Enterprise architecture services – request for quotation – national government tender

{"closingDate":"21 July 2026"}

{"name":null,"email":null,"phone":null,"department":null,"address":"CORE GUIDE WEIGHT"}

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services

income-generating contracts)

You are hereby invited to bid for requirements of the (name of department/ public entity)

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

The appointment of a service provider to provide enterprise

Architecture services to the pseta

The purpose of the overall project is to establish an integrated digital ecosystem

that will strengthen, integrate, coordinate, and improve efficiencies in the

governance and management of the post-school education and training (PSETA)

system. The PSETA seeks to assess its Enterprise Architecture capability in support

of digital transformation and service delivery, aligned to the Government-Wide

Enterprise Architecture (GWEA) Framework, CGICTPF, PFMA, and DPSA

directives and National Treasury requirements.

2. Objectives

Assess EA maturity; evaluate business, information, application, and technology

architectures; assess governance; identify gaps; recommend improvements and an

implementation roadmap

3. Scope of project

The envisaged tasks will take place at the PSETA Head Office in Hillcrest, Pretoria.

The scope of the project will include the following:

3.1. Development of the ICT Architecture

In terms of the development of the EA, the service provider is expected to

perform the following activities, at a minimum:

• Prepare and Initiate Architecture Work – The service provider should

execute activities required to meet the business directive for a new

enterprise architecture, including the definition of a PSETA-specific

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architecture framework and the definition of architecture principles.

• Create Architecture Vision - The service provider should define the scope,

identify the stakeholders, create the Architecture Vision, and obtain

approvals.

• Develop Business Architecture - The service provider should describe

the Baseline Business Architecture and develop a Target Business

Architecture to support an agreed Architecture Vision. A gap analysis

between the Baseline and Target Business Architectures is required.

• Develop Information Systems Architecture - The service provider should

develop an Information Systems Architecture for PSETA, including the

development of Data and Application Architectures. A gap analysis between

the Baseline and Target Information Systems Architectures is required.

• Develop Technology Architecture - The service provider should develop a

Technology Architecture mapping application components to a set of

technology components, which represent software and hardware

components, available from the market or configured within PSETA into

technology platforms. A gap analysis between the Baseline and Target

Technology Architectures is required.

4. Deliverables

The deliverables from the engagement must comply with the following standards

and best practice:

• The Government-wide Enterprise Architecture (GWEA) Framework
• Togaf

In addition, the deliverables for each scope area must include the items listed

below.

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4.1. Enterprise Architecture

The deliverables for the ICT Architecture should include the following:

• Architecture scope
• Architecture statement of work, principles and vision
• Architecture Framework
• Architecture Gap Analysis
• Enterprise Architecture governance model and associated frameworks

5. Project/ contract period

The contract period for this assignment will be three (03) months from the date of

the last signature.

6. Submission requirements

6.1. Provide evidence that the service providers are experts within these

fields and, as such, have the necessary experience and industry

certification:

• Enterprise Architecture; and
• Project Management.

6.2. Evidence that the proposed team is certified current members of the

relevant professional bodies and have the appropriate experience and

qualifications issued by professional bodies, including the following as

a minimum:

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• Togaf/gwea

6.3. Company profile that includes:

• A detailed list of completed contracts/projects with references of

similar work undertaken. The list of references must include the

company's name, contract description, contract date, contact

persons, and contact details.

• PSETA reserves the right to contact a minimum of 4 references

provided by the bidder

• The experience and expertise of the bidder. Bidders are required to

provide detailed CVs of the team leader and members

6.4. Bidders are required to provide a technical proposal and project plan that

clearly outlines how the company proposes to render these services,

including details of deliverables, deadlines, roles and responsibilities,

transfer of skills, project close-out and reporting, which should include

all the documentation, information and knowledge that has been created

during the project is required. The bidder is required to provide an

overview and a brief description of the major tasks involved in the

implementation, the overall resources needed to support the

implementation effort (such as hardware, software, facilities, materials,

and personnel), any site-specific implementation requirements, etc.

Bidders should provide milestones on how they intend to achieve the

subcomponents of the deliverables. Any variance from the timelines

proposed in this ToR should be explained.

6.5. A detailed cost breakdown (VAT inclusive) should be provided.

NOTE: Failure to comply with submission requirements disqualifies the submission.

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No specific requirements found

Tax compliance status (TCS) PIN or proof of exemption from

Central Supplier Database

10.3. CVs and certified copies of qualifications.

10.5. A valid Tax compliance status (TCS) PIN or proof of exemption from

• SBD 1 (All sections must be fully completed)
• SBD 4 (All sections must be fully completed)
• SBD 6.1(All sections must be fully completed)
• Proof of registration on the Central Supplier Database.

