Auctioneering services – 36 month RFP – western cape government tender

{"closingDate":"22 JULY 2026","briefingSession":"{"date":null,"time":null,"venue":"ion.","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":"021 851 2155","department":"Corporate Office","address":"b) Achieve significant cost savings for Overberg Water Board without any degradation in the products or services;"}

1. Respondents should complete all the returnable SCHEDULEs/SBD forms listed below.

2. Returnable schedules

3. (All ANNEXUREs must be completed and returned by the supplier when submitting the bid.)

RETURNABLE SCHEDULE 1: Invitation to Bid (SBD 1)

RETURNABLE SCHEDULE 2: Pricing Schedule (SBD 3.2)

RETURNABLE SCHEDULE 3: Declaration of Interest (SBD 4)

RETURNABLE SCHEDULE E 4: Preference Points Claim Form (SBD 6.1)

Terms and general conditions

(i) All submissions must be received by the OVERBERG WATER no later than 12h00, Wednesday the 22nd

July 2026. Respondents must submit their proposals before the closing date and time. No late submissions

will be considered;

(j) All submissions and subsequent information received will become the property of the Overberg Water and

will not be returned;

(k) Failure to complete all supplementary information will result in submissions being deemed null and void

and shall be considered “non-responsive” and therefore not considered;

(l) Telegraphic, telexed, faxed or e-mailed submissions will not be accepted;

(m) One original document shall be placed in sealed envelopes clearly marked. “RFP OW – 002/2026/27 –”

Professional service provider for auctioneering services on an as and when required basis for a

period of 36 months

(n) at the Reception desk of Overberg Water Board’s Corporate Office, Trident Park 3, Ground Floor, 1 Niblick

Way, Somerset West, Cape Town;

(o) Respondents or their representatives (including the courier services) must ensure that they register their

submissions in the Lodging Sheet at the Reception Desk of the above-mentioned Overberg Water offices,

wherein they will indicate the name of the person delivering the submission, the number of copies

submitted, the time and date of submission and sign the document;

(p) All enquiries and submissions regarding this Request for Proposal (RFP) must be directed to: -

Mr Sanelisa Mayixhale: Supply Chain Management Unit Contact Number: 021 851 2155; Email:

[email protected] and/or (Technical Queries) Contact Number: 021 851 2155; Email:

[email protected]

(q) The contact persons reflected above shall be the only point of contact for this contract. Failure to observe

this requirement might lead to immediate disqualification of the respondent;

(r) The Overberg Water reserves the right not to accept any submission.

(s) Bidders must comply with Regulation 13(c) of the Public Service Regulations, 2016 which states that “an

employee in the public service shall not conduct business with any organ of state or be a director of a

public or private company conducting business with an organ of state, unless such employee is in an

official capacity a director of a company listed in ANNEXURE 2 and 3 of the PFMA”.

(t) Submission of a Request for Proposal and its subsequent receipt by the Overberg Water does not

represent a commitment on the part of the Overberg Water to proceed further with any Respondent or any

project;

(u) No costs incurred by the Respondents in the preparation of their submission will be reimbursed;

(v) Public Liability - Overberg Water shall not be liable in respect of any claims, damages, accidents, etc. to

persons, properties, vehicle rights, etc. that may arise from the carrying out of this contract.

(w) Tender prices must remain valid for a period of 120 days (calculated from closing date of the bid).

Disqualification

a) It must be stressed that any queries relating to this request must be addressed only to Mr Sanelisa

Mayixhale, Mr Edward Nwamafela and Mr Ayabulela Booi and (Technical queries) to Ms Andisiwe Sigaba

who are identified as a contact person for this contract;

b) Respondents are not to communicate in any manner or form whatsoever with members of Overberg Water

personnel about the RFP until the preferred Service Provider has been selected and the procurement

process completed;

c) Respondents are advised that should there be any contact with Overberg Water staff and the Adjudication

Team which could in any way be seen or deemed to constitute a conflict of interest, bribe or otherwise

influence the process and the outcome thereof, will result in immediate disqualification;

d) Misrepresentation of information presented to the Overberg Water, be it on capability statement or

empowerment credentials will also lead to disqualification of the respondent.

Returnable schedule 1: invitation to bid and the terms and conditions of bidding (sbd 1)

Part a

Invitation to bid

You are hereby invited to bid for requirements of the overberg water

Date: Name: Name: Name: Signature: Signature: Signature: Distribution: Potential Bidders

The 80/20 preference points system as prescribed in the Preferential Procurement Regulations, 2022

Pertaining to the Preferential Procurement Policy Framework Act, (ACT NO ) (PPPFA) will be

applied to evaluate this bid. The lowest acceptable bid will score 80 points for price and a maximum of 20

points will be awarded for attaining the specific goals. Bids received will be evaluated on the four (4) phases

namely Administrative; Mandatory Requirements; Functionality evaluation and Price and specific

goals.

