306-2026 / ERP 544010.

Detailed specifications are in Annexure 1 (Bid Specification).

Bidders must object to brand-specific requirements within 5 days of publication if they believe the specification is based on a specific brand.

Performance security: within 30 days of contract award, the successful bidder must furnish a performance security in the amount specified in the contract, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Payment: in South African Rand (ZAR), per the contract terms.

Prices: must not vary from the quoted bid prices unless authorised.

NIPP obligation: applies to contracts with imported content equal to or exceeding US$10 million; successful bidders with contracts over R10 million must report to the DTIC within 5 working days of award.

CSD registration: bidders must be registered on the Central Supplier Database (CSD).

Tax compliance: a valid original SARS tax clearance certificate is required prior to award.

B-BBEE: preference points claimed via SBD 6.1; evidence required for specific goals.

Compensation for Occupational Injuries and Diseases Act (COIDA): bidders must warrant that all employees (including subcontractors) are covered and in good standing with the Compensation Fund.

NIPP: SBD 5 must be signed and submitted; applies to contracts with imported content.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must accept the General Conditions of Contract (GCC) without amendment.

The procurement is for the supply and installation of ICT network switches, access points, and cabling solution with warranty, for the Department of Cooperative Governance, Human Settlements and Traditional Affairs. The RFP is issued by SITA as the procurement agency for government.

Publication date of the RFP: 02 November 2026

Compulsory briefing session: 11 November 2026 at 10:00 (South African Telkom Time)

Closing date and time: 27 November 2026 at 11:00 (South African Telkom Time)

Submission method: bids must be submitted via the SITA ERP supplier portal. Registration on the portal is required before submission.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses any employment by an organ of state, relationships with procuring institution staff, and all CSD-registered active companies linked to directors. Failure to disclose all linked companies leads to disqualification.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals; supporting evidence must accompany the bid.
• SBD 5 (National Industrial Participation Programme): signed and submitted with the bid; applies to contracts with imported content.
• Government Procurement: General Conditions of Contract (GCC): accepted without amendment.
• Valid SARS Tax Clearance Certificate (original) must be submitted prior to award.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to respond to SITA's written clarification requests within the specified timeframes.
• Refusing to extend the bid validity period without justifiable reason.
• Withdrawing the proposal after accepting the award.
• Making unauthorised news releases about the RFP or award.

Evaluation stages and scoring:

• The applicable preference point system is the 80/20 system.
• Maximum 80 points for price, calculated using the formula: Ps = (Pmin / Pt) × 80, where Ps is the points scored, Pt is the price of the bid under consideration, and Pmin is the price of the lowest acceptable bid.
• Maximum 20 points for specific goals (preference points) as detailed in Annexure 1 (Bid Specification).
• Failure to submit proof for specific goals means those points are not claimed.
• Evaluation returnable documents: failure to submit them leads to a low score but not automatic disqualification.
• SITA may require oral presentations at its discretion; these are fact-finding and explanation sessions only.

Scope: Supply, installation of ICT network switches, access points, and cabling solution with warranty for the Department of Cooperative Governance, Human Settlements and Traditional Affairs.

The bid specification (Annexure 1) contains the detailed technical requirements, including specific goals for preference points.

Bidders must object to brand-specific requirements within five (5) days from the publication date of the RFP.

Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the amount specified in the contract, in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.

Payment: in South African Rand (ZAR), per the contract terms.

Prices: must not vary from the bid price, except for authorised adjustments.

Penalties: for late delivery, a penalty calculated on the delivered price of delayed goods using the current prime interest rate per day of delay.

NIPP: contracts with imported content equal to or exceeding US$10 million (or multiple contracts exceeding US$3 million each over 2 years) incur an NIPP obligation of 30% of the imported content. Successful bidders with contracts exceeding R10 million must report to the DTIC within 5 working days of award.

CSD registration: bidders must be registered on the Central Supplier Database; all active companies linked to directors must be disclosed in SBD 4.

Tax compliance: a valid SARS Tax Clearance Certificate (original) is required prior to award.

B-BBEE: preference points claimed under SBD 6.1; evidence required for each specific goal.

Compensation for Occupational Injuries and Diseases Act: bidders must warrant that all employees (including subcontractors) are covered and in good standing with the Compensation Fund.

NIPP: SBD 5 must be signed and submitted if the contract has imported content.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

The tender is for the supply, installation of ICT network switches, access points, cabling solution with warranty for the Department of Cooperative Governance, Human Settlements and Traditional Affairs. Publication date: 02 November 2026. A compulsory site visit briefing is scheduled for 11 November 2026 at 10:00 (venue not stated). Closing date for questions/queries is 16 November 2026.

Publication date: 02 November 2026

Compulsory site visit briefing: 11 November 2026 at 10:00 (venue not stated)

Closing date for questions/queries: 16 November 2026

Closing date and time: 27 November 2026 at 11:00 (South African Time)

RFP validity period: 120 days from the closing date

Enquiries contact: Pitsi Mashamaite

Email: [email protected]

Telephone: 015 291 8012

Procurement Manager: Sindiswa Tapi

Submission portal: www.suppliers.sita.co.za

Submission method: online via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za. Bids must be submitted by 11:00 on 27 November 2026. The bid pricing schedule must be completed in the provided Excel spreadsheet format. Bidders must confirm the manner of submission by ticking the relevant box. All queries must be submitted in writing to [email protected].

Bidders must be registered on the Central Supplier Database (CSD) with updated company details. Bidders must register on the SITA-Supplier Oracle ERP portal. The bid pricing schedule must be completed in the provided Excel spreadsheet format. No further evaluation criteria are stated in the document.

The scope is the supply, installation of ICT network switches, access points, cabling solution with warranty for the Department of Cooperative Governance, Human Settlements and Traditional Affairs. No further technical details are provided in the invitation letter.

Bidders must be registered on the Central Supplier Database (CSD) and ensure all company details are updated. Bidders must register on the SITA-Supplier Oracle ERP portal. Bidders must complete the bid pricing schedule in the Excel spreadsheet format provided.