Design, supply, installation and commissioning of an 11kv mini substation, perimeter and entrance lighting, and security fencing at culemborg for a period of eighteen (18) months

Transnet National Ports Authority (TNPA) requires the design, supply, installation and commissioning of an 11kV mini substation, perimeter and entrance lighting, and security fencing at Culemborg, for a period of eighteen (18) months.

The existing perimeter consists of steel palisade and welded mesh fencing approximately 2.5m high, which is damaged in several areas and no longer serves as an effective physical barrier. The Culemborg area currently has no perimeter lighting; the only lighting comes from streetlights along the N1 Highway. The main security entrance has no designated lighting.

The works aim to:

• Replace the existing boundary fence with new welded mesh fencing.
• Install new 6m light poles with LED fixtures along the entire Culemborg boundary.
• Install new 12m light poles with LED fixtures at the main entrance.
• Design, supply and install a 200kVA Type B 11.75/0.400 kV mini substation with 2R2B Ring Main Unit to supply power to the lighting.

These measures are intended to ensure compliance with the National Ports Act, Maritime Security Regulations, and other relevant legislation, and to address security concerns and risks.

Closing date: 30 October 2026 at 16:00 (as per tender record).

No briefing or site visit dates are stated in the document.

No contact details are stated in the document.

Submission method: as per the tender record (RFP). The Contractor's design must be submitted as part of the tender submission and is evaluated at the Technical Evaluation stage.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1 (Pricing Schedule – firm): priced schedule of rates for the works.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at TNPA.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentages.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses any prior SCM irregularities.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Detailed drawings of the proposed design (fence and all fixtures).

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids received after the closing time.
• Failure to comply with site entry and security control requirements.
• Failure to submit the design as part of the tender submission.

Evaluation stages:

1. Technical Evaluation – the Contractor's design is evaluated against the Employer's requirements and specifications. The design must be submitted as part of the tender submission.
2. Preference points – B-BBEE points claimed under the PPPFA (80/20 or 90/10 system, as applicable).

Minimum qualifying score: not stated in the document.

Technical requirements that will be assessed:

• Design must be authenticated and authorised by ECSA-registered professional engineers or technologists.
• Design must comply with all relevant legislation, SANS standards, and the Employer's specifications.
• Design must include lighting simulation/model (ReLUX at minimum), illumination studies, and electrical Certificate of Compliance.

Scope of work – design, supply, installation and commissioning of:

1. Perimeter fencing:

• Replace existing steel palisade and welded mesh fencing with new welded mesh fencing, matching existing on the northern boundary.
• Fence must be anti-climb, anti-cut, anti-burrow, and coated for corrosion protection in the coastal environment.
• Secure to existing concrete foundations; repair or construct new foundations where required.
• Provide as-built drawings for the new fencing.

2. Perimeter lighting:

• Supply and install 170 x 6m planted galvanised steel streetlight poles, spaced at minimum 30m apart.
• Poles treated and coated for marine environment.
• Install luminaires equal or similar to Genlux LUXMO I LED 4x6 Type Street Light, 107W, 5000K, with bottom entry spigot (1 luminaire per pole).
• Supply and install lighting kiosk capable of managing minimum 9 lighting fixtures, with earthing, marine-grade enclosure, locking feature, back-to-back doors, distribution board, stainless steel 3CR12 enclosure, powder coated Avo Green, padlock lockable, on concrete plinth, with five-sided cage structure (mild steel, hot dip galvanised per SANS 121/BS EN ISO 1461).
• Cabling: 16mm2 4Core ECC from poles to kiosk inside 160mm2 UPVC sleeve; 95mm2 4Core ECC from closest LV kiosk to lighting kiosk inside 160mm2 UPVC sleeve.
• New earthing and lightning protection; hot-dip galvanised finials and bonding of perimeter poles to ground.
• Test installation in presence of Employer's Engineers and issue electrical Certificate of Compliance (COC).