Phase 1: Administrative Requirements

Returnable schedules

(All schedules must be completed and returned by the supplier when submitting the offer.)

Document annexure directive omplied /

Not complied

SBD1 A Bidders are required to complete this document in full and be signed

off. The date on this form must be a date which is

within the bid advert period

ANNEXURE A3 (See B Bidders are required to complete the applicable form in full and ensure

Attached) PRICING that the amounts in the document are properly calculated. The total

SUBMISSION. amount (inclusive of VAT) as reflected herein will be regarded as the

Total Bid Price. Bidders who are not VAT Vendors are

not allowed to charge VAT

Bidders are required to constantly verify their TAX Status on CSD to

ensure that their task matters are in order

SBD4 C This document must be completed in full. Bidders' attention is

drawn particularly to paragraph 2.3 which requires

the bidder to disclose if the company or any of its

directors have interest in other companies whether

they have bidded or not. Bidders are required to

provide all information. Should a bidder have more

companies to declare, such information can be

provided on a separate sheet in the format

prescribed in the form and be attached to the SBD 4.

Information captured must be in line with what is

captured in the CSD report

SBD 6.1 D This document must be completed in full.

Bidders are advised to ensure that information captured in this form is

aligned to information contained in the CSD Reports.

BBBEE Certificate / E Bidders are required to submit a valid BBBEE Certificate or sworn

Sworn affidavit affidavit.

CSD Report F Bidders are requested to provide copies of registration on CSD Report

Certificate of authority G 3 Different forms are attached. Bidders are required to only complete one

for signature form which is relevant to their situation

Copy of an Identity H The ID copy to be attached should be that of a person authorised to

document of the represent the Service provider as per the completed certificate of

authorized individual authority for signatory form

Phase 2: Mandatory Requirements

Requirement The information contained in the Table below is mandatory and will be used in assessing the responsiveness of bidders.

Failure to submit and complete all mandatory information will result in submissions being deemed null and void and shall be considered

“non-responsive” and therefore not considered. Due diligence will be conducted prior to the acceptance of bidders on qualification and

functionality.

NO. description yes NO

Sbd 3.2

The bid will be awarded to one service provider that will be able to provide all the 1

required percentages as per pricing schedule. Failure to indicate the required

percentages will be deemed non-responsive and will be disqualified for further evaluation

The appointed service provider(s) must be a registered Member of SAIA (South African

2 Institute of Auctioneers)

3 The bidder must submit a valid COIDA Certificate

4 Auctioneers must be registered with property practitioners’ regulatory authority (PPRA)

5 Fidelity fund certificate to trade and receive income from PPRA

N.B: Failure of bidders to meet all the above mandatory requirements will result in submissions being deemed null and void

and shall be considered “non – responsive” and therefore not considered.

• Evaluation Method 3, which entails the balance between Functionality, Financial offer and Price & Preferences 80/20

points system, will be adopted as follows;

• Functionality Points = max 100 points (Minimum threshold=75%)
• Price=80 points (tenders will be awarded a maximum of 80 points for price)
• Specific goals = 20 points

Phase 3: Technical Functionality Compliance.

Bidders must score at least 75 out of 100 in respect of functionality in order to qualify for advancement to Phase 3. A bidder that scores

less than 75 out of 100 will be regarded as submitting a non-responsive bid and will be disqualified. Bidders who fail to obtain a

minimum score for each criterion will be disqualified.

The weight that will be allocated to each functionality criterion is as follows:

1 = poor, 2 = average, 3 = good, 4 = very good, and 5 = excellent

A bidder must meet 75 out of 100 on technical mandatory requirements.

Functionality evaluation will be based on the following criteria:

NO CRITERIA Points Weight Individual

(1-5) Criterion Scoring %

Capability 30

1 The bidder should be able to demonstrate experience in supply,

supply of auctioneering services.

The years of the experience will be calculated based on reference

letters and the reference letters must have a start and end date

(reference letters that run on the same year will be

considered as one (1))

5 years or more experience 5

4 years’ experience 4

3 years’ experience 3

2 years’ experience 2

1 year or less experience 1

2 Substantial Evidence: 25

Bidder must submit references letters with at least one of them

must be in relation to providing auctioneering services in the

Government / public sector.

(Bidders without one reference letter from public sector will

be scored one on this criteria).

