Request for proposal to lease the premises in extent of 607.5m2 At alkmaar road for the port of cape town for a period of up to ten (10) years.

Closing date: 02 November 2026 at 12:00 PM

Non-compulsory briefing session: 14 October 2026 at 10:00 AM (via Microsoft Teams)

• Meeting link: https://teams.microsoft.com/meet/344295129259378?p=SGN884hblc42dzh72E
• Meeting ID: 344 295 129 259 378
• Passcode: VV3r8va9

Closure of clarity-seeking questions: 23 October 2026

Bid validity period: 120 business days from closing date

Property available from: 01 November 2026

Enquiries and property access:

• Email: [email protected]

Submission portal: https://transnetetenders.azurewebsites.net

RFP download: National Treasury e-Tender Publication Portal at www.etenders.gov.za or Transnet portal (above).

Submission method: electronic upload only via the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome).

• Register/log in, toggle "Log an Intent", then upload bid documents against the selected tender.
• Upload limit: 30 MB per upload; multiple uploads permitted. Use only alphabetical and/or numerical characters in file names.
• Submit at least a day before closing to avoid technical issues; late submissions are not accepted.
• Sign and date the bottom of each page of the bid documents before submission; the signatory must be legally authorised (proof of authority, e.g. company resolution, required).
• All returnable documents listed in Section 5 must be returned with the proposal.

Returnable documents:

Mandatory (failure to submit by closing date/time results in disqualification):

• Section 4: Rental Offer Price (priced rental offer).

Used for scoring (failure to submit results in a score of zero for that criterion):

• Valid proof of Specific Goals compliance (Section 9).
• Valid B-BBEE certificate or sworn affidavit (as per DTIC guidelines).
• Capital Expenditure Plan.
• Maintenance Expenditure Plan.
• Company Profile and supporting documents.
• Business Plan.
• Reference Letters.
• Bank Rating.

Essential (failure to submit gives Transnet the right to request them by a set deadline; failure then may lead to disqualification):

• Section 1: SBD 1 Form (Invitation to Bid).
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Non-Compulsory RFP Briefing (if attended).

Disqualification risks:

• Late submission or failure to upload correctly by the closing date/time.
• Omission of any mandatory returnable document.
• Unsigned bid documents.
• Collusion with other bidders.
• Attempting to canvass Transnet officers/employees between closing and award.

Evaluation is staged; stages may be run in parallel at Transnet's discretion.

Stage 1 – Responsiveness:

• Step 1 (Administrative): bid lodged on time, bid documents duly signed by authorised bidder. Must pass to proceed.
• Step 2 (Substantive): bid contains a priced rental offer as prescribed in Section 4. Must pass to proceed.

Stage 2 – Functionality/Technical (minimum threshold 66.67/100):

• Previous Experience (10 points): minimum 2 years' experience in the proposed use; company profile with supporting evidence (lease agreement, licence, or other verifiable document).
• Reference Letters (15 points): minimum 2 reference letters not older than 5 years, including customer/company name, address, contact details, email, project scope, and duration.
• Bank Rating (15 points): bank rating issued by a financial institution confirming the entity as a going concern, not older than 3 months (Rating A, B, or C; D or below scores 0).
• Business Plan – alignment to Port Development Framework Plan (PDFP) (10 points): operations must detail use of premises, prove port-related use, and support Port business.
• Business Plan – Market Analysis (10 points): must address 5 elements – status quo, potential market, gap analysis, SWOT, and economic spin-offs.
• Business Plan – Value to Port Operations (10 points): vision/mission, strategic objectives, innovation, and short/medium-term value.
• Business Plan – Capital Expenditure Plan (10 points): detailed Work Breakdown Structure and Project Schedule for refurbishment/upgrades over the lease term.
• Business Plan – Maintenance Expenditure Plan (10 points): detailed maintenance plan aligned to property and proposed use over the lease term.
• Business Plan – Financial Viability (10 points): cashflow projections over the lease period, signed by a finance professional; assumptions and mitigations for negative cashflows.

Stage 3 – Final Weighted Scoring (total 100):

• Rental Offer Price: 80/90 points (formula based on highest acceptable bid, inclusive of taxes).
• Specific Goals (SBD 6.2): 20/10 points.

Stage 4 – Objective Criteria: Transnet may award to a bidder other than the highest scorer for reasons including rotation of lessees, specialised operations, poor past performance, breach of Integrity Pact, probity risks, insolvency, or lack of legal capacity.

Stage 5 – Post-Tender Negotiations: if the highest-ranked rental offer is not market-related, Transnet may negotiate sequentially with ranked bidders or cancel the RFP.

Stage 6 – Award: after approval, the successful bidder is notified by Letter of Award and a final lease agreement is concluded.

Scope: Lease of premises at Alkmaar Road, Port of Cape Town.

• Extent: 607.5 m²
• Proposed use: Offices
• Available from: 01 November 2026
• Precinct: Container Terminal
• Lease period: up to ten (10) years
• Property is currently vacant and was previously used for offices.
• Leased on an "as is" (voetstoots) basis, as per the Site/Lease Plan (Annexure 1).