The Validity periods of the bids is 90 days from the closing date. Please direct all

B-BBEE Details: arrangements are

clearly defined with effective oversight and

reporting mechanisms. A robust quality

assurance process is provided, Risks are

thoroughly identified with practical mitigation

and monitoring measures. The skills transfer

approach is comprehensive, structured = 5

Total 100

The evaluation will be conducted by an evaluation panel that will independently assess all proposals against the functionality

evaluation criteria, with a total of 100 points as follows. Bidders must achieve a minimum of 70 points to pass the functionality

stage.

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7.3. Evaluation on Price and Specific Goals:

Phase 2: Preferential Point System Points

Price 80

Special goals 20

Black owned company

Bidder who has 51% to 100% black people ownership

Women

Bidder who has 51% to 100% women ownership

Youth

Bidder who has 51% to 100% youth ownership

Disability 3

Bidder who has 51% to 100% disability ownership

Total 100

8. Format of the bid submission

10.1. Company profile indicating all the requirements as per the evaluation

criteria.

10.2 Proposals must be submitted in 3 copies, 1 original and 2 copies.

10.2. Team member names and roles.

10.3. CVs and certified copies of qualifications.

10.4. Track record and experience. Three signed reference letters of similar

work reflect clients' telephone numbers and links or images of the work.

10.5. A valid Tax compliance status (TCS) PIN or proof of exemption from

SARS.

10.6. Certified copy of BB-BEE certificate or affidavit

10.7. Copy of the registration document of the organisation (CIPC);

10.8. All Standard Bidding Documents (SBD) must be completed and signed.

9. Important mandatory information for bidders

All Standard Bidding documents (SBD) must be completed and signed.

• SBD 1 (All sections must be fu

7.1. Stage 1: Compliance with minimum requirements:

All bidders will be examined to determine compliance with the request for proposal requirements and conditions. Non-compliant

bidders will be eliminated for further evaluation.

7.2. Stage 2: Evaluation of functionality

Evaluation guidelines for criteria

NO criteria application score guide weight

Methodology and The methodology should None: Methodology is vague, incomplete, or

approach demonstrate: does not address key requirements. Limited

• Enterprise Architecture understanding of Enterprise Architecture

maturity assessment principles, stakeholder engagement, current-

• Stakeholder engagement state assessment, gap analysis, or roadmap

1 20

approach development.

• Current-state and target- = 1

state assessment Poor Methodology addresses some

requirements but lacks sufficient detail and

• Gap analysis

structure. EA maturity assessment and

• Roadmap development

Evaluation guidelines for criteria

NO criteria application score guide weight

stakeholder engagement approaches, Gap

analysis and roadmap are either basic or not

clearly defined= 2

Fair: Methodology adequately addresses all

required components, including EA maturity

assessment, stakeholder engagement, current-

state and target-state assessment, gap

analysis, and roadmap development. Approach

is practical and achievable = 3

Good: Methodology is comprehensive, well-

structured, and demonstrates strong

understanding of Enterprise Architecture best

practices. Provides clear stakeholder

engagement methods, robust assessment

techniques, evidence-based gap analysis, and

a realistic roadmap with measurable outcomes.

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Evaluation guidelines for criteria

NO criteria application score guide weight

Risks and dependencies are identified and

managed = 4

Excellent Methodology is exceptionally detailed,

mature, and aligned with recognized EA

frameworks (e.g., TOGAF etc). Demonstrates

extensive experience in conducting EA

maturityassessments, stakeholder engagement,

current- and target-state architecture

development, comprehensive gap analysis, and

actionable roadmaps. Includes governance,

change management, benefits realization and

continuous improvement mechanisms. Clearly

exceeds requirements and demonstrates

industry-leading practices. = 5

EA methodology None: No demonstrated alignment with GWEA

• Alignment with the

2 aligned to GWEA or TOGAF. Methodology lacks architecture 20

Government-Wide

and TOGAF

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Evaluation guidelines for criteria

NO criteria application score guide weight

Enterprise Architecture governance, architecture domains, and

(GWEA) Framework standard EA processes = 1

• TOGAF or equivalent Poor: Limited alignment with TOGAF principles

Enterprise Architecture or equivalent framework. Some EA processes

methodology are defined, but little evidence of government-

specific architecture practices or GWEA

compliance.

= 2

Fair: Methodology is based on TOGAF or a

recognized equivalent framework. Covers core

architecture domains and demonstrates partial

alignment with GWEA requirements = 3

Good: Methodology demonstrate strong

alignment with TOGAF or equivalent). Includes

architecture governance, capability

management, transition planning, standards

management, and demonstrates clear mapping

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Evaluation guidelines for criteria

NO criteria application score guide weight

to GWEA principles and public-sector

requirements = 4

Excellent: Methodology is fully aligned with

TOGAF and GWEA. Demonstrates proven

implementation in government or public-sector

environments, comprehensive governance

framework, architecture, reference models,

compliance assessment processes, and

measurable evidence of successful EA delivery

and digital transformation outcomes = 5

Relevant public None: 1

Experience in Enterprise

sector EA Two projects: 2

Architecture assessments

experience Three projects: 3

completed during the last five

3 Four projects: 4 10

years. References from public

Five or more: 5

sector clients should be attached,

signed, dated, and include the

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Evaluation guidelines for criteria

NO criteria application score guide weight

project name, amount, and

duration.

