RFQ: social media marketing training service provider (5-Day seta-accredited course) - PRASA metrorail gauteng

Closing date: 12 November 2026 at 10:00

Compulsory briefing: 06 November 2026 at 10:00

Venue: Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein, 6th Floor Boardroom

Enquiries:

• Contact: Khuthadzo Tshikhudo
• Telephone: 011 085 7060
• Email: [email protected]
• Email: [email protected]

Submission address:

Ground Floor, Shosholoza Meyl Junction

Cnr Leyds and 78 Simmonds Street

Braamfontein

Complaints: [email protected]

Submission method: hand delivery only. No email or fax accepted.

Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein.

Closing time: 12 November 2026 at 10:00. Late submissions are not accepted.

Quotations must be in a sealed envelope and addressed to PRASA.

Quotations must not include documents or references relating to any other quotation or proposal.

Changes to a quotation after closing are not considered.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at PRASA; also discloses PEP/PIP relationships.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• Form D (Certificate of Attendance of Compulsory RFQ Briefing): proof of attendance at the compulsory briefing.
• Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10).
• Proof of SETA accreditation for Social Media in the Workplace Training.
• Letter of Good Standing: COIDA.
• Valid SARS PIN.
• CSD supplier registration number.
• Joint Venture/Consortium/Subcontract Agreement if applicable, signed by all parties.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Missing any mandatory returnable document at closing.
• Quotations received after closing time or at the wrong venue.
• Attempting to canvass any SCM officer or PRASA employee between closing and award.
• Submitting a quotation that includes references to other quotations or proposals.

Evaluation stages:

• Stage 1: Compliance (Stage 1A mandatory requirements, Stage 1B other mandatory requirements).
• Stage 2: Technical/Functionality – minimum threshold 60%.
• Stage 3: Price (80 points) and Specific Goals (20 points).

Stage 1A – Mandatory (failure = automatic disqualification):

• Completed Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10).
• Attendance of compulsory briefing session (Form D) – confirmed via attendance register.
• SETA registration for Social Media in the Workplace Training and proof of accreditation.

Stage 1B – Other mandatory (may be requested within 3 working days; failure to provide = disqualification):

• Signed and completed RFQ document and SBD forms.
• Letter of Good Standing: COIDA.
• Valid SARS PIN.
• All declarations completed.
• Joint Venture/Consortium/Subcontract Agreement if applicable.
• CSD supplier registration number.

Stage 2 – Technical/Functionality (100 points):

• Based on successfully completed similar projects.
• 0 similar projects = 0 points; 1 = 20; 2 = 40; 3 = 60; 4 = 80; 5 or more = 100.
• Evidence required per project: appointment letter on company letterhead, description, purchase order, client name and contact, project start/end dates, extension of time, contract value incl. VAT, and completion certificate or client letter.
• Minimum threshold: 60%. Bidders scoring below are excluded from price and specific goals evaluation.

Stage 3 – Price and Specific Goals (100 points total):

• Price: 80 points using the 80/20 preference point system formula.
• Specific Goals: 20 points.

Specific goals and evidence:

• Black Women owned: 10 points – certified copy of ID documents of owners.
• EME or QSE 51% Black Owned: 10 points – audited annual financial statements, B-BBEE certificate or affidavit.

Objective criteria: PRASA may award to a bidder that did not score highest based on negative track record, spreading awards, or avoiding concentration of awards.

PRASA may split the award among more than one service provider.

PRASA may appoint a bidder other than the successful bidder if the successful bidder fails to sign the contract within 14 days, fails to provide security/bonds/guarantees, fails to meet a condition precedent, or contract negotiations fail.

Scope: Provision of a 5-day Social Media and Communication training course, SETA-accredited.

Purpose: Equip learners with elementary skills in social media and communication, including business communication methods, industry theories and practices, public relations principles, and use of IT systems in the digital space.

Learner outcomes: apply business communication methods, discuss industry theories and practices, apply communication and PR theories to support business goals, demonstrate use of appropriate IT and information systems.

Supplier requirements:

• Must be registered with a SETA for Social Media in the Workplace Training.
• Must supply own resources: projector, pens, whiteboard markers, flip charts (if relevant).
• Must manage the attendance register and provide it to the end user.
• Responsible for all administration during the course.
• Must issue hardcopy certificates of competency.
• Metrorail Gauteng will provide the venue.

Quantity: 27 candidates.

Training approach: The course must enable learners to apply different methods of business communication, discuss industry theories and practices, apply communication and PR theories to support business goals, and demonstrate use of appropriate IT and information systems in the digital space.