3. Entrance lighting:

• Supply and install 4 x 12m GRP street light poles, treated and coated for marine environment, spaced at minimum 30m apart.
• Install luminaires equal or similar to Genlux LUXMO II LED 32 Street Light, 140W, 5000K, with bottom entry spigot (2 luminaires per pole).
• Supply and install lighting kiosk capable of managing minimum 8 lighting fixtures, with same specifications as perimeter kiosk.
• Cabling: 16mm2 4Core ECC from poles to kiosk inside 160mm2 UPVC sleeve; 95mm2 4Core ECC from closest LV kiosk to lighting kiosk inside 160mm2 UPVC sleeve.
• New earthing and lightning protection; hot-dip galvanised finials and bonding of poles to ground.
• Test installation and issue electrical Certificate of Compliance (COC).

4. 11kV Mini Substation:

• Design, supply, deliver and install 200kVA Type B 11.75/0.400 kV, 50 Hz, Dyn 11, 5% impedance, fault level 30kA on MV side, 50kA on LV bus-bar, oil cooled ONAN, coastal type avocado green 'C12' mini-substation, complete with MV and LV switchgear compartments, protection relays, current transformers, earthing material, relay and communication compartment, BTU, and all accessories.
• Include 2R2B RMU with fault protection.
• Supply cable runs from existing 11kV Mini Substation at main entrance to Culemborg.
• Design, supply, deliver, offload and install 185mm2, 3 core, Cu, SWA, 6.35/11kV XLPE cable from existing Minisub to new location (where old LV kiosk was situated). Verify cable dimensions with fault and voltage drop calculations per SANS 10142.
• Cable trace existing MV cable from existing Minisub towards Train Lighting Substation to verify location and operation as alternative to new supply cable.
• Design, supply and install concrete plinth base for Minisub, with five-sided cage structure (mild steel, hot dip galvanised per SANS 121/BS EN ISO 1461), secured with approved padlock entry system. Clearances: minimum 1m on sides, 2m on front and back for door opening.
• Design, supply and install any alterations to existing Minisub's RMU and LV distribution boards to ensure operation with new Minisub.

5. Sleeves for electrical cabling:

• Supply, deliver and install 110mm2 UPVC sleeves in ground along perimeter and to entrance lighting (spare sleeves).
• Supply, deliver and install 160mm2 UPVC sleeves in ground along perimeter and from closest LV kiosk to lighting kiosk (main cable runs).
• Supply and install draw wire in all sleeves.
• Supply and install electrical cable marking tape above all sleeves.

6. Manholes:

• Supply, deliver and install minimum 6 precast concrete manholes, 1m diameter by 1m deep, with lockable lids, at major corners of the perimeter.

7. As-built documentation:

• Provide single line diagrams of all electrical circuits and updated electrical service drawing showing newly installed lighting fixtures, kiosks and cables.

General requirements:

• Contractor is responsible for all design coordination, integration and liaison.
• All calculations must be authenticated by ECSA-registered professional engineers or technologists.
• Contractor must appoint suitably qualified, experienced, and professionally registered engineers and designers, approved by the Employer.
• Contractor must comply with all site entry and security control requirements for the designated security area.
• Normal working hours: Monday to Friday 07h00–17h00. Extended hours require formal request and approval.
• Contractor must keep daily records of people and equipment on site.
• Contractor must remove all plant, materials, equipment, stores and temporary accommodation within 14 days after completion.
• Contractor must attend a mandatory inspection of infrastructure and adjacent buildings before site establishment.
• Contractor must give at least 48 hours' notice before covering up any work.
• Contractor must submit all data packs, quality assurance records and as-built drawings within 30 days after completion date.

Design submission and approval process:

• The Contractor's design must be submitted as part of the tender submission and is evaluated at the Technical Evaluation stage.
• The Contractor must submit detailed drawings of the design, including the proposed fence and all fixtures.
• All design documentation must be issued to the Project Manager under cover of a Contractor's Transmittal Note stating all contract references, document number, revision, title and chronological listing.
• Electronic documentation in Adobe Acrobat (PDF) and native file format; drawings in 'rvt', 'dgn', 'dxf', 'dwg' or similar approved formats.
• The Contractor must submit designs to the Project Manager for approval before commencing any manufacturing or construction.
• The Project Manager has two weeks to review and respond to submissions.
• The Contractor must resubmit revised documentation within two weeks of receipt of comments.
• Re-submittals not incorporating comments will be returned; corrections must be re-issued within two working days.
• Method statements must be issued in advance; work does not commence until the Supervisor has accepted the relevant method statement.
• The Contractor must undertake design safety reviews with the Project Manager, NEC Supervisor, Employer's Engineers, Health and Safety Officers, Environmental Officers, QA/QC Officers and any other specialists.
• The Contractor must comply with the Contractor Document Submittal Requirements (Annexure B: DOC-STD-0001).

