Professional services for rehabilitation and management of robben island (unesco world heritage site) – two-envelope bid

Closing date: 12 October 2026 at 11:00

Compulsory site briefing: Tuesday, 22 September 2026 from 10:00 to 12:00. Attendance is mandatory; failure to attend invalidates the bid. Email names to [email protected] to book a ferry.

Clarification deadline: requests must be received no later than one week before the closing date (by close of business on 5 October 2026).

Compulsory site briefing session on Tuesday, 22 September 2026 from 10h00 to 12h00. Failure to attend will invalidate the bid. Email names to [email protected] to book a ferry.

Technical enquiries:

• Contact: Ms. Seithati Dutywa
• Email: [email protected]
• Telephone: 021 413 4200

SCM enquiries:

• Contact: Mr. Molefi MacheLa
• Email: [email protected]
• Telephone: 021 413 4246

Briefing ferry booking:

• Email: [email protected]

Submission: online via eTender portal at https://www.etenders.gov.za/

Submission method: online only via the eTender portal at https://www.etenders.gov.za/ (tutorial: https://youtu.be/B7pNseNJYHM). Faxed or emailed bids are not accepted.

Format: prepare one copy each of the Technical Bid and Financial Bid in separate sealed envelopes, clearly marked "Original Technical Bid" and "Original Financial Bid". All pages must be initialled by the signatory; corrections must be initialled.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares any state employment or relationships with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• SBD 7.2 (Contract Form: Professional Services): to be signed by the successful bidder.
• General Conditions of Contract (GCC): acknowledged and accepted.
• Letter of Authority: authorises the named signatory to bind the bidder; include contact details.
• CSD report: proof of Central Supplier Database registration.
• Company profile: registration documents, addresses, ownership structure, shareholding profile, B-BBEE status, years in operation, annual turnover for the previous three financial years, audited financial statements, and contact details of the authorised representative.
• Response to TOR requirements: covering mandatory and functionality requirements.
• SANAS B-BBEE certificate, sworn affidavit, or DTIC B-BBEE certificate.

For joint ventures/consortia/trusts, additionally submit: a signed JV/Consortium/Trust agreement, valid tax clearance certificate or PIN for each party, CSD report for each party, a consolidated SANAS or CIPC B-BBEE certificate, and complete SBD 1, 3, 4, 6, 7 using the lead partner's information.

Disqualification risks:

• Late bids (after 12 October 2026 at 11:00) are returned unopened.
• Failure to attend the compulsory site briefing invalidates the bid.
• Bids valid for less than 90 days are rejected as non-responsive.
• Fronting for another entity leads to immediate disqualification.
• Any attempt to influence evaluation or award may result in rejection.
• Bids not submitted online or not in the required two-envelope format are invalid.

Documents to submit: Completed Invitation to Bid (SBD1), Letter of Authority, General Conditions of Contract, CSD report, Company profile, Response to TOR requirements (mandatory and functionality), SANAS B-BBEE Certificate/Sworn Affidavit/DTIC B-BBEE. For joint ventures/consortia: JV/Consortium/Trust agreement, tax clearance certificates for all parties, CSD reports, consolidated B-BBEE certificate, and completed SBD forms using JV information. Bids must be submitted in two separate envelopes (Technical and Financial) and submitted online via eTender portal.

Three-stage evaluation:

• Stage 1 – Mandatory requirements: failure to submit any mandatory document leads to immediate disqualification.
• Stage 2 – Technical evaluation: minimum score of 70 out of 100 required to proceed.
• Stage 3 – Price and specific goals: preferential point system for income-generating assets (80/20 or 90/10).

Stage 2 scoring (100 points total):

• Business Plans with clear timeframes (80 points):
• Demonstrated financial capacity to rehabilitate and develop the golf course (40)
• Detailed and practical implementation programme (20)
• Operational strategy including costs (10)
• SWOT analysis (10)
• Heritage Conservation Approach (20 points):
• Smart irrigation systems (5)
• Sustainable landscaping (5)
• Green infrastructure (5)
• Cultural landscape management (5)

Scoring guideline: Poor (1), Bad (2), Good (3), Very Good (4), Excellent (5).