5 or more reference letters 5

4 reference letters 4

3 reference letters 3

2 reference letters 2

1 reference letter 1

3 Project plan must indicate timelines on each step undertaken in a 25

process of auctioning and disposing of OWB water assets within a

period of 2 months from date of appointment.

NB: The bidder will submit a signed copy of declaration form

indicating the bidder’s ability to meet the timeframes

indicated in the Request for Proposal

4-5 weeks 5

6 weeks 4

7 weeks 3

8 weeks 2

9 weeks 1

4 A detailed company profile must be submitted which outlines the 20

background of the bidder in the disposal and auctioneering of

assets.

Submitted company profile indicating 4-years or more experience 5

in the disposal and auctioneering of assets.

Submitted company profile indicating 3-years’ experience in the 4

disposal and auctioneering of assets.

Submitted company profile indicating 2 years’ experience in the 3

disposal and auctioneering of assets.

Submitted company profile indicating 1-year experience in the 2

disposal and auctioneering of assets.

Non-submission of company profile 1

The service Provider who fails to meet 75 out of 100 will automatically be disqualified

Quantitative Assessment

Bids that achieve the minimum technical requirement will be further adjudicated on Price and BEE status. The method of scoring

Financial Proposals and the BEE Verification Certificate is described in the attached Preference Points Claim document (SBD 6.1).

The allocation of tender adjudication points for this Contract shall be as follows:

Area of Adjudication Maximum

Points

Tendered Price (SP) 80

Empowerment Objectives (SE) 20

Total Points (S) 100

The Overberg Water Board was established in 1993 and provides bulk water services in terms of Water Services Act. It is a 3B

Scheduled Public Entity in terms of the Public Finance Management Act of 1999 as amended. It is governed by the Board as

appointed by the Minister of Water and Sanitation as appointed from time-to-time.

Proposals are invited from potential service providers with proven experience for Professional service provider for auctioneering

services on an as and when required basis for a period of 36 months.

2 scope of the required service

2.1 The successful bidder will be required to:

a) Provide Overberg Water Board with the Provision of Professional service provider for auctioneering services on an as and

when required basis for a period of 36 months.

b) Achieve significant cost savings for Overberg Water Board without any degradation in the products or services;

c) Appropriately address Overberg Water Board`s Safety, Health and Environment risk in terms of disposal of asbestos

material

d) Bidder will take full responsibility of all health and safety requirements in relation to the goods to be auctioned.

e) Bidder must specify the commission as a percentage on the purchase price.

f) Bidder will be responsible for registering of potential bidders and the collection of the Total Amount payable by bidders,

with regard to items sold.

g) Bidders will be responsible for Submitting the final detailed statement for items sold to the OWB within 3 (three) working

days after the auction date.

h) Bidders will be responsible Paying the proceeds of the auction to the OWB within 3 (three) working days after the auction

date.

i) Bidder must specify the commission as a percentage on the purchase price.

j) Bidder must provide declaration to auction and dispose all assets on the disposal list within a period of two months

3 Period of Performance

The period of performance of the contract resulting from this solicitation is expected to commence as soon as the process of

evaluating the tender is concluded.

4 Advance Payments

Please note that Overberg Water Board will not be making any advance payments to the potential service provider.

5. Supplier due diligence

Misrepresentation of information presented to Overberg Water, be it on capability statement or

empowerment credentials will also lead to disqualification of the respondent.

OW reserves the right to conduct supplier due diligence prior to final award or at any time during

the contract period. This may include site visits and requests for additional information.

Furthermore, OWB reserves or its authorised representatives to conduct a “due diligence” on

tender(s) regarding the Bidder’s legal and empowerment status, technical ability, creditworthiness,

security clearance, teams’ capability etc. By submitting a tender, bidder (s) undertakes to cooperate fully in this regard, within two

days of receiving notification from OWB

Overberg Water is a water board established in accordance with the Water Services Act, Act No . Overberg Water

Board is furthermore a Schedule 3B entity in terms of the Public Finance Management Act, Act No. as amended by

Act No .

2. Objectives

Overberg Water Board wants to appoint a suitable service provider for Auctioneering Services on an as and required basis

for a period of 36 months.

3. Costing Schedule

See , Returnable Schedule 2 – Price Schedule (SBD 3.2)

Part b: RFP conditions

All RFP conditions must be strictly adhered to, failing which the RFP maybe rejected or

Declared non-responsive.

1. No RFP will be considered unless submitted on the official Contract Form together with all Returnable Schedules duly

completed and signed.