Construction methodology:

• The Contractor must establish a well-planned site management system, including a comprehensive work method and schedule, and a detailed risk assessment for approval.
• The Contractor must develop a traffic management plan.
• The Contractor must plan delivery of equipment and materials to site, minimising the amount on site.
• The Contractor must obtain all necessary work permits before starting any excavations.
• The Contractor must give at least 48 hours' notice before covering up any work.
• The Contractor must notify the Supervisor of elements to be covered up: all excavations for posts, blinding under base plates, before casting ground beams, and all reinforcement and shuttering prior to concreting.
• The Contractor must appoint a registered surveyor to set out the works and survey the site before and after installation for as-built documentation.
• The Contractor must verify survey reference points within two weeks after site handover and report any discrepancies in writing.
• The Contractor must protect property beacons, trigonometrical survey beacons, and setting-out beacons; any displaced or destroyed beacons must be replaced by a registered land surveyor at the Contractor's cost.
• Coordinates on drawings relate to the WGS 84 survey system; a local system using Lo25 has been used for this project.

Key personnel requirements:

• The Contractor must appoint suitably qualified, experienced, and professionally registered engineers and designers, approved by the Employer, to carry out detailed designs for permanent and temporary works.
• All calculations must be authenticated and authorised by professional engineers and/or technologists registered with the Engineering Council of South Africa (ECSA).
• The Contractor must appoint a registered surveyor, approved by the Employer, to set out the works.
• The Contractor's ECSA-registered engineers shall be held accountable and responsible for the design aspects of the Works for the lifetime duration of the Works.
• The Contractor must appoint a Construction Manager (CM), a Contractor's Industrial Relations Practitioner (CIRP), an Environmental Officer (EO), and a Quality Officer, as required by the Works Information.
• The Contractor must provide training workshops and technology transfer as per Section 5.8 of the Works Information.

No specific years of experience or reference projects are stated in the document.

Quality assurance requirements (Section 5.5 of the Works Information):

• The Contractor must prepare a Project Quality Plan.
• The Contractor must prepare a Quality Manual.
• The Contractor must appoint a Quality Officer.
• The Contractor must prepare a Quality Control Plan.
• Subcontractors must comply with the same quality requirements.
• The Contractor must comply with the General Quality Requirements for Contractors and Suppliers (Annexure F: QAL-STD-0001).

Documentation control:

• All documentation must be submitted under cover of a Contractor's Transmittal Note stating contract references, document number, revision, title and chronological listing.
• Electronic documentation in Adobe Acrobat (PDF) and native file format; drawings in 'rvt', 'dgn', 'dxf', 'dwg' or similar approved formats.
• The Project Manager has two weeks to review and respond to submissions.
• The Contractor must resubmit revised documentation within two weeks of receipt of comments.
• Re-submittals not incorporating comments will be returned; corrections must be re-issued within two working days.
• Method statements must be issued in advance and work does not commence until the Supervisor has accepted them.

As-built documentation:

• Provide as-built/final/data packs in PDF and native formats as requested by the Project Manager.
• Provide operating manuals in PDF, well-indexed with table of contents.
• Provide original brochures with specific item, catalogue or model numbers cross-referenced to tag numbers.

Pricing format: schedule of rates for the various items captured in the pricing document.