Stage 3 – Price points (80 or 90) plus specific goals (20 or 10):

• Price formula: Ps = 80(1 + (Pt - Pmax)/Pmax) or 90 equivalent.
• Specific goals (80/20 system): Black People Equity (10 points, minimum 51% Black owned), Black Women's Equity (5 points, minimum 51% Black women owned), Local economy empowerment (5 points, bidders domiciled in South Africa with valid proof of address).
• Specific goals (90/10 system): Black People Equity (5), Black Women's Equity (2.5), Local economy empowerment (2.5).

Only financial bids of bidders who pass the technical threshold are opened. The financial proposal is indicative only and not binding at this stage.

The Robben Island Museum (RIM) requires a concessionaire to finance, rehabilitate, restore, develop, operate and maintain the golf course on Robben Island World Heritage Site.

Site: approximately 250,000 m² (25 hectares). The existing boreholes are not functional.

Scope of work:

• Infrastructure development: condition assessment, rehabilitation and implementation plans, removal of invasive vegetation, restore tees/fairways/greens/bunkers/practice areas, improve drainage, upgrade irrigation with water-efficient technologies, clubhouse and visitor facilities (to be approved by RIM), maintenance workshops, equipment storage, golf cart storage and charging, practice facilities, walking paths and signage, irrigation pump stations, and utility services.
• Golf course operations: maintenance, turf management, course presentation, visitor services, tee-time booking systems, rental equipment, tournament management, corporate golf events, marketing and promotion, membership programmes.
• Environmental management: biodiversity conservation, protect sensitive habitats, responsible turf management, minimise chemical usage, integrated pest management, climate-resilient landscaping, water conservation, renewable energy initiatives, waste reduction and recycling.
• Heritage conservation: protect the Outstanding Universal Value of Robben Island, respect authenticity and integrity of the cultural landscape, comply with heritage legislation, consult with RIM, avoid adverse impacts on archaeological and cultural resources.
• Visitor experience: professionally managed course, high-quality services, equipment hire, coaching, corporate and tourism packages, integrated tourism experiences.
• Commercial sustainability: capital investment, long-term operational sustainability, revenue generation, financial management, marketing strategy, risk management, asset maintenance, innovation in golf tourism.

Technical methodology: Assessment phase (site investigations, condition assessments, environmental assessments, heritage assessments, risk assessments, survey work); Rehabilitation and Restoration phase (vegetation clearing, landscape restoration, turf rehabilitation, green reconstruction, fairway restoration, tee rehabilitation, bunker restoration, drainage improvements, irrigation upgrades, cart paths, golf infrastructure restoration). Operational methodology: daily operations, irrigation management, maintenance schedules, staffing structure, customer service standards, membership management, visitor bookings, tournament hosting, marketing strategy, revenue generation, health and safety management.

Relevant experience required in golf course rehabilitation and restoration, golf course operations and management, golf tourism developments, leisure and hospitality developments, tourism destination management, heritage landscape architecture, environmental rehabilitation, heritage restoration projects, operation of tourism facilities within protected areas or heritage sites. Provide details of at least 3 comparable projects from 1996 to date. Project team must include: Project Director, Golf Course Architect, Heritage Landscape Architect, Civil Engineer (Water Engineering), Electrical Engineer, Horticulture Specialist, Quantity Surveyor, Golf Course Superintendent, Operations Manager, Financial Specialist, Commercial Advisor – with qualifications, professional registrations, relevant experience and CVs.

The implementation programme must cover: project inception, detailed investigations, design development, statutory approvals, heritage approvals, environmental approvals, rehabilitation works, infrastructure upgrades, testing and commissioning, operational readiness, and commencement of operations. Key milestones and estimated completion dates must be clearly identified.

Commercial proposal: capital investment, estimated rehabilitation costs, development costs, operational expenditure, revenue forecasts, business model, funding arrangements, proposed concession fee, revenue-sharing proposal, financial sustainability strategy. Financial proposal is indicative only and not binding at this stage. Price evaluation uses formula for income-generating assets: Ps = 80(1 + (Pt - Pmax)/Pmax) or 90 equivalent.

