Completion of sanitation infrastructure and external works at upper gwadu primary school, eastern cape (safe batch 5)

The project is the completion of external works at Upper Gwadu Primary School, including construction of new ablution facilities, under the Sanitation Appropriate for Education (SAFE) Programme Batch 5.

The site is the existing school, which remains operational during construction.

The contract is a State Contract; no payment guarantee will be provided.

The works are measured under the Standard System of Measuring Building Work, Seventh Edition.

Closing date: 13 November 2026 at 10:00.

Tender validity: 20 weeks from the closing date.

Site possession: date to be advised.

Commencement on site: within 5 working days of taking possession.

Practical completion: date to be advised.

Priced documents submission: within 5 working days of the Letter of Appointment.

As-built drawings: within 14 days after practical completion.

Employer and principal agent

• Organisation: The Mvula Trust
• Address: 67 Devereux Avenue, Vincent, East London, 5217
• Telephone: 043 726 2255
• Facsimile: 043 726 5967

Quantity surveyor

• Organisation: Excel Quantity Surveyors
• Address: 48 Flamingo Drive, Southernwood, Mthatha, 5099
• Telephone: 047 531 0424

Submission method: not stated in the document.

Returnable documents:

• Priced Bill of Quantities: all items in the Preliminaries and Health and Safety bills must be individually priced and quantities inserted; lump sums are not accepted.
• Health and Safety schedule: fully priced and included with the priced bill of quantities.
• Priced documents: to be submitted within 5 working days of the Letter of Appointment.
• Waiver of contractor's lien: required.
• Contract works insurance, SASRIA insurance and public liability insurance: to be effected by the contractor.
• As-built drawings: three full sets to be submitted within 14 days after practical completion.
• Method statement: to be produced when required by the principal agent.

Scope: completion of external works at Upper Gwadu Primary School, including construction of new ablution facilities, under the SAFE Batch 5 programme.

Site: the existing school, which remains operational; work must be sequenced around school activities.

Alterations (provisional):

• Remove rocks on site and dump at a nearby site located by the contractor.
• Remove grass and vegetation from the access driveway area (140 m²) and dump at a nearby site.
• Remove grass and vegetation from paved areas (387 m²) and dump at a nearby site.
• Apply approved weed killer over the paved area (387 m²).
• Remove grass and vegetation from v-drains (185 m²) and dump at a nearby site.
• Allow an amount for miscellaneous items and work.

External works (provisional):

• Access driveway: excavation not exceeding 2 m deep; load, cart and dump surplus material; fill under driveways; rip and re-compact in situ material to 93% Mod. AASHTO density; prescribed density tests on filling; apply approved anti-termite soil poison by a registered pest control company, guaranteed against termite infestation for ten years.
• Fencing and gates: supply and install gates and padlocks.

Health and safety:

• Prepare a site-specific Health and Safety Plan.
• Submit a Health and Safety File.
• Provide a full-time Health and Safety Officer for the entire construction period.
• Provide induction training for 10 personnel.
• Provide 1 first aid box.
• Provide personal protective equipment: 10 hard hats, 10 reflective vests, 10 pairs of protective footwear, 20 ear plugs and 20 dust masks.
• Conduct initial (baseline) medical examinations for 10 personnel and exit examinations for 10 personnel.
• Establish noise zones and conduct audiograms.
• Costs must include a Community Liaison Officer (CLO).

Temporary works and services:

• Provide water, electricity, telecommunication equipment and ablution facilities for the works.
• Provide a container for storage of materials.
• Provide air-conditioned office accommodation with tables and chairs for site meetings.
• Provide one notice board.
• Erect hoardings, safety screens, barriers and access gates for the protection of the public.
• Remove all temporary works on completion and make good any damage.

Quality and documentation:

• Maintain a construction instruction book and a daily record book on site.
• Provide weekly labour and plant records.
• Submit three full sets of as-built drawings within 14 days after practical completion.
• Provide a method statement when required by the principal agent.
• Use proprietary branded products strictly in accordance with the manufacturer's instructions.
• Obtain the architect's written approval for any alternative to specified materials before tender submission.

Method statement: produce when required by the principal agent, outlining construction methods and labour and plant resources proposed for the works.

Approval of the method statement does not relieve the contractor of responsibility for the methods and resources.

The contractor must sequence work to accommodate the school's operations and reflect this in the construction programme and pricing.

Carry out the works with minimal mess, noise and disturbance to adjoining classroom blocks and students.

Provide temporary protection, including tarpaulins, as directed.

The principal agent may direct the order of execution and may require additional resources and overtime at the contractor's cost to recover programme.

Samples and shop drawings: submit material samples, workmanship samples and shop drawings as required by the principal agent.