Costs to be included in the tendered price:

• Site entry security compliance, including labour transport, access requirements and maintaining access cards for staff.
• Obtaining necessary permits for staff, subcontractors and suppliers.
• Port induction for all people working within the Port (minimum one day).
• Medical examinations for employees, as applicable.
• Police clearance certificates for each employee.
• Provision of portable toilets for Project Manager and Supervisor.
• Housing and transport of employees (no housing permitted within port boundaries).
• Connection of electricity power supply to work site; water tariffs as charged by Local Authority to the Port.
• Any additional cost for coordination and cooperation with Others – no claims for extra costs will be entertained.
• Cost of replacing any beacons displaced or destroyed without consent of the Employer.
• Cost of repairs to any damage caused to Transnet's or others' property by the Contractor's staff.
• Cost of extended working hours, if approved, may be for the Contractor's account.

No bid security, bonds, guarantees, retention or payment terms are stated in the document.

CSD registration: not stated in the document.

Tax clearance: not stated in the document.

B-BBEE: not stated in the document.

CIDB grading: not stated in the document.

CIPC registration: not stated in the document.

Professional registrations:

• All design calculations must be authenticated and authorised by professional engineers and/or technologists registered with the Engineering Council of South Africa (ECSA).
• Contractor must appoint suitably qualified, experienced, and professionally registered engineers and designers, approved by the Employer.

Site-specific compliance:

• All people working within the Port must undergo an induction on the port's health and safety, security, and general procedures. Cost for the Contractor's account.
• Each employee must have a valid police clearance certificate.
• Each employee must undergo a medical examination certifying fitness for assigned tasks.
• Minimum PPE: hard hats, safety vests, safety boots; additional PPE as per risk assessment or as advised by the Employer.
• Contractor must obtain necessary entry permits for all staff and issue identification cards.
• Contractor must comply with all requirements of the Occupational Health and Safety Act and Construction Regulations (CR 13).
• Excavations deeper than 1.5m must be shored or battered back to a safe angle.
• No excavations without written permit from port authorities and other relevant parties.
• Contractor must comply with the Health and Safety Specification (Annexure C: TNPA965-02-HS-SP-0001).
• Contractor must comply with the Minimum Environmental Requirements for Construction (Annexure D: 009-TCC-CLO-SUS-11385) and the Standard Operating Procedure for Construction Environmental Management (Annexure E).
• Contractor must comply with the General Quality Requirements for Contractors and Suppliers (Annexure F: QAL-STD-0001).
• Contractor must comply with the Industrial Relations Policy and Management Plan (Annexure G: ACM-IR-POL-001).

Health and safety requirements:

• The Contractor must comply with the Occupational Health and Safety Act and the Construction Regulations (CR 13).
• The Contractor must comply with the Health and Safety Specification (Annexure C: TNPA965-02-HS-SP-0001).
• All people working within the Port must undergo an induction on the port's health and safety, security, and general procedures. Cost for the Contractor's account; allow minimum one day.
• Each employee must undergo a medical examination certifying fitness for assigned tasks.
• Each employee must have a valid police clearance certificate.
• Minimum PPE: hard hats, safety vests, safety boots; additional PPE (ear protection, eye protection, dust masks, safety harnesses, life jackets) as per risk assessment or as advised by the Employer.
• Excavations deeper than 1.5m must be shored or battered back to a safe angle, approved by a competent person.
• No excavations without written permit from port authorities and other relevant parties.
• The Contractor must provide a comprehensive work method and schedule, followed by a detailed risk assessment for approval.
• The Contractor must develop a traffic management plan.
• The Contractor must provide adequate transport for staff between site and yard, and to and from work.
• Access to the working area is restricted to construction traffic only; no private vehicles or public transport.
• Staff, with the exemption of security personnel, shall not remain on site overnight without the agreement of the Project Manager.
• The Contractor is responsible for the security of the works until completion and hand-over.
• The Contractor must be in constant consultation with the Port's security operations.
• The Contractor must take all adequate precautions to protect against injury to persons and damage to surrounding structures and existing assets.
• The Contractor is liable for any third-party damage caused by its operations or equipment.
• The Contractor must attend a mandatory inspection of infrastructure and adjacent buildings before site establishment, and records/photographs will be taken as benchmark.

