RFQ: overhaul of gearboxes and replacement of parts for PRASA (gauteng)

No specific dates are mentioned in the document except for the closing date which is already stored in the tender record.

No contact information is provided in the document.

Returnable Documents: No specific documents are mentioned. Bidders should ensure they have all necessary documents ready for submission.

Bidders must achieve a minimum score of 80/100 on the site visit evaluation sheet. The evaluation assesses the availability of specific equipment and compliance with using genuine parts and ZF-trained technicians.

Appointment of a service

Provider to overhaul diff & gearboxes

No. Site Visit Evaluation Sheet Score

Testman diagnostic tool for diagnostics, programming, and settings on the

1 10

transmission ECU

Fully equipped dynamometer (dyno) capable of testing ZF transmissions to full

2 10

operating capacity

Full set of genuine ZF pullers and clamps for str

1 10

transmission ECU

Fully equipped dynamometer (dyno) capable of testing ZF transmissions to full

2 10

operating capacity

3 10

manufacturer specifications

4 Transmission stand 10

5 Pressure testing equipment to test the reverse clutch piston (reverse pot) 10

6 Micrometers and depth gauges for accurate transmission setup and tolerances 10

7 Ultrasonic cleaner for cleaning valve body components 10

No specific compliance requirements are mentioned in the document.

No. Site Visit Evaluation Sheet Score

Total Score 100

Bidders must score 80/100 in order to be considered or evaluated further

• This document is a standard site visit inspection that must accompany all RFQs for automotive engineering repair bidders.
• Scope includes overhauls of: engines, gearboxes, differentials (including centre portions), front axles (including king pin replacements), and cylinder heads.

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• Department: Supply Chain Management (SCM)
• End-user contact: PJ Visser, Senior Technical Services Consultant (approved by)

• The standard site visit inspection document must accompany the RFQ.
• If subcontracting, include the subcontractor's valid RMI registration.
• For joint ventures, consortiums, or partnering agreements, submit a copy of the agreement with the bid.

• Bidder must hold valid RMI registration for Automotive Engineering at bid submission.
• If subcontracting, the subcontractor must also be RMI registered.
• For JV/consortium/partnering, a copy of the agreement must be submitted.
• Bidder must have the required equipment available on site (see technical specifications).

• Scope: Overhaul of gearboxes, engines, differentials (incl. centre portions), front axles (incl. king pin replacements), and cylinder heads.
• Required equipment on site:

• Dynamometer (with electronic reporting) – Engine
• Line Bore Machine – Engine
• Surface Grinder Machine – Engine
• Honing Machine – Engine
• Crankshaft Grinder – Engine
• Rebore Machine – Engine
• Surface Grinder Machine – Cylinder Heads
• Valve Refacing Machine – Cylinder Heads
• Valve Seat Machine – Cylinder Heads
• Test Bench (automatic transmission) – Gearbox
• Dust Proof and Air-Conditioned Room – Gearbox Valve Body
• Large Lathe – Propellor Shaft Balancer – Gearbox Overhaul
• Large Lathe – Straighten Diff
• Line Bore Machine – Diff Housing
• Large Lathe – Propellor Shaft Balancing – Diff Overhaul
• Large Kingpin Hydraulic Press – Front Axle
• Kingpin Heater – Front Axle

• Bidder must be registered with the Retail Motor Industry (RMI) for Automotive Engineering; registration valid at bid submission.
• If subcontracting, subcontractor must also be RMI registered.
• For JV/consortium/partnering, submit the agreement.
• The standard site visit inspection document must accompany the RFQ.

• Bidder must be registered with the Retail Motor Industry (RMI) for Automotive Engineering; registration valid at bid submission.
• If subcontracting, subcontractor must also be RMI registered.
• For JV/consortium/partnering, submit the agreement.
• The following equipment must be available on site:

• Dynamometer (with electronic reporting) – Engine
• Line Bore Machine – Engine
• Surface Grinder Machine – Engine
• Honing Machine – Engine
• Crankshaft Grinder – Engine
• Rebore Machine – Engine
• Surface Grinder Machine – Cylinder Heads
• Valve Refacing Machine – Cylinder Heads
• Valve Seat Machine – Cylinder Heads
• Test Bench (automatic transmission) – Gearbox
• Dust Proof and Air-Conditioned Room – Gearbox Valve Body
• Large Lathe – Propellor Shaft Balancer – Gearbox Overhaul
• Large Lathe – Straighten Diff
• Line Bore Machine – Diff Housing
• Large Lathe – Propellor Shaft Balancing – Diff Overhaul
• Large Kingpin Hydraulic Press – Front Axle
• Kingpin Heater – Front Axle

Appointment of a service provider to overhaul gearboxes and replace parts for PRASA. The work involves overhauling a specific gearbox (ZDN584GP) and replacing associated components including rear timing cover, seals, flex plates, sensors, and engine breather for a specific vehicle identified by VIN and engine number.

