Printing of exhibition display panels onto glass and alupanels for the nelson mandela prison house museum

Closing date and time: 23 November 2026 at 11:00

Advert date: 11 November 2026

No briefing or site visit mentioned.

Technical enquiries:

• Contact: Amy Sephton
• Email: [email protected]
• Contact: Lynn Abrahams
• Email: [email protected]

SCM enquiries:

• Email: [email protected]

Attention: Kagiso Themba

Address: Iziko South African Museum, 25 Queen Victoria Street, Cape Town, 8001

Submission method: email

Submission emails: [email protected] and [email protected]

Closing time: 23 November 2026 at 11:00

Returnable documents (all must be completed, signed and submitted with the quotation):

• CSD report with supplier number and company details, plus tax status verification PIN and tax registration number.
• Detailed pricing structure on company letterhead, inclusive of VAT, disbursements and escalations.
• Valid B-BBEE certificate or sworn affidavit.
• Signed Request for Quotation document.
• Company profile and work portfolio with at least ten comparable projects completed in the past five years, including pictures, descriptions, completion dates and client contact details.
• Insurance coverage for loss, damage or breakage of the glass panels to a minimum value of R250,000, or a signed written undertaking accepting full financial responsibility and immediate replacement at the bidder's own cost.
• SBD 4 (Bidder's Disclosure): declares employment by an organ of state, relationships with the procuring institution and interests in other CSD-registered enterprises.
• SBD 6.1 (Preference Points Claim Form): claims preference points under the 80/20 system.

Disqualification risks:

• Bid not filled in correctly or completely, non-compliant with the specification, submitted after the closing date and time, supplier not registered on the CSD, or non-compliant tax status.
• Alterations to the tender document other than the bidder's details and price.
• Listing on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to all directors.
• Failure to supply any of the administrative documents may lead to the quote not being considered.

Evaluation approach: best value, not lowest price.

Preference point system: 80/20 (80 points price, 20 points specific goals).

Specific goals: based on black ownership percentage:

• 50% or more black ownership = 20 points
• Less than 50% black ownership = 10 points
• 0% black ownership = 0 points

Evidence required: B-BBEE certificate, company registration certification, identification documentation, CSD report.

No minimum qualifying score stated.

Scope: Printing of exhibition display panels onto glass and alupanels for the Nelson Mandela Prison House Museum near Drakenstein Correctional Facility.

Indoor display panels:

• Print onto 30 x 1800mm (h) x 1000mm (w) x 12.76mm Toughened Laminated Safety Glass (TLSG) – glass supplied by Iziko. Account for 1-3 layers of white ink where needed.
• Direct full colour prints onto 30 x 1800mm (h) x 1000mm (w) frosted vinyl with white ink text and white base layer for images – vinyl supplied and quoted by bidder, application to supplied glass or acrylic.
• High-quality interior-grade laminate for protection of the above direct print to glass panels – 30 panels, supplied, cut and applied.
• Print text onto 1 x 800 x 900 display plinth – 6mm toughened glass (supplied by Iziko).
• Direct full colour print onto 1 x 800 x 900 frosted vinyl with white ink text and white base layer – vinyl supplied and quoted by bidder.

Outdoor display panels:

• Print texts onto 12 x approximately 1 sqm x 3mm Alupanel for mounting onto outdoor display panels – Alupanel supplied and quoted by bidder.
• High-quality exterior-grade laminate (preferably cast laminate) for protection of the above printed Alupanel panels – 12 panels.
• Print texts onto 15 x 340mm x 320mm x 3mm Alupanel for mounting onto milestone panels – Alupanel supplied and quoted by bidder.
• High-quality exterior-grade laminate (preferably cast laminate) for protection of the above printed Alupanel panels – 15 panels.

General:

• Full colour clear vinyl print applied to 3mm clear acrylic 150 x 150mm – acrylic supplied and quoted by bidder.
• Direct full colour print to 3-5mm Forex labels 110mm x 210mm.
• Direct full colour print to forex 5mm 30m2 1200mm x 600mm banner fabric with drawstring casing/fabric tunnel to dials.
• Direct full colour prints to scratch proof linen wallpaper 30m2.

Production requirements:

• Colour samples: hand delivery to Iziko sites within 12 hours of receipt of test files/pantone colours. No additional charges for sample deliveries.
• Site visits: Project Lead/Account Manager attendance for sample sign-off and installation preparation meetings.
• Packaging, delivery and installation: safe packaging, transport, delivery, handling and professional installation at specified Iziko sites. No additional charges for packaging, delivery or installation.
• Insurance covering the 30 glass panels from receipt until completion of installation.

Project execution:

• Iziko provides print-ready files/artwork.
• Bidder must adhere to specifications and take direction from Iziko's curatorial and design team.
• Sample delivery and sign-off: Project Lead/Account Manager must hand-deliver samples to Iziko South African Museum and Iziko Nelson Mandela Prison House within 24 hours of receiving artwork files.
• Print production and quality control: pre-flight checks, file preparation, RIP processing, proofing, colour management, trimming, quality control.
• Packaging, delivery and installation: site coordination by Project Lead/Account Manager.