Environmental management requirements:

• The Contractor must comply with the Minimum Environmental Requirements for Construction (Annexure D: 009-TCC-CLO-SUS-11385) and the Standard Operating Procedure for Construction Environmental Management (Annexure E).
• The Contractor must prepare a Construction Environmental Management Plan (CEMP) and Project Environmental Specifications (PES).
• The Contractor must provide dust suppression as per the CEMP, PES and SES documents to minimise dust from construction traffic.
• The control of water during construction, including dewatering of deep excavations, must be managed in accordance with approved method statements that include measures to remove or mitigate adverse environmental impacts.
• The Contractor must dispose of all waste products at an appropriately licensed and registered waste disposal site, approved by the Project Manager, and provide written proof that all permits are in place. Waste may not be disposed of at the designated stockpile area.
• The Contractor must have due regard for the environment and environmental management practices in all areas.
• The Contractor must take measures to protect fauna and flora and deal with objects of historical interest as per the environmental specifications.

Contract form: NEC3 Engineering and Construction Contract (ECC).

Contract period: eighteen (18) months.

Design responsibility:

• The Contractor is wholly responsible for all design coordination, integration and liaison.
• The Contractor must appoint ECSA-registered professional engineers/technologists for all designs.
• The Contractor indemnifies the Project Manager and Employer against any claims arising from the design and construction of permanent and temporary works.

Intellectual property:

• The Contractor grants the Employer a licence to use the copyright in all design data for any purpose connected with the works, transferable to third parties without the Contractor's consent.
• Full title to intellectual property and copyright in design data vests in the Employer.
• The Contractor grants the Employer a non-exclusive licence under Section 22 of the Copyright Act 1978 to copy, use, modify and provide copies of any document/calculation to third parties.

Cooperation with Others:

• The Contractor must liaise with Transnet Operating Divisions, Eskom, Telkom, and other service/utility owners to ascertain impacts, develop mitigation measures, and protect their infrastructure.

No claims for extra costs for coordination and cooperation with Others will be entertained.

Completion:

• All data packs, quality assurance records and as-built drawings must be submitted within 30 days after the completion date.
• The Contractor must remove all plant, materials, equipment, stores, temporary accommodation and any other assets within 14 days after completion, and leave the site tidy.

Subcontracting:

• The Contractor manages all persons executing the works, including subcontractors/OEMs and suppliers.

Industrial action:

• The Contractor is responsible for managing industrial action by its employees.

Invoicing:

• The Contractor's invoices are subject to the contract terms (Section 7 of the Works Information).

Special conditions of contract:

• The Culemborg Site is a designated security area; all access is strictly controlled. The Contractor must comply with all site entry requirements, and the cost of compliance (labour transport, access requirements, maintaining access cards) must be included in the tendered price.
• The Contractor must obtain necessary entry permits for all staff and issue identification cards detailing name and identity number.
• The Contractor is responsible for the security of the works until completion and hand-over.
• The Contractor must be in constant consultation with the Port's security operations.
• The Contractor's staff shall be confined to the working area and defined access routes; disobeying this will result in disciplinary action.
• The Contractor must interface with the activities of others to avoid delays and ensure safe access. Due care must be taken when dealing with areas where illegal communities traverse the fence line.
• The Contractor must not advertise the contract or project on notice boards, in any advertising media, or reveal any details to the public.
• The Contractor must make arrangements for the connection of electricity power supply to the work site. Water supply connection points, if available, will be indicated by the Project Manager. There is no water-borne sewage facility available.
• The Employer provides the site and access for the duration of the works, and yard/laydown areas as indicated under Part C4. Temporary storage outside designated areas is at the Contractor's sole risk.
• The Contractor must provide portable toilets for the Project Manager and Supervisor, and maintain them in a clean and sanitary condition.
• No housing is permitted within the Contractor's laydown area or anywhere else within the port boundaries.
• The Contractor must appoint a registered surveyor to set out the works and survey the site before and after installation.
• The Contractor must verify survey reference points within two weeks after site handover and report any discrepancies in writing.
• The Contractor must protect property beacons, trigonometrical survey beacons, and setting-out beacons; any displaced or destroyed beacons must be replaced by a registered land surveyor at the Contractor's cost.
• Excavations deeper than 1.5m must be shored or battered back to a safe angle, approved by a competent person.
• No excavations without written permit from port authorities and other relevant parties.
• The Contractor must give at least 48 hours' notice before covering up any work.
• The Contractor must submit all data packs, quality assurance records and as-built drawings within 30 days after completion date.