Qualifications None: Team does not adequately demonstrate

The proposed team should

and experience the required skills, experience, qualifications,

include:

of key personnel and public sector experience; major gaps

• Lead Enterprise Architect

identified = 1

• Business Architect

Limited experience: Team structure is

• Information/Data Architect

adequate but has significant gaps in

• Technology/Infrastructure

qualifications, certifications, experience, or

4 Architect/Application 30

public sector exposure = 2

Architect

Good team: Team includes all required roles;

personnel meet most requirements with minor

The Lead Enterprise Architect

gaps; limited public sector experience

should possess:

= 3

• TOGAF certification (or

Adequate team: Team includes all required

equivalent)

roles; personnel meet required qualifications

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Evaluation guidelines for criteria

NO criteria application score guide weight

• Minimum seven years' and experience; good public sector experience

Enterprise Architecture demonstrated = 4

experience Excellent team: Team includes all required

• Minimum ten years' ICT roles; all personnel exceed minimum

experience qualification and experience requirements; Lead

• Proven South African Enterprise Architect meets all mandatory

public sector experience requirements and has extensive South African

public sector experience = 5

Project plan, QA, Evaluation includes: None: Proposal fails to demonstrate a credible

knowledge

• Realistic project schedule approach to project delivery = 1

transfer and risk

• Risk management Poor: Proposal provides a limited or incomplete

management approach approach to project delivery. The project

5 20

• Governance arrangements schedule lacks sufficient detail and governance,

quality assurance, risk management, and skills

• Quality assurance process

transfer arrangements are unclear, or

• Skills transfer to

inadequately addressed = 2 departmental officials

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Evaluation guidelines for criteria

NO criteria application score guide weight

Fair: Proposal meets the minimum

requirements and provides an acceptable

approach to project delivery. The project

schedule, governance arrangements, quality

assurance processes, risk management

measures, and skills transfer activities are

generally adequate but lack innovation, or

comprehensiveness in some areas.

= 3

Good: Proposal presents a well-structured and

practical approach to project delivery. The

project schedule is realistic and adequately

detailed. Governance, quality assurance, risk

management, and skills transfer arrangements

are clearly described and appropriate for the

project = 4

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Evaluation guidelines for criteria

NO criteria application score guide weight

Excellent: Proposal demonstrates a

comprehensive, realistic, and well-integrated

approach to project delivery. The project

schedule is detailed with clear milestones and

deliverables. Governance arrangements are

clearly defined with effective oversight and

reporting mechanisms. A robust quality

assurance process is provided, Risks are

thoroughly identified with practical mitigation

and monitoring measures. The skills transfer

approach is comprehensive, structured = 5

Total 100

The evaluation will be conducted by an evaluation panel that will independently assess all proposals against the functionality

evaluation criteria, with a total of 100 points as follows. Bidders must achieve a minimum of 70 points to pass the functionality

stage.

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7.3. Evaluation on Price and Specific Goals:

Phase 2: Preferential Point System Points

Price 80

Special goals 20

Black owned company

Bidder who has 51% to 100% black people ownership

Women

Bidder who has 51% to 100% women ownership

Youth

Bidder who has 51% to 100% youth ownership

Disability 3

Bidder who has 51% to 100% disability ownership

Total 100

8. Format of the bid submission

10.1. Company profile indicating all the requirements as per the evaluation

criteria.

10.2 Proposals must be submitted in 3 copies, 1 original and 2 copies.

10.2. Team member names and roles.

10.3. CVs and certified copies of qualifications.

10.4. Track record and experience. Three signed reference letters of similar

work reflect clients' telephone numbers and links or images of the work.

10.5. A valid Tax compliance status (TCS) PIN or proof of exemption from

SARS.

10.6. Certified copy of BB-BEE certificate or affidavit

10.7. Copy of the registration document of the organisation (CIPC);

10.8. All Standard Bidding Documents (SBD) must be completed and signed.

9. Important mandatory information for bidders

All Standard Bidding documents (SBD) must be completed and signed.

• SBD 1 (All sections must be fully completed)
• SBD 4 (All sections must be fully completed)
• SBD 6.1(All sections must be fully completed)
• Proof of registration on the Central Supplier Database.
• General Condition of Contract (each page signed/ initialled)

NB: Failure to submit documents requested in section 9 will disqualify the

proposal.

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Bid proposals must be submitted to:

Ms Ursula Mathonsi

Manager: Supply Chain Management

The PSETA

Ground Floor, Woodpecker Building, Hillcrest Office Park, Lynwood, Pretoria

No late applications will be accepted.

No electronic bid applications will be accepted.

The Validity periods of the bids is 90 days from the closing date. Please direct all

queries to Mr. Phuti Mphaga (Technical queries) via email on [email protected]

or Ms. Lungile Mokoena (SCM related queries) or telephonically on 012-4235700

21 July 2026

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