2. RFP must be deposited in the tender box on or before the stipulated closing date and before the closing time at the

Overberg Water Board’s Corporate Office, situated at Ground Floor, Trident Park 3, 1 Niblick Street, Somerset West,

7137, Cape Town.

3. Overberg Water reserves the right to accept the whole RFP or part thereof, or any item or part of any item, or to accept

more than one RFP (in the event of a number of items being offered).

4. Overberg Water reserves the right to accept an RFP which is not substantially or materially different from the

Specification.

5. Overberg Water is not obliged to accept the lowest or any RFP.

6. Overberg Water shall not consider RFP which are received after the closing date and time for such RFP.

7. Overberg Water will not be held responsible for any expenses incurred by suppliers in preparing and submitting RFP.

8. Overberg Water may, after the closing date, request additional information or clarification from suppliers, in writing.

All enquiries regarding this bid must be in writing only, and must be directed to

Sanelisa Mayixhale – Supply Chain Management Unit, e-mail address:[email protected]

9. Any RFP submitted shall remain valid, irrevocable and open for acceptance by Overberg Water for a period of one (1)

month from the closing date.

10. A supplier may request in writing, and after the closing date, that his or her RFP be withdrawn, which withdrawal will

be permitted or refused at the sole discretion of Overberg Water after consideration of the reasons for the withdrawal,

which shall be set out by the supplier in such a written request for withdrawal.

11. All suppliers submitting RFP must be registered on National Treasury Central Supplier Database (CSD) as Overberg

Water will not award any bid for RFP to a bidder(s) not registered on the CSD. For more information of the Central

Supplier Database please contact the helpdesk at 012 – 4069222 or email [email protected]

12. If the supplier is an employer as defined in the Compensation for Occupational Injuries and Diseases Act, Act (COIDA), the supplier shall submit either a Letter of Good Standing issued by the Compensation Commissioner

in terms of the COIDA, confirming that the supplier is registered as an employer in terms of the COIDA; or confirmation

of cover with a licenced compensation insurer for the full extent of the supplier’s potential liability as contemplated in

terms of Section 84 of the COIDA.

13. No person who is a provider or prospective provider of goods or services, or a recipient or prospective recipient of

goods disposed of or to be disposed of may directly or indirectly influence or interfere with the work of any Overberg

Water officials involved in the procurement process in order, inter alia, to:

a) influence the process and/or outcome of a bid;

b) incite breach of confidentiality and/or the offering of bribes;

c) cause over-or under-invoicing;

d) influence the choice of procurement method or technical standards;

e) influence any Overberg Water Official in any way which may secure an unfair advantage during or at any

stage of the procurement process.

14. Abuse of the supply chain management system is not permitted and may result in the RFP being rejected, cancellation

of the contract, ‘blacklisting’, and/or any such remedies as set out in Overberg Water’s SCM Policy.

15. Suppliers are required to complete all declarations in the Returnable Schedules attached hereto, failing which the RFP

may be declared non-responsive.

16. An 80/20 price/preference points system will be applied to the evaluation of responsive RFP, whereby the order(s) will

be placed with the supplier(s) scoring the highest total number of adjudication points.

16.1 Price shall be scored as follows:

Ps = 80 x (1 – (Pt – Pmin))

Pmin

Where: Ps is the number of points scored for price;

Pt is the comparative price of the quotation under consideration;

Pmin is the comparative price of the lowest responsive quotation.

16.2 Preference points shall be scored as follows:

• Points will be awarded to tenderers who are eligible for preferences in respect of B-BBEE contribution in terms

of Returnable Schedule 3: Preferencing Schedule.

• The terms and conditions of Schedule 3 shall apply in all respects to the quotation evaluation process and to

any subsequent contract.

• A maximum of 20 RFP evaluation points will be awarded for preference to suppliers with responsive RFP who

are eligible for such preference, in accordance with the criteria listed below.

Exempted Micro Enterprise or B-BBEE Status Level of Contributor

The Tenderer shall indicate on Schedule 3 his or her company/firm/entity’s B-BBEE status level of contributor, in

accordance with one of the following:

• Exempted Micro Enterprise (>50% black-owned)
• Exempted Micro Enterprise (≤50% black-owned)
• Verified B-BBEE status level of contributor in terms of the Construction Sector Charter on Black Economic

Empowerment (Board Notice published in Government Gazette No. February 2007)

• Non-compliant contributor1

Up to 20 tender evaluation points (NP) will be awarded for the level of B-BBEE contribution, in accordance with

the tables below:

B-BBEE Status Level of Contributor Number of Points for Preference

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

A non-compliant contributor is one who does not meet the minimum score for a level 8 contributor, or who

is not verified in terms of the Construction Sector Charter.