Construction instruction book: maintain an A4 triplicate book on site; only instructions recorded in it are recognised.

Daily record book: record work done, site visits and events affecting the works; sign and forward daily to the principal agent for counter-signature.

Labour record: provide a weekly schedule of tradesmen and labourers employed by the contractor and subcontractors.

Plant record: provide a weekly schedule of plant (excluding hand tools) used on the works.

As-built drawings: record construction breaks and concrete pour extents on the structural engineer's drawings; submit three full sets within 14 days after practical completion.

Method statement: produce when required by the principal agent, outlining construction methods and labour and plant resources.

Proprietary products: handle, store and fix strictly in accordance with the manufacturer's instructions after consultation with the manufacturer's authorised representative.

Alternative materials: obtain the architect's written approval before tender submission; otherwise the specified materials are deemed to be allowed for.

Pricing is by priced Bill of Quantities; every item must be individually priced and quantities inserted where required.

Do not lump items into a single sum or amount.

The fully priced bill of quantities, including the health and safety schedule, must be submitted with the tender.

Unpriced items are deemed included free of charge; no claims for extras arising from omissions will be entertained.

Prices must include all obligations, requirements and specifications in the General Preambles for Trades 2017 and any supplementary preambles.

The contract value is not subject to CPAP adjustment.

VAT is included in the final summary.

Pricing format: priced Bill of Quantities; every item must be individually priced and quantities inserted; unpriced items are deemed included free of charge.

Contract value adjustment: not subject to CPAP.

Payment for materials and goods: yes.

Payment guarantee: none provided (State Contract).

Contract works insurance: for the contract sum, with a deductible not exceeding 5% of each claim.

SASRIA insurance: for the contract sum plus 20%, with a deductible set by the insurer.

Public liability insurance: R5 million, with a deductible not exceeding 5% of each claim.

Waiver of contractor's lien: required.

Penalty for non-completion: 5.75c per R100 of the contract sum per calendar day.

Off-site materials: may be included in interim payments only at the principal agent's discretion and against an approved bank guarantee.

Tender validity: 20 weeks from the closing date.

Contract framework: JBCC Principal Building Agreement, Series Edition 4.1 (March 2005), as amended; JBCC Preliminaries Series 2000 (May 2005).

Measurement standard: Standard System of Measuring Building Work, Seventh Edition, including amendments.

Health and safety: comply with the Occupational Health and Safety Act and Construction Regulations 2014; submit a site-specific Health and Safety Plan and a Health and Safety File.

Insurance: contract works, SASRIA and public liability cover as specified.

Waiver of lien: required.

As-built drawings: three full sets within 14 days after practical completion.

No payment guarantee will be provided.

No specific B-BBEE, CIDB or CSD requirements are stated in the document.

Comply with the Occupational Health and Safety Act and Construction Regulations 2014, other relevant regulations and project-specific health and safety specifications.

Submit a site-specific Health and Safety Plan and a Health and Safety File.

Provide a full-time Health and Safety Officer for the entire construction period.

Provide induction training for 10 personnel.

Provide 1 first aid box.

Provide personal protective equipment: 10 hard hats, 10 reflective vests, 10 pairs of protective footwear, 20 ear plugs and 20 dust masks.

Conduct initial (baseline) medical examinations for 10 personnel and exit examinations for 10 personnel.

Establish noise zones and conduct audiograms.

Include a Community Liaison Officer (CLO) in the costs.

Insert quantities for each health and safety item; do not lump items into a single sum.

The fully priced health and safety schedule must be included in the priced bill of quantities.

Contract form: JBCC Principal Building Agreement, Series Edition 4.1 (March 2005), as amended; Preliminaries JBCC Series 2000 (May 2005).

Employer and principal agent: The Mvula Trust, 67 Devereux Avenue, Vincent, East London, 5217; telephone 043 726 2255; facsimile 043 726 5967.

Site possession: date to be advised.

Commencement: within 5 working days of taking possession.

Practical completion: date to be advised.

Penalty for non-completion: 5.75c per R100 of the contract sum per calendar day.

Latent defects: water leakage into the building is classified as a latent defect unless caused by a design defect or storm damage; defects must be attended to progressively during the defects liability period.

Dispute resolution: mediation, then litigation.

Law: Republic of South Africa.

Payment guarantee: none (State Contract).

Off-site materials: included in interim payments only at the principal agent's discretion and against an approved bank guarantee.

Insurance: contract works for the contract sum (deductible not exceeding 5% per claim); SASRIA for the contract sum plus 20%; public liability for R5 million (deductible not exceeding 5% per claim).

Waiver of contractor's lien: required.

As-built drawings: three full sets within 14 days after practical completion.

Contract value adjustment: not subject to CPAP.