10-Year lease of 2,268.5 M² port storage premises at eastern mole tanker basin, port of cape town

Enquiries (SCM/Property):

• Email: [email protected]
• No named contact person or telephone number provided in the document.

Submission portal: https://transnetetenders.azurewebsites.net

Submission email (for bid procedure enquiries): [email protected]

Service/delivery address (property location): Eastern Mole Tanker Basin, Port of Cape Town, Western Cape (see Annexure 1 – Lease Plan)

Submission method: electronic upload via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Use Google Chrome. Bidders must register, log intent, and upload documents against the tender. Multiple uploads permitted; 30 MB per upload. File names may contain only alphanumeric characters. No late submissions accepted; submit at least one day before closing to avoid technical issues.

Closing date and time: 02 November 2026 at 12:00 PM.

All returnable sections must be signed, stamped and dated by the authorised signatory.

Mandatory returnable documents (failure to submit = disqualification):

• Section 4: Rental Offer Price (priced rental offer as prescribed).

Returnable documents used for scoring (failure to submit = zero score for that criterion):

• Valid proof of evidence to claim Specific Goals points (Section 9).
• Valid B-BBEE certificate or sworn affidavit (EME/QSE) per DTIC guidelines.
• Capital Expenditure Plan.
• Maintenance Expenditure Plan.
• Company Profile and supporting documents.
• Business Plan.
• Reference Letters.
• Bank Rating.

Essential returnable documents (failure to submit = opportunity to submit by a set deadline; subsequent failure may disqualify):

• Section 1: SBD 1 Form (Invitation to Bid).
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Compulsory/Non-Compulsory RFP Briefing.

Disqualification risks:

• Any mandatory returnable document omitted or unsigned.
• Bid uploaded after closing time.
• Failure to provide a priced rental offer.
• Non-compliance with tax, CSD registration, or B-BBEE evidence requirements.
• Collusion or canvassing of Transnet officials.

Evaluation stages (sequential but may run in parallel):

1. Administrative Responsiveness: bid lodged on time; all documents duly signed by authorised signatory.
2. Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4.
3. Minimum Functionality/Technical Threshold: 66.67/100 points. Bidders scoring below are eliminated.

Functionality criteria (total 100 points):

• Previous Experience (10 pts): >2 years in proposed use with supporting evidence (lease agreement, licence, etc.). 0 pts if <2 years or no evidence.
• Reference Letters (15 pts): minimum 2 letters not older than 5 years, with customer name, address, contact, email, scope, duration. 3 pts for >2 letters; 2 pts for 2 letters; 1 pt for 1 letter; 0 pts if none or older than 5 years.
• Bank Rating (15 pts): rating not older than 3 months. 3 pts for A; 2 pts for B; 1 pt for C; 0 pts for D or below, or no submission.
• Alignment to Port Development Framework Plan (10 pts): Business Plan must detail use of premises, prove port-related use, and show support for port activities. 3 pts if all 3 elements plus additional benefits; 2 pts if only the 3 elements; 1 pt if <3 elements; 0 pts if no submission or misaligned.
• Market Analysis (10 pts): port-related commercial activity covering status quo, potential market/segment, gap analysis, SWOT, economic spin-offs per segment. 3 pts for all 5 elements with substantial detail; 2 pts for 5 elements; 1 pt for <5 elements; 0 pts if not port-related or no submission.
• Value Add to Port Operations (10 pts): vision/mission, strategic objectives, innovation, proposed short/medium-term value. 3 pts for all 4 elements with substantial detail; 2 pts for 4 elements; 1 pt for <4 elements; 0 pts if no value add or no submission.
• Capital Expenditure / Refurbishment Plan (10 pts): concise WBS and project schedule (scope, deliverables, logical hierarchy, mutual exclusivity). 3 pts for concise; 2 pts for good; 1 pt for average; 0 pts for inadequate or no submission.
• Maintenance Expenditure Plan (10 pts): detailed plan aligned to property and proposed use (identification, prioritisation, scoping, objectives, resources, timeframes, cost). 3 pts for concise; 2 pts for good; 1 pt for average; 0 pts if no element addressed.
• Financial Viability (10 pts): cashflow projections over lease term with assumptions, signed by finance professional. 3 pts for detailed viable cashflow; 2 pts for high-level/summarised; 1 pt for non-viable; 0 pts for no submission.

