Solar pv training service provider RFQ – gauteng government tender

Briefing session: 06 November 2026 at 11:00 (compulsory)

Closing date and time: 12 November 2026 at 10:00

Contact person: Khuthadzo Tshikhudo

Enquiries: Tel: 011 085 7060

Email: [email protected] and [email protected]

Submission address: Ground Floor Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein

Service delivery address: Ground Floor Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein

Closing date: 12 November 2026 at 10:00

Submission method: hand delivery to Ground Floor Shosholoza Meyl Junction, Cnr Leyds and 78 Simmonds Street, Braamfontein

No email or fax submissions accepted

Mandatory returnable documents:

• Completed Pricing and Delivery Schedule Form (Section 4)
• Completed BOQ/Pricing Schedule (Section 10)
• Attendance of compulsory briefing session (Form D) with proof of QCTO/EWSETA accreditation (unit standard 120883)
• Signed and completed RFQ and SBD forms (including SBD 4 Declaration of Interest and SBD 6.1 Preference Points Claim)
• Letter of Good Standing: COIDA
• Valid SARS TCS PIN or CSD number
• Joint Venture/Consortium Agreement if applicable
• CSD supplier registration number

Failure to submit any mandatory document results in bid disqualification

Stage 1 Compliance Evaluation – Stage 1A Mandatory Requirements:

• Completed Pricing and Delivery Schedule Form (Section 4)
• Completed BOQ/Pricing Schedule (Section 10)
• Attendance of compulsory briefing session (Form D) with proof of QCTO/EWSETA accreditation (unit standard 120883)

Stage 1B Other Mandatory Requirements:

• Signed and completed RFQ and SBD forms
• Letter of Good Standing: COIDA
• Valid SARS TCS PIN
• Completed all RFP documentation including declarations
• Joint Venture/Consortium Agreement if applicable
• CSD supplier registration number

Only bidders complying with Stage 1A proceed to further evaluation

Stage 2 Technical/Functionality Requirements:

• Minimum threshold of 60%; bidders scoring below not considered for price and specific goals evaluation

Stage 3 Price and Specific Goals Evaluation:

• 80/20 preference point system; maximum 80 points for price, 20 points for specific goals
• Black Women owned: 10 points with certified ID documents of owners
• EME/QSE 51% Black Owned: 10 points with supporting evidence
• Total points: 100

Solar Photovoltaic Installation Tester Training Specification

Accreditation: QCTO - SP-250305/EWSETA (unit standard 120883)

Purpose: Prepare learner to operate as Solar PV Installation Tester

Tasks:

• Conduct inspections and evaluate functionality of installed solar PV systems
• Maintain, test and replace inverters and transformers
• Interpret test results and rectify systems for performance optimization
• Test and troubleshoot faults on solar PV systems under supervision

Must be accredited with QCTO or EWSETA

Supplier to supply own resources: Projector, Pens, white board markers, flip chart

Supplier to manage attendance register and furnish end user with attendance registers

Supplier responsible for all administration throughout course duration

Supplier to issue hardcopy Certificate of Competency and license

Training capacity: 15 theory candidates per session, 15 practical training candidates per session, Solar Green Card candidate

Functionality evaluation based on similar project experience

Scoring: Zero similar projects = 0 points; 1 similar project = 20 points; 2 similar projects = 40 points; 3 similar projects = 60 points; 4 similar projects = 80 points; 5+ similar projects = 100 points

Must provide for each successfully completed project: copy of appointment letter (on company letterhead), description of project, purchase order, client name, contact (email and office number), project start date, project end date, contract value inclusive of VAT

Must attach completion certificate signed by client or letter from client confirming successful completion of project

Minimum threshold of 60% must be achieved to proceed to price and specific goals evaluation

Accreditation requirement: Must be registered with QCTO - SP-250305/EWSETA (unit standard 120883) for Solar Photovoltaic Installation Tester Training

Training must cover specified unit standard

Supplier must demonstrate accreditation with QCTO or EWSETA

Quality assurance: Supplier responsible for all administration throughout course duration

Must issue hardcopy Certificate of Competency and license upon completion

Training must follow specified tasks: conduct inspections, maintain/test/replace inverters and transformers, interpret test results, test and troubleshoot faults under supervision

Pricing must be quoted in South African Rand, inclusive of all applicable taxes

Price offer must be firm with basis indicated

Pricing Bill of Quantity completed in line with schedule

Cost breakdown must be indicated

Price escalation basis and formula must be indicated

Bidders must submit pricing strictly according to the price schedule; deviation could result in bid being declared non-responsive

Should bidder offer discounted price(s), PRASA will only consider such discounts in final evaluation stage on unconditional basis

If price offered by highest scoring bidder is not market-related, PRASA may negotiate market-related price; if not agreed, may cancel RFQ

Pricing format: Prices quoted in South African Rand, inclusive of all applicable taxes

Price offer must be firm with basis indicated

Pricing Bill of Quantity completed in line with schedule

Cost breakdown must be indicated

Price escalation basis and formula must be indicated

Bidders must submit pricing strictly according to the price schedule; deviation could result in bid being declared non-responsive

Should bidder offer discounted price(s), PRASA will only consider such discounts in final evaluation stage on unconditional basis

Delivery period: Suppliers requested to offer earliest delivery period possible; delivery within working days from date of order

Payment terms: PRASA pays within 30 days of receipt of correct tax invoice

Grand total includes VAT at 15%

CSD registration: Must be registered on National Treasury's Central Supplier Database (CSD) and provide CSD number (MAAA)

Valid SARS Tax Compliance Status (TCS) PIN required, or TCS certificate if PIN unavailable

CSD number mandatory if no TCS PIN

COIDA Letter of Good Standing required

Must not be person in service of state or have directors who are

Must be accredited with QCTO (SP-250305) or EWSETA for Solar PV Installation Tester training (unit standard 120883)

Must attend compulsory briefing session and submit attendance certificate

B-BBEE requirements: Claim specific goals

• Black Women owned: 10 points with certified ID documents of owners
• EME/QSE 51% Black Owned: 10 points with audited annual financial/ B-BBEE certificate/affidavit

Bidders must not be employed by state or have connected directors

Contract warranty: Supplier warrants items are in accordance with PRASA requirements, fit for purpose, and remain free from defects for one year from acceptance (unless another period stated)

Supplier indemnifies PRASA against actions, suits, claims, demands, costs, charges and expenses arising from negligence, infringement of intellectual or legal rights, or breach of statutory duty of Supplier, subcontractors, agents or servants, or from defective design, materials or workmanship

Supplier also indemnifies PRASA against claims, proceedings, compensation and costs payable arising from infringement of rights of others, except infringement from use of things provided by PRASA

Assignment and sub-contracting: Successful bidder may only enter subcontracting arrangement with PRASA's prior approval; contract concluded between successful bidder and PRASA, who will be held liable for performance

Governing law: Contract governed by law of Republic of South Africa; parties submit to non-exclusive jurisdiction of South African courts

This section mirrors the main evaluation criteria

Stage 1 Compliance Evaluation with Stage 1A (mandatory documents) and Stage 1B (other mandatory documents)

Stage 2 Technical/Functionality Requirements with 60% minimum threshold

Stage 3 Price and Specific Goals Evaluation with 80/20 preference point system allocating 80 points for price and 20 points for specific goals (Black Women owned: 10 points, EME/QSE 51% Black Owned: 10 points with supporting evidence). Total: 100 points

PRASA reserves right to split award, and may appoint non-highest scoring bidder under specified circumstances