Deliverables timeline:

• Week 1-2 (estimated November 2026): production and delivery of samples for review and approval.
• Week 3-4 (estimated January 2027): receive print-ready artwork and glass panels, undertake printing and application.
• Week 5-6 (estimated 18-26 January 2027): complete production, transport all printed panels to Nelson Mandela Prison House, on-site installation.
• Week 7 (estimated 1-5 February 2027): final inspections, address defects, complete rectifications.

Quality control requirements:

• Artwork pre-flight checks, file preparation, file setup, RIP processing, proofing, colour management, trimming, and quality control to ensure accurate and exhibition-standard final outputs.
• High-quality interior-grade laminate for protection of direct print to glass panels to provide long-term protection against UV exposure, weathering and environmental deterioration.
• High-quality exterior-grade laminate (preferably cast laminate) for protection of printed Alupanel panels to ensure durability and colour stability for extended outdoor use.
• Final inspections and rectification of any defects or snags to the satisfaction of Iziko.

Pricing schedule items (unit of measurement: each unless otherwise specified):

• Print onto 1800mm (h) x 1000mm (w) x 12.76mm Toughened Laminated Safety Glass (TLSG) – quantity 30
• Direct full colour prints onto 1800mm (h) x 1000mm (w) frosted vinyl with white ink text and white base layer – quantity 30
• High-quality interior-grade laminate 1800mm (h) x 1000mm (w) – quantity 30
• Print text onto display plinth 800 x 900 – quantity 1
• Direct full colour print 800 x 900 frosted vinyl – quantity 1
• Print texts onto approximately 1 sqm x 3mm Alupanel – quantity 12
• High-quality exterior-grade laminate for Alupanel panels – quantity 12
• Print texts onto 340mm x 320mm x 3mm Alupanel – quantity 15
• High-quality exterior-grade laminate for milestone panels – quantity 15
• Full colour clear vinyl print on 3mm clear acrylic 150 x 150mm – quantity 1
• Direct full colour print to 3-5mm Forex labels 110mm x 210mm – quantity 1
• Direct full colour print to forex 5mm 30m2 1200mm x 600mm banner fabric – quantity 1
• Direct full colour prints to scratch proof linen wallpaper 30m2 – quantity 1
• Production costs: samples, site visits, packaging/delivery/installation, insurance – full project

Pricing instructions:

• Payment based on deliverables, only for work completed satisfactorily, invoices approved by project manager.
• Quotes valid for 90 days from bid closing date.
• No variation after award.
• VAT at 15% to be added.

Pricing format: detailed pricing schedule on company letterhead, inclusive of VAT, disbursements and escalations. Unit of measurement is each unless otherwise specified.

Pricing schedule items include all line items listed in the scope, plus production costs (samples, site visits, packaging/delivery/installation, insurance).

VAT at 15% to be added.

Payment terms:

• Payment based on deliverables for goods received.
• Payment only for work completed satisfactorily, with invoices provided and approved by the project manager.
• Quotes valid for 90 days from bid closing date.
• No variation after award.

Insurance requirement: minimum R250,000 coverage for loss, damage or breakage of glass panels, or signed written undertaking accepting full financial responsibility.

CSD registration: mandatory – supplier must be registered on the Central Supplier Database (CSD) and provide CSD report with supplier number.

Tax status: must have compliant tax status, provide tax status verification PIN and tax registration number.

B-BBEE: valid B-BBEE certificate or sworn affidavit required to claim preference points. Specific goals based on black ownership percentage (see evaluation criteria).

No CIDB grading required (not construction).

No other professional registrations specified.

No specific OHS requirements stated in the document.

Environmental protection requirements: laminates must provide long-term protection against UV exposure, weathering and environmental deterioration. Exterior-grade laminate (preferably cast laminate) for outdoor panels to ensure durability and colour stability for extended outdoor use.

Formal contract: the proposal and appended documentation form the basis for an agreement to be negotiated and concluded in a formal contract between Iziko and the preferred service provider. A mere offer and acceptance does not constitute a formal contract.

General principles: the lowest or only quotation will not necessarily be accepted. Iziko reserves the right to accept or reject any quotation and to withdraw its decision at any time.

Intellectual property: all designs and interactive elements developed for the exhibition remain the sole property of Iziko. All assets must be delivered with documentation handover or directly after opening.

Declaration: bidder must confirm no involvement with tender defaulters, no fraud/corruption convictions in the last five years, no conflict of interest, and that the contents of SBD 4 and SBD 6.1 are true and correct. False declaration may lead to cancellation and action.

Insurance: bidder must provide proof of valid insurance coverage for glass panels to a minimum value of R250,000, or a signed written undertaking accepting full financial responsibility for any loss, damage or breakage, and confirming immediate replacement at the bidder's own cost.

Evaluation approach: best value, not lowest price. Proposals evaluated on 80/20 preference points system: 80 points for price, 20 points for specific goals (black ownership). No minimum qualifying score stated.