4. Final Weighted Scoring (total 100):

• Rental Offer Price: 80 or 90 points (formula PS = 80/90

• (1 + (Pt - Pmax)/Pmax), where Pt = bid price, Pmax = highest acceptable bid).

• Specific Goals (B-BBEE): 20 or 10 points per SBD 6.2 scorecard.

5. Objective Criteria (may justify award to other than highest scorer): rotation of bidders, specialised operations, poor past performance with TNPA, breach of Integrity Pact (Annexure 6), unmitigated probity risks, negative ROI impact, restrictions/insolvency/business rescue, legal incapacity, conflicts of interest, non-compliance with tender legal requirements.
6. Post-Tender Negotiations (if rental not market-related): sequential negotiation with 1st, 2nd, 3rd ranked bidders; bids remain valid during negotiation.
7. Award and conclusion of lease agreement.

Scope: Lease of premises at Eastern Mole Tanker Basin, Port of Cape Town, for up to 10 years.

Premises extent: 2,268.5 m².

Proposed use: Storage / Laydown (liquid bulk precinct).

Available from: 01 November 2026.

Current status: Occupied; previously used for storage/laydown.

Lease basis: As-is (voetstoots) per Annexure 1 – Lease Plan.

Exclusions (not permitted): Handling/storage of hazardous chemicals, staging of trucks, storage of fertilizers, truck refuelling station, contained handling depots, open storage of dust-generating minerals. All use subject to compliance with applicable laws.

Bidder obligations:

• Undertake all refurbishment, repairs, upgrades and capital improvements necessary at own cost.
• Ensure premises fit for purpose and compliant with all relevant laws unless otherwise agreed with TNPA.
• Beneficial occupation may be negotiated if justified in Business Plan and approved by TNPA governance; bidder liable for all property holding costs during beneficial occupation.
• Bidder must inspect property before submitting proposal; TNPA accepts no liability for failure to inspect. Arrange access via [email protected].

Environmental: Transnet requires bidder's position on waste disposal, recycling, energy conservation (Green Economy/Carbon Footprint).

Annexures provided: Lease Plan, Draft Environmental Management Plan, Draft Lease Agreement, General Bid Conditions, Non-Disclosure Agreement, Supplier Integrity Pact, Port Development Framework Plan.

Pricing format: Monthly rental (excl. VAT) for each of Years 1–5 (12 months each) with annual escalation included in overall offer. Bidders complete the rental offer table in Section 4; TNPA will verify calculations.

Rental evaluation: Highest priced bid (incl. VAT) receives maximum price points (80 or 90). Formula: PS = 80/90

• (1 + (Pt - Pmax)/Pmax).

Market-related rental: TNPA may not award if highest scorer's rental is not market-related; reserves right to negotiate sequentially with top 3 ranked bidders or cancel RFP.

Bid security / guarantees: Not explicitly stated in extracted text.

Retention / payment terms: Not explicitly stated in extracted text.

Financial capacity: Bank rating (A/B/C) not older than 3 months required for functionality scoring. Cashflow projections over lease term signed by finance professional required for functionality scoring.

Tax compliance: Valid SARS Tax Compliance Status (TCS) PIN or certificate required; each JV/consortium party must submit separately.

CSD registration: Mandatory for all South African entities; foreign bidders without local entity must incorporate a South African company.

Mandatory compliance:

• CSD registration (National Treasury Central Supplier Database) before bid submission; foreign bidders without local entity must incorporate a SA company.
• Tax compliance: valid SARS TCS PIN or certificate; each JV/consortium party verified via CSD.
• B-BBEE: Valid B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (EME ≤ R10m, QSE ≤ R50m) per DTIC guidelines; required for Specific Goals points claim (SBD 6.2).
• Employment Equity Act compliance (including Section 53).
• Security clearance: Successful bidder and personnel may need CONFIDENTIAL/SECRET/TOP SECRET clearance; responsibility of bidder.
• Integrity Pact (Annexure 6): No breach; probity check conducted.
• Not listed on National Treasury Database of Restricted Bidders.
• Not insolvent, in receivership, business rescue, wound up, or subject to related proceedings.
• Legal capacity to contract.
• No conflicts of interest.
• Joint ventures: consolidated B-BBEE scorecard; majority shareholder assessed in Stages 1–2; full due diligence on all JV entities if preferred.
• Non-Disclosure Agreement (Annexure 5) to be certified.
• Protection of Personal Information (Section 11).
• Job Creation and Skills Development (Section 10).