Request for proposal to lease premises at alkmaar road, port of cape town (198.9m²) – Up to ten years

Enquiries:

• Email: [email protected]
• No named contact person or telephone number provided in the document.

Submission portal: https://transnetetenders.azurewebsites.net (use Google Chrome)

Service/delivery address (property location):

Alkmaar Road

Port of Cape Town

Maritime Engineering Precinct

Cape Town

Western Cape

South Africa

Submission method: electronic upload via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Bidders must register on the portal, log intent, and upload bid documents against the selected tender. File size limit: 30 MB per upload; multiple uploads permitted. File names must use only alphanumeric characters. All pages of the submission must be signed, dated and stamped by an authorised signatory. Closing date and time: 02 November 2026 at 12:00 PM. Late submissions will not be accepted.

Mandatory returnable documents (failure to submit results in disqualification):

• Section 4: Rental Offer Price (priced rental schedule).

Returnable documents used for scoring (missing items score zero for that criterion):

• Valid proof of specific goals compliance (SBD 6.2).
• Valid B-BBEE certificate or sworn affidavit (per DTIC guidelines).
• Capital Expenditure Plan.
• Maintenance Expenditure Plan.
• Company Profile with supporting evidence.
• Business Plan.
• Reference Letters (minimum two, not older than 5 years).
• Bank Rating (A, B or C) not older than 3 months.

Essential returnable documents (failure to submit may lead to disqualification after a further opportunity):

• Section 1: SBD 1 Form (Invitation to Bid).
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Compulsory/Non-Compulsory RFP Briefing.

Disqualification risks:

• Submission after closing time.
• Missing any mandatory returnable document.
• Unsigned or unstamped pages.
• Non-compliance with file naming or upload requirements.

Evaluation follows a seven-step methodology:

Step 1 – Administrative Responsiveness: bid lodged on time; all documents duly signed by authorised signatory.

Step 2 – Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4.

Step 3 – Minimum Functionality/Technical Threshold: 66.67/100 points required to proceed. Criteria and weights:

• Previous Experience (10 pts): >2 years in proposed use with verifiable evidence (lease agreement, licence, etc.).
• Reference Letters (15 pts): minimum two letters ≤5 years old with customer details, scope, duration.
• Bank Rating (15 pts): rating A, B or C from financial institution ≤3 months old confirming going-concern status.
• Alignment to Port Development Framework Plan (10 pts): business plan must detail use of premises, port-relatedness, support for port activities.
• Market Analysis (10 pts): port-related commercial activity covering status quo, potential market, gap analysis, SWOT, economic spin-offs.
• Value Add to Port Operations (10 pts): vision/mission, strategic objectives, innovation, proposed short/medium term value.
• Capital Expenditure Plan (10 pts): concise WBS and project schedule for refurbishment/upgrade over lease term.
• Maintenance Expenditure Plan (10 pts): detailed maintenance plan aligned to property and proposed use.
• Financial Viability (10 pts): detailed cash flow projections over lease period with assumptions, signed by finance professional, demonstrating going-concern ability.

Step 4 – Final Weighted Scoring (total 100 pts):

• Rental Offer Price: 80 or 90 points (formula based on highest acceptable bid).
• Specific Goals (B-BBEE): 20 or 10 points per SBD 6.2 scorecard.

Step 5 – Objective Criteria: Transnet may award to other than highest scorer based on rotation, specialised operations, probity, integrity pact compliance, financial standing, legal capacity, conflicts of interest, due diligence.

Step 6 – Post-Tender Negotiations: if highest scorer’s rental not market-related, sequential negotiation with top three bidders or cancellation.

Step 7 – Award and conclusion of lease agreement.

Preference point system: 80/20 or 90/10 (price/specific goals) depending on applicable threshold. Minimum qualifying functionality score: 66.67/100.

Scope: Lease of premises measuring 198.9 m² at Alkmaar Road, Port of Cape Town, for a period of up to 10 years.

Property condition: vacant, previously used for storage/laydown; leased voetstoots (as is).

Available from: 01 November 2026.

Precinct: Maritime Engineering.

Proposed use: Storage / Laydown.

Exclusions (not permitted): handling/storage of hazardous chemicals, staging of trucks, storage of fertilizers, truck refuelling station, contained handling depots, open storage of dust-generating minerals. All use subject to compliance with applicable laws.

Bidder obligations:

• Must undertake all refurbishment, repairs, upgrades and capital improvements at own cost to make premises fit for purpose and legally compliant.
• Beneficial occupation may be negotiated if justified in Business Plan; bidder liable for all holding costs during that period.
• Bidder must inspect property before submitting proposal; TNPA accepts no liability for failure to inspect. Arrange inspection via [email protected].

Key annexures:

• Annexure 1: Lease Plan.
• Annexure 2: Draft Environmental Management Plan.
• Annexure 3: TNPA Draft Lease Agreement.
• Annexure 4: General Bid Conditions.
• Annexure 5: Non-Disclosure Agreement.
• Annexure 6: Supplier Integrity Pact.
• Annexure 7: Port Development Framework Plan.

Pricing format: Rental offer schedule (Section 4) requiring monthly rental (excl. VAT) for each of Years 1–5 (12 months each). Annual escalation must be included in the overall offer. TNPA will verify calculations.

Price evaluation formula (highest priced bid gets maximum points):

• PS = 80 × (1 + (Pt − Pmax) / Pmax) OR PS = 90 × (1 + (Pt − Pmax) / Pmax), where Pt = bid price, Pmax = highest acceptable bid price. The applicable weighting (80/20 or 90/10) depends on specific goals threshold.

Market-related rental requirement: TNPA may negotiate a market-related rental with the highest scorer, then second, then third; if no agreement, RFP may be cancelled.

Financial viability proof: detailed cash flow projections over proposed lease period with assumptions, signed by a finance professional, demonstrating ability to remain a going concern.

Capital Expenditure Plan and Maintenance Expenditure Plan required (scored in functionality).

Bank rating: A, B or C from a financial institution, not older than 3 months, confirming entity as a going concern.

No bid security, guarantee, or retention amounts specified in the extracted text.

Payment terms for rental not detailed in the extracted text.

Central Supplier Database (CSD): mandatory registration before bid submission; foreign bidders without a local entity exempt but must incorporate a South African company to conclude lease.

Tax compliance: valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each JV/consortium party must submit separately.

B-BBEE: valid B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (for EMEs/QSEs) to claim specific goals points. Specific goals scorecard awards points for B-BBEE Status Level Contributor 1 or 2, or 3 or 4.

Employment Equity Act: compliance required, including Section 53.

Security clearance: successful bidder and personnel may need to obtain clearance at CONFIDENTIAL/SECRET/TOP SECRET level; responsibility of bidder.

Integrity Pact (Annexure 6): bidder must not be in breach; restrictions may lead to disqualification.

Legal capacity: bidder must not be insolvent, in receivership, under business rescue, wound up, subject to legal proceedings, or restricted by Transnet/other state institutions.

No conflicts of interest.

Joint ventures: must submit signed JV agreement with percentage split and responsibilities; evaluated on consolidated B-BBEE scorecard; majority shareholder evaluated in Stages 1–2.

Non-disclosure agreement (Annexure 5) must be certified.

General compliance with all applicable laws and regulations.