Exclusions (prohibited uses):

• Handling and storage of hazardous chemicals
• Staging of trucks
• Storage of fertilizers
• Truck refueling station
• Contained handling depots
• No dust minerals stored in open areas

Bidder obligations:

• Undertake all necessary refurbishment, repairs, upgrades, and capital improvements at own cost to make the premises fit for purpose and compliant with all laws.
• Beneficial occupation may be considered if properly motivated in the Business Plan and approved by TNPA governance; bidder liable for all property holding costs during that period.
• Bidders must inspect the property before submitting; TNPA accepts no liability for failure to do so.

Green economy: Bidders must state their position on environmental commitments, including waste disposal, recycling, and energy conservation.

Evaluation is staged (Steps 1–7) but may be run in parallel at Transnet's discretion. Stages: administrative responsiveness, substantive responsiveness, functionality/technical (minimum 66.67), final weighted scoring (price + specific goals), objective criteria, post-tender negotiations, and award. Bidders must submit a Business Plan covering operations alignment to PDFP, market analysis, value to Port, capital expenditure plan, maintenance plan, and financial viability.

Minimum 2 years' experience in the proposed use, with supporting evidence (company profile, lease agreement, licence, or other verifiable document).

• Minimum 2 reference letters not older than 5 years, including customer/company name, address, contact details, email, project scope, and duration.
• Bank rating confirming the entity as a going concern, not older than 3 months.
• Business Plan must demonstrate operations aligned to the Port Development Framework Plan (PDFP), market analysis, value to Port operations, capital and maintenance plans, and financial viability (cashflow projections signed by a finance professional).

Rental offer must be submitted in the prescribed schedule (Section 4) showing monthly and annual rental (excl. VAT) for each of the first 5 years, plus total, 15% VAT, and total incl. VAT.

• Annual escalation must be included in the overall rental offer.
• TNPA will verify calculations; if the highest-scoring bidder's rental is not market-related, Transnet may negotiate with ranked bidders or cancel the RFP.

Pricing format: Rental Offer must be submitted in the prescribed schedule (Section 4), showing monthly and annual rental (excl. VAT) for each of the first 5 years, plus total, 15% VAT, and total incl. VAT.

• Annual escalation must be included in the overall rental offer.
• TNPA will verify the correctness of calculations.
• If the highest-scoring bidder's rental is not market-related, Transnet may negotiate a market-related rental with the highest, then second, then third ranked bidder, or cancel the RFP.
• No bid security, guarantee, or retention is specified.
• Bidders may be required to provide audited financial statements for due diligence.
• Cashflow projections must be signed by a finance professional.

CSD registration: Mandatory – bidders must self-register on the Central Supplier Database (CSD) before submitting. Business will not be awarded to unregistered bidders. Foreign bidders without a local entity are exempt but must incorporate a South African company to conclude the lease.

Tax compliance: Must be tax compliant and remain so for the entire agreement term. Submit a SARS Tax Compliance Status (TCS) PIN or CSD number. For consortia/JVs/sub-contractors, each party must provide a separate TCS PIN/CSD number.

B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs) required to claim Specific Goals points (Section 9).

Employment Equity: Must comply with the Employment Equity Act, including Section 53.

Security clearance: Successful bidder and personnel may be required to obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

Integrity Pact: Must not be in breach of the Supplier Integrity Pact (Annexure 6).

Joint Ventures: Must submit a signed JV/consortium agreement stating percentage split and responsibilities, or written intent to do so. JV evaluated on consolidated B-BBEE scorecard; stages 1 and 2 evaluated on the majority shareholder.

Foreign bidders: Must answer the questionnaire in SBD 1; if not resident in RSA, no TCS PIN required but must register a local company for the lease.

No specific health and safety requirements are stated beyond general compliance with all applicable laws and regulations. The successful bidder must implement all security measures required for the safe performance of the agreement.

Bidders must state their position on environmental commitments, including waste disposal, recycling, and energy conservation.

• A Draft Environmental Management Plan is provided as Annexure 2.
• Prohibited uses include handling/storage of hazardous chemicals, storage of fertilizers, and dust minerals in open areas.

Lease term: up to ten (10) years.

• Premises leased on "as is" (voetstoots) basis.
• Successful bidder must undertake all refurbishment, repairs, upgrades, and capital improvements at own cost.
• Beneficial occupation may be negotiated if motivated in the Business Plan and approved by TNPA; bidder liable for holding costs during that period.
• Any changes to standard lease terms are subject to review and acceptance by Transnet Legal Counsel.
• Transnet may cancel the agreement and request placement on the National Treasury's Database of Restricted Bidders for up to 10 years if the agreement was awarded on incorrect information.
• If the preferred bidder fails to sign or commence the agreement, Transnet may award to the next ranked bidder.
• Transnet may negotiate any aspects of the bid to ensure overall viability.
• Bidders must disclose any commercial relationship with a Domestic Prominent Influential Person (DPIP) or Foreign Prominent Public Official (FPPO) as per Transnet policy.

Additional evaluation criteria: Functionality/technical minimum threshold 66.67/100. Weighted criteria include previous experience (10), reference letters (15), bank rating (15), Business Plan elements (PDFP alignment 10, market analysis 10, value to Port 10, capital expenditure plan 10, maintenance plan 10, financial viability 10). Final weighted scoring: Rental Offer Price 80/90, Specific Goals 20/10, total 100.