The Contractor's design is evaluated at the Technical Evaluation stage in line with the Employer's requirements and specifications. The design must be submitted as part of the tender submission.

Technical evaluation will consider:

• Compliance with the Employer's requirements and specifications.
• Design must be authenticated by ECSA-registered professional engineers or technologists.
• Design must include lighting simulation/model (ReLUX at minimum), illumination studies, and electrical Certificate of Compliance.

Preference points: B-BBEE points claimed under the PPPFA (80/20 or 90/10 system, as applicable).

Minimum qualifying score: not stated in the document.

TNPA is mandated to protect its assets, customers, employees and port facilities against terrorism, sabotage, stowaways/illegal immigrants, armed robbery, etc. The works aim to replace and upgrade security fencing, perimeter lighting and entrance lighting at Culemborg to ensure compliance with relevant legislation and regulatory standards, and to address security concerns from the current condition of the facilities.

No contact information is provided in this document.

Returnable documents: none specified in this document.

Submission method: not stated in this document.

Closing time: 30 October 2026 at 16:00 (per tender record).

No evaluation criteria are specified in this document.

Scope of works:

• Design, supply, installation and commissioning of an 11kV mini substation.
• Perimeter and entrance lighting at Culemborg.
• Security fencing at Culemborg.
• Contract period: 18 months.

Site details:

• Existing perimeter fencing is a combination of steel palisade and welded mesh, approximately 2.5m high, with damaged sections and gaps.
• No perimeter lighting currently exists; only street lighting along the N1 Highway.
• Main security entrance has no dedicated lighting.
• Works to replace and upgrade fencing, perimeter lighting and entrance lighting to comply with legislation and security standards.
• Fencing installation runs along the southern boundary, adjacent to an IRT lane.

Site constraints:

• An illegal community is scattered along the site, with structures using the existing palisade fencing as support. The contractor must avoid disturbing these structures as far as possible and must inform the Employer before working adjacent to or near the community.
• Existing buildings, structures, machinery and railway lines are present; works must not affect existing infrastructure.
• An existing mini-substation (owned and operated by the Employer) supplies a 400V supply kiosk.

Underground services:

• Drawings for underground utilities can be requested from the Project Manager after appointment, but accuracy is not guaranteed.
• The contractor must verify all drawings and confirm subsoil material and properties before construction.

Access:

• Access to the Port via Duncan Road, Christiaan Barnard Street and South Arm Road.
• Access to Culemborg Precinct via the main entrance on Jack Craig Street.
• The Port is security-regulated under ISPS Maritime Security Regulations 2004.
• All personnel must produce ID at the main gate; vehicles, persons and goods may be searched.
• Random breathalyser testing applies; no alcohol permitted on site.
• Visitors must sign in; electronic access cards may be obtained from TNPA.
• Safety induction is mandatory for all personnel; induction permits must be carried and are renewable yearly.
• A vehicle permit must be obtained from the TNPA Permit Office for the duration of the work.
• PPE minimum: steel-toe boots, hard-hat, high-visibility vest; additional PPE may be required.
• Work can be scheduled during and after normal hours, subject to arrangement with the Project Manager and Operations Supervisors.

No quality management requirements are specified in this document.

No pricing schedule details are provided in this document.

Access permit replacement cost: R 360.00 per person, payable by the Service Provider if a permit is lost or not returned at project completion.

Health and safety:

• Mandatory induction before entering site or undertaking work; arranged by Port staff at no cost.
• The Service Provider must provide its own first aid facilities as per the Health and Safety Specifications.
• Compliance with the Employer's Health and Safety Standard issued with the Works Information.
• The Employer has conducted a Basic Risk Assessment; the Service Provider must familiarise itself and implement all recommended risk mitigation measures.