Closing date: 11 August 2026 at 11:00. No briefing session or site visit date specified in the document; site visit will be conducted after technical evaluation for bidders meeting 80% threshold. Validity period: 60 working days from closing date.

Contact person: Modumo Maeco. Email: [email protected]. Telephone: 011 085 7269 (also 012 748 7337 listed). Submission email: [email protected]. Address: UMJANTSHI HOUSE, 3rd Floor, 30 Wolmarans Street, Braamfontein, Johannesburg. Complaints email: [email protected].

Submit quotation on company letterhead, addressed to Modumo Maeco, via email to [email protected] before 11:00 on 11 August 2026. Quotations must be typed on company letterhead and emailed; do not include references to other quotations. Late bids will not be accepted. All bids must be submitted on official forms provided (not re-typed). Mandatory returnable documents must be submitted at closing; failure results in disqualification. Stage 1B documents may be requested within 3 working days if missing; failure to provide leads to disqualification. Complete all RFP documentation including all declarations. Ensure no canvassing of SCM officers or PRASA employees between closing and award. Changes to quotations after closing will not be considered. Quotation must remain valid for 60 working days from closing date. Provide proof of authority (e.g., company resolution) for the signatory.

Evaluation is staged: Stage 1A – Mandatory Requirements (automatic disqualification if not submitted): quotation on company letterhead; RMI/MIWA accreditation valid on submission date; proof of workshop address or lease. Stage 1B – Other Mandatory Requirements (may be requested within 3 working days; disqualification if not provided): valid SARS PIN; completion of ALL RFP documentation including all declarations; CSD supplier registration number. Stage 2 – Price and Specific Goals (80/20 preference point system): Price 80 points; Specific Goals 20 points; total 100 points. Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: At least B-BBEE Level 1 or 2 – 10 points (evidence: BEE certificate not limited to SANAS approved/Affidavit; for JV, consolidated scorecard accepted); At least 51% owned by black women – 10 points (evidence: certified copies of ID documents of owners not older than 3 months). Stage 3 – Technical Mandatory Requirements: Site visit conducted to all bidders that meet technical threshold of 80%. Site visit verifies workshop capacity, space to accommodate coaches, availability of tools/equipment to overhaul gearboxes, diffs & center portions. Bidders must meet minimum threshold of 80% in technical evaluation. Administrative responsiveness: incomplete bids will be disqualified. PRASA reserves right to award to highest scoring bidder unless objective criteria justify otherwise; may negotiate market-related price if highest bidder's price not market-related.

Scope: Overhaul gearboxes and replace parts for a specific vehicle (VIN 9BM634061AB676285, Engine Number 457916U0938342). Work items per BOQ: 1. ZDN584GP-Gearbox overhaul (qty 1). 2. ZDN584GP-Replace rear timing cover (qty 1). 3. ZDN584GP-Replace rear timing cover seal (qty 1). 4. ZDN584GP-Replace flex plates (qty 4). 5. ZDN584GP-Replace flex plates bolts (qty 10). 6. ZDN584GP-Replace cam sensor (qty 1). 7. ZDN584GP-Replace crank sensor (qty 1). 8. ZDN584GP-Replace engine breather (qty 1). Service provider must have RMI/MIWA accreditation and a physical workshop with space to accommodate coaches and equipment to overhaul gearboxes, diffs and center portions. Site visit will verify workshop capacity and equipment availability.