Technical/Functionality evaluation (100 points):

• Based on number of successfully completed similar projects.
• 0 similar projects = 0 points; 1 = 20; 2 = 40; 3 = 60; 4 = 80; 5 or more = 100.
• Evidence required per project: appointment letter on company letterhead, description, purchase order, client name and contact (email and office number), project start/end dates, extension of time if applicable, contract value incl. VAT, and completion certificate or client letter confirming successful completion.
• Minimum threshold: 60%.

Pricing must be submitted on the provided Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10).

Prices in South African Rand, inclusive of all applicable taxes.

Price offer is firm; basis must be indicated.

Cost breakdown must be provided.

Price escalation basis and formula must be indicated.

Pricing must be in the prescribed format; deviation may render the bid non-responsive.

Discounts considered only at final evaluation stage on an unconditional basis.

If highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third scoring bidder; if no agreement, the RFQ is cancelled.

BOQ item: Social Media Marketing Training, per candidate, quantity 27, VAT 15%.

Pricing format:

• Prices must be quoted in South African Rand, inclusive of all applicable taxes.
• Price offer is firm; basis must be clearly indicated.
• Cost breakdown must be provided.
• Price escalation basis and formula must be indicated.
• Pricing must be submitted strictly in the provided pricing schedule format; deviation may render the bid non-responsive.
• Discounts offered will only be considered at the final evaluation stage on an unconditional basis.
• If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third scoring bidder; if no agreement, the RFQ is cancelled.

BOQ/Pricing Schedule (Section 10):

• Item: Social Media Marketing Training, unit of measure: per candidate, quantity: 27.
• VAT 15% to be added.

Payment terms:

• PRASA pays within 30 days of receipt of a correct tax invoice.

CSD registration:

• Mandatory registration on National Treasury's Central Supplier Database (CSD). Business may not be awarded to a bidder not registered on CSD. Foreign suppliers with no local registered entity are exempt.

Tax compliance:

• Must submit a valid SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if no TCS PIN is available.
• For consortia/JVs/subcontractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Bids from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state will not be considered.

B-bbee:

• Preference points claimed under the 80/20 system.
• Specific goals: Black Women owned (10 points) – certified ID copies of owners; EME or QSE 51% Black Owned (10 points) – audited annual financial statements, B-BBEE certificate or affidavit.
• Failure to submit proof for specific goals means those points are not claimed.

Other:

• COIDA Letter of Good Standing required.
• SETA accreditation for Social Media in the Workplace Training required.

Warranty: Supplier warrants items are in accordance with PRASA's requirements, fit for purpose, and free from defects for one year from acceptance (unless another period is stated in the order).

Indemnity: Supplier indemnifies PRASA against claims arising from the supplier's negligence, infringement of intellectual or legal rights, breach of statutory duty, defective design, materials or workmanship, and against claims for infringement of the rights of others (except where caused by things provided by PRASA).

Assignment and sub-contracting: Subcontracting requires PRASA's prior approval. The successful bidder remains liable for performance.

Governing law: Contract governed by South African law; parties submit to non-exclusive jurisdiction of South African courts.

Payment: PRASA pays within 30 days of receipt of correct tax invoice.

Late delivery: May be subject to penalty if imposed in the order/contract.

Rejection: PRASA may reject non-conforming items; supplier must correct non-conformances for services.

PRASA may cancel the contract if information furnished by the bidder is later proved incorrect.

PRASA may appoint another bidder if the successful bidder fails to sign the contract within 14 days, fails to provide security/bonds/guarantees, fails to meet a condition precedent, or negotiations fail.

Stage 1A – Mandatory: Completed Pricing and Delivery Schedule (Section 4), BOQ/Pricing Schedule (Section 10), attendance of compulsory briefing (Form D), SETA registration and proof of accreditation.

Stage 1B – Other mandatory: Signed and completed RFQ and SBD forms, COIDA letter of good standing, valid SARS PIN, all declarations, JV/consortium/subcontract agreement if applicable, CSD registration number.

Stage 2 – Technical/Functionality: minimum threshold 60%.

Stage 3 – Price (80 points) and Specific Goals (20 points).

Specific goals: Black Women owned (10 points), EME or QSE 51% Black Owned (10 points).

PRASA may apply objective criteria to award to a bidder that did not score highest.

PRASA may split the award.

PRASA may appoint another bidder if the successful bidder fails to sign within 14 days, fails to provide security, fails to meet a condition precedent, or negotiations fail.