Access and security:

• Compliance with the Employer's security and SHEQ requirements and regulations.
• No alcohol permitted on site or on TNPA property.
• All personnel must undergo safety induction and carry induction permits.
• Vehicle permits required from the TNPA Permit Office.
• PPE requirements as specified.

Health and safety requirements:

• Mandatory induction before entering site or undertaking work; arranged by Port staff at no cost.
• The Service Provider must provide its own first aid facilities as per the Health and Safety Specifications.
• Compliance with the Employer's Health and Safety Standard issued with the Works Information.
• The Employer has conducted a Basic Risk Assessment; the Service Provider must familiarise itself and implement all recommended risk mitigation measures.
• All personnel must undergo safety induction and carry induction permits (renewable yearly).
• Vehicle permits required from the TNPA Permit Office.
• PPE minimum: steel-toe boots, hard-hat, high-visibility vest; additional PPE may be required.
• No alcohol permitted on site or on TNPA property.
• Random breathalyser testing applies.

No specific environmental requirements are stated in this document.

Special conditions:

• Working hours: Normal TNPA staff hours are 08:00 to 16:30, Monday to Friday, but the port operates 24/7.
• Access permits: Card access system; lost or unreturned permits cost R 360.00 per person, payable by the Service Provider.
• No laydown area will be provided by the Employer.
• Site constraints: Illegal community structures along the fence line must not be disturbed; the contractor must inform the Employer before working near them.
• Existing infrastructure (buildings, machinery, railway lines) must not be affected.
• The contractor must verify all drawings and subsoil conditions before construction.
• Access to the Port via Duncan Road, Christiaan Barnard Street and South Arm Road; to Culemborg via Jack Craig Street.
• Security: ID checks, searches, breathalyser testing, no alcohol.
• Safety induction mandatory; induction permits renewable yearly.
• Vehicle permits required from TNPA Permit Office.
• PPE requirements as specified.
• Work can be scheduled during and after normal hours, subject to arrangement with the Project Manager and Operations Supervisors.

The works comprise the design, supply, installation and commissioning of an 11kV mini substation, perimeter and entrance lighting, and security fencing at Culemborg, over an 18-month period. This document is Part 2: Pricing Data, containing pricing instructions and the Bill of Quantities.

Returnable documents: the priced Bill of Quantities (C2.2) and the completed pricing instructions (C2.1). All monetary amounts must be algebraically accurate and fully inclusive of all costs. No other returnable forms are specified in this part of the tender pack.

No explicit evaluation criteria (e.g., CIDB grade, B-BBEE level, CSD registration) are stated in this pricing data document. The contract is a re-measurement contract under NEC3 ECC Option B; the priced Bill of Quantities is the basis for payment. The Enterprise Development (CIDB B.U.I.L.D) items are mandatory and must be priced. Bidders must be able to execute the full scope including all SHERQ and legal requirements.

Scope of works: design, supply, installation and commissioning of an 11kV mini substation, perimeter and entrance lighting, and security fencing at Culemborg.

Contract period: 18 months.

Key quantities (from Bill of Quantities):

• Remove 1,500 m of 2.4 m steel palisade fencing and 2,000 m of 2.7 m high security welded mesh fencing, including breaking out concrete bases and disposal.
• Site clearance: 7,000 m² of rubbish, debris, vegetation and trees up to 200 mm girth; strip 150 mm topsoil over 7,000 m².
• Supply and install 5,000 m of 110 mm dia UPVC pipes, 5,000 m of 160 mm dia UPVC pipes, 10,000 m of cable draw wire, 5,000 m of cable marking tape.
• Protect, remove or realign 300 m of underground power cables; temporary and permanent protection of other services.
• Design, supply and install 3,500 m of 2.4 m high security welded mesh fence with 2.7 m intermediate posts and 300 mm overhead spikes.
• Earthworks: 140 m³ excavation for bases, 1,300 m³ pipe trenches, 200 m³ light pole/manhole foundations, 300 m³ hand excavation to expose cables (soft and hard material), 600 m³ imported bedding, 900 m³ backfill, 200 m³ disposal, compaction to 90%, 93% and 100% Mod AASHTO.
• Concrete: 140 m³ 25 MPa/19 mm concrete for bases, 350 m² rough formwork to sides of bases, 70 concrete test cubes (150x150x150 mm).
• Manholes: 10 precast 1 m diameter, 1 m deep manholes with lockable lids; 40 m³ sub-base G5 and 40 m³ sub-base G3 material.
• Preliminaries: site establishment, offices, ablutions, tools, water/power/communications, site security (24/7 for 18 months), supervision, environmental officer, health and safety compliance, environmental management compliance.