Commercial proposal must include: capital investment, estimated rehabilitation costs, development costs, operational expenditure, revenue forecasts, business model, funding arrangements, proposed concession fee, revenue-sharing proposal, and financial sustainability strategy.

The financial proposal is indicative only and not binding at this stage.

Price evaluation uses the income-generating assets formula: Ps = 80(1 + (Pt - Pmax)/Pmax) or 90 equivalent.

No bid security, performance bond, or guarantee is specified in the document.

CSD registration: bidders must be registered on the Central Supplier Database and submit a CSD report. For joint ventures/consortia, each party must submit a separate CSD report.

Tax compliance: submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN is available, provide a CSD number. Each party in a joint venture/consortium must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: submit a SANAS B-BBEE certificate, sworn affidavit, or DTIC B-BBEE certificate. For joint ventures/consortia, a consolidated SANAS or CIPC B-BBEE certificate is required.

State employment: bidders must not be persons in the service of the state, nor companies with directors who are state employees.

SBD 4 (Bidder's Disclosure): declares any state employment or relationships with the procuring institution.

SBD 6.1 (Preference Points Claim): claims preference points for specific goals.

No CIDB grading is required for this tender.

Operational methodology must include health and safety management.

Environmental management requirements: biodiversity conservation, protecting sensitive habitats, environmentally responsible turf management, minimising chemical usage, integrated pest management, climate-resilient landscaping, water conservation, renewable energy initiatives, waste reduction and recycling. Environmental sustainability approach must address water conservation, alternative water sources, climate adaptation, climate resilience, alien vegetation management, indigenous landscaping, pollution prevention.

General Conditions of Contract apply. The Entity becomes owner of all information, documents, programmes, advice, and reports. Copyright vests in the Entity. Confidentiality obligations. Bidders must destroy copies if unsuccessful. The service provider may use general knowledge acquired if not detrimental. Personal information processed under POPIA. Bids valid for 90 days. The Entity may terminate the contract for non-compliance with 7 days' notice. Assignment prohibited without prior written authority.

The successful respondent will enter into a concession arrangement. RIM may negotiate with the Preferred Proponent to finalise contract/lease terms, including financial terms, clarification of outstanding issues, and amendments to departures from the draft contract. The Entity reserves the right to vary quantities at award, accept or reject any or all bids, and annul the tender process without liability.

Mandatory requirements: company profile (registration, addresses, ownership, shareholding, B-BBEE status, years in operation, turnover, audited financials, contact details); relevant experience (at least 3 comparable projects from 1996 to date with location, value, scope, duration, status, references, role); technical methodology (assessment phase, rehabilitation and restoration phase); operational methodology (daily operations, irrigation, maintenance, staffing, customer service, memberships, bookings, tournaments, marketing, revenue, health and safety); environmental sustainability approach; heritage conservation approach; commercial proposal (indicative); project team details (qualifications, registrations, CVs); programme and implementation plan; socio-economic development; innovation.

Evaluation is a 3-stage process: Stage 1 – Mandatory requirements (failure leads to disqualification); Stage 2 – Evaluation criteria with minimum score of 70 to proceed; Stage 3 – Preferential point system (80/20 or 90/10). Stage 2 criteria: Business Plans with clear timeframes (80 points) – financial capacity (40), implementation programme (20), operational strategy (10), SWOT analysis (10); Heritage Conservation Approach (20 points) – smart irrigation (5), sustainable landscaping (5), green infrastructure (5), cultural landscape management (5). Scoring guideline: Poor (1), Bad (2), Good (3), Very Good (4), Excellent (5). Stage 3: Price points (80 or 90) and Specific Goals (20 or 10) with formula Ps = 80(1 + (Pt - Pmax)/Pmax) or 90 equivalent. Specific goals: Black People Equity (10 or 5 points), Black Women's Equity (5 or 2.5), Local economy empowerment (5 or 2.5).