Bidders must complete the attached Pricing Schedule Annexure (BOQ). Prices must be quoted in South African Rand inclusive of all applicable taxes (VAT 15%). Price offer must be firm and clearly indicate basis. Complete BOQ in line with schedule; deviation from pricing schedule may render bid non-responsive. Provide cost breakdown and indicate price escalation basis/formula if applicable. Discounts only considered in final evaluation stage on unconditional basis. The BOQ includes items: gearbox overhaul (qty 1), rear timing cover (qty 1), rear timing cover seal (qty 1), flex plates (qty 4), flex plates bolts (qty 10), cam sensor (qty 1), crank sensor (qty 1), engine breather (qty 1). Total with VAT 15% to be calculated.

Prices must be quoted in South African Rand, inclusive of all applicable taxes (VAT 15%). Price offer must be firm and clearly indicate basis. Complete the attached Pricing Schedule Annexure (BOQ) strictly in the provided format; deviation may render bid non-responsive. Provide cost breakdown and indicate price escalation basis/formula if applicable. Discounts will only be considered in final evaluation stage on unconditional basis. If highest scoring bidder's price is not market-related, PRASA may negotiate with highest, then second, then third highest bidder; if no agreement, RFQ cancelled. Payment terms: PRASA pays within 30 days of receipt of correct tax invoice. Delivery period: supplier to offer earliest possible delivery period (working days from date of order).

Tax Compliance: Must provide valid SARS PIN or CSD number. If no TCS PIN, provide CSD number. For consortia/JV/subcontractors, each party must submit separate TCS certificate/PIN/CSD number. Foreign suppliers must complete questionnaire; if not resident in RSA, no need to register for TCS PIN. CSD Registration: Must be registered on National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za/; business cannot be awarded without CSD registration (except foreign suppliers with no local entity). B-BBEE: Specific goals claim 10 points for B-BBEE Level 1 or 2 (evidence: BEE certificate or affidavit; for JV consolidated scorecard). 10 points for at least 51% black women ownership (evidence: certified ID copies not older than 3 months). Other compliance: Must not be in service of the state, or have directors/members in state service. Must not be on Register for Tender Defaulters or List of Restricted Suppliers. Must disclose PEP/PIP relationships. Must complete SBD4 Bidder's Disclosure and SBD 6.1 Preference Points Claim Form. Must comply with Preferential Procurement Policy Framework Act, 2000 and Regulations 2022, GCC, and any special conditions.

No specific health and safety requirements are stated in the document. However, the site visit will verify workshop capacity and equipment availability, which may include safety considerations. Bidders must comply with all applicable national and local laws and regulations (legal compliance clause).

Warranty: Supplier warrants items are in accordance with PRASA's requirements, fit for purpose, and free from defects for one year from acceptance (unless otherwise stated in Order). Indemnity: Supplier indemnifies PRASA against claims arising from negligence, IP infringement, breach of statutory duty, defective design, materials, or workmanship. Also indemnifies against infringement of rights of others except where caused by PRASA-provided items. Assignment/Sub-contracting: Subcontracting requires PRASA's prior approval; successful bidder remains liable for performance. Governing law: South African law; non-exclusive jurisdiction of SA courts. Special Conditions – Funding Contingency: Award strictly subject to PRASA securing necessary funding allocation and confirming sufficient budget. PRASA may cancel RFQ at any stage prior to award if funding not secured. PRASA not liable for any claims, losses, or damages arising from failure to source funding or non-award due to funding. Bidders waive rights to institute proceedings against PRASA in these circumstances. PRASA General Conditions of Purchase apply.

Stage 1A – Mandatory Requirements (automatic disqualification if not submitted): quotation on company letterhead; RMI/MIWA accreditation valid on submission date; proof of workshop address or lease. Stage 1B – Other Mandatory Requirements (may be requested within 3 working days; disqualification if not provided): valid SARS PIN; completion of ALL RFP documentation including all declarations; CSD supplier registration number. Stage 2 – Price and Specific Goals (80/20 system): Price 80 points; Specific Goals 20 points. Specific goals: B-BBEE Level 1 or 2 – 10 points (evidence: BEE certificate or affidavit; JV consolidated scorecard accepted); at least 51% black women ownership – 10 points (evidence: certified ID copies not older than 3 months). Stage 3 – Technical Mandatory Requirements: Site visit conducted to all bidders meeting technical threshold of 80%. Site visit verifies workshop capacity, space for coaches, and equipment for gearbox/diff/center portion overhaul. Bidders must meet minimum 80% technical threshold. Administrative responsiveness: incomplete bids disqualified.