The Bill of Quantities follows the NEC approach to Preliminary and General items, using method-related charges for equipment, fixed charges for equipment required throughout construction, time-related charges for supervisory staff, and lump sums for other facilities. The Model Preambles for Trades (2008 edition) published by the Association of South African Quantity Surveyors are incorporated, with supplementary preambles taking precedence.

The Contractor must prepare and maintain a Quality Control Plan (QCP) as a fixed charge item. Concrete test cubes must be made, stored and tested in accordance with SANS 5861, SANS 5862 and SANS 5863, with acceptance per SANS 2001-CC1 clause 5.1.2. Testing must be done by an independent firm approved by the Engineer. 70 test cubes (150x150x150 mm) are required, 3 cubes per load.

The pricing schedule is a Bill of Quantities under NEC3 ECC Option B (re-measurement contract). The Employer provides the Bill of Quantities, which the Contractor prices. The contract price is the sum of lump sums and rates multiplied by quantities. Quantities are provisional and subject to remeasurement; payment is based on measured work certified by the Project Manager. Prices must be fully inclusive of all work, risks, liabilities, obligations, overheads, profit, and everything necessary. Escalation provision under Clause X1 is provisional and subject to adjustment. The Bill includes sections for Preliminaries (fixed and time-related items), Civil Works (alterations, demolitions, earthworks, concrete), and enterprise development items under the CIDB B.U.I.L.D program.

Pricing format: NEC3 ECC Option B re-measurement contract with a priced Bill of Quantities. The contract price is the sum of lump sums and rates multiplied by quantities. Quantities are provisional and subject to remeasurement; payment is based on measured work certified by the Project Manager.

Prices must be fully inclusive of all work, risks, liabilities, obligations, overheads, profit, and everything necessary to carry out the item.

Escalation: an allowance for contract price escalation is included in the Final Summary under Clause X1; it is provisional and subject to adjustment based on actual cost index fluctuations, certified by the NEC Project Manager. It is not a guaranteed payment.

Fixed preliminary items are valued and paid on a proven cost basis up to the total value.

Time-related items (e.g., supervision, plant, site security) are measured in months (18 months).

Enterprise Development (CIDB B.U.I.L.D) items are to be priced as provisional sums.

No specific compliance requirements (e.g., CIDB grade, B-BBEE level, CSD registration) are stated in this pricing data document. The contract requires compliance with the NEC3 ECC Option B conditions, including the provision of a priced Bill of Quantities. The Enterprise Development (CIDB B.U.I.L.D) requirements are mandatory and must be priced. Bidders must be capable of providing on-site security services for the full 18-month period.

The Contractor must comply with the Occupational Health and Safety Act, Construction Regulations 2003, and the Health and Safety Specification. A Health and Safety File must be maintained and closed out at project end. Health and safety compliance includes PPE, harnesses, etc. On-site security services must be provided 24/7 for the duration of the contract. An Onsite Environmental Officer is required for the 18-month period.

The Contractor must comply with the TNPA CEMP, SES and environmental legislation. An Onsite Environmental Officer is required for the 18-month period. Environmental management compliance is a fixed charge item.

The contract is NEC3 Engineering and Construction Contract (June 2005 and 2013) Option B (re-measurement with Bill of Quantities). The Bill of Quantities is a pricing document only; the Contractor Provides the Works in accordance with the Works Information. Prices and rates may be used as a basis for assessing compensation events (Clause 63.13). Escalation provision under Clause X1 is provisional and subject to adjustment based on actual cost index fluctuations, certified by the NEC Project Manager.