SBD1 A Bidders are required to complete this document in full and be signed

off. The date on this form must be a date which is

within the bid advert period

ANNEXURE A3 (See B Bidders are required to complete the applicable form in full and ensure

Attached) PRICING that the amounts in the document are properly calculated. The total

SUBMISSION. amount (inclusive of VAT) as reflected herein will be regarded as the

Sbd 3.2

The bid will be awarded to one service provider that will be able to provide all the 1

required percentages as per pricing schedule. Failure to indicate the required

percentages will be deemed non-responsive and will be disqualified for further evaluation

The appointed service provider(s) must be a registered Member of SAIA (South African

2 Institute of Auctioneers)

3. (All ANNEXUREs must be completed and returned by the supplier when submitting the bid.)

RETURNABLE SCHEDULE 1: Invitation to Bid (SBD 1)

RETURNABLE SCHEDULE 2: Pricing Schedule (SBD 3.2)

RETURNABLE SCHEDULE 3: Declaration of Interest (SBD 4)

RETURNABLE SCHEDULE E 4: Preference Points Claim Form (SBD 6.1)

3.1. Is the bidder a resident of the republic of south africa (RSA)? yes NO

3.2. Does the bidder have a branch in the RSA? yes NO

3.3. Does the bidder have a permanent establishment in the RSA? yes NO

3.4. Does the bidder have any source of income in the RSA? yes NO

If the answer is “NO” to all of the above, then, IT is not a requirement to obtain a tax compliance

Status / tax compliance system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid

Returnable schedule 2 – price schedule (sbd3.2)

Bidder: _________________________________

2.1.1 the relevant quotation is correct;

2.1.1 the rates(s) and prices(s) quoted cover all the work/item(s) specified in the quotation document;

2.1.2 the rate(s) and price(s) cover all the supplier’s obligations under a resulting contract, including all disbursements;

2.1.3 any mistakes and/or omissions regarding rate(s) and price(s) or errors in calculation shall be at the supplier’s risk.

2.2 Bidders must show VAT payable separately on the Price Schedule.

SIGNED at ________________(place) on the ______ day of __________________ (month), 20.

See , Returnable Schedule 2 – Price Schedule (SBD 3.2)

Part b: RFP conditions

valid Tax Clearance Certificate been YES

Tax Compliance Pin Number and/ or CSD

Tax compliance status

Tax compliance status may not be

Tax compliance requirements

Tax compliance status (tcs) or pin may also be made via e-filing

Tax compliance

Tax compliance system pin code from the south african revenue service (SARS) and if not

TCS PIN: OR CSD No

CSD Registration printout with their submissions in order to be considered

CSD report

CSD Reports

CSD Report F Bidders are requested to provide copies of registration on CSD Report

Csd number

Csd number must be provided

CSD Report (medical certificate)

CSD Report for each bidder who formed a (JV)

Central supplier database (csd) to upload mandatory

Central supplier database (csd), a

Central Supplier Database (CSD) as Overberg

Central Supplier Database please contact the helpdesk at 012 – 4069222 or email csd@treasury

joint venture agreement and

Joint Venture Agreement together with

Joint Venture Agreement is

“non-responsive” and therefore not considered. Due diligence will be conducted prior to the acceptance of bidders on qualification and

required percentages as per pricing schedule. Failure to indicate the required

3 The bidder must submit a valid COIDA Certificate

Please note that Overberg Water Board will not be making any advance payments to the potential service provider.

empowerment credentials will also lead to disqualification of the respondent.

and shall be considered non-responsive. Respondents must include their Tax Compliance Pin Number and/ or CSD

B-BBEE Minimum Level: 3

Points Allocation: 20 points

B-BBEE Details: 12H00

Professional service provider for auctioneering services on an as and when

Description required basis for a period of 36 months

The successful bidder will be required to fill in and sign a written contract form (sbd7).

Bid response documents be deposited in the bid

Box situated at

Overberg Water Board’s Corporate Office

Trident Park 3, Ground Floor

1 Niblick Way, Somerset West

Cape Town.

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL Yes B-BBEE STATUS Yes

Verification certificate level sworn

[TICK APPLICABLE BOX] No AFFIDAVIT No

If yes, who was the certificate

Issued by?

An accounting officer as contemplated in the close

An accounting officer as corporation act (cca)

Contemplated in the close a verification agency accredited by the south african

Corporation act (cca) and name accreditation system (sanas)

The applicable in the tick box a registered auditor

Name:

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT (FOR EMEs& QSEs) MUST BE SUBMITTED

In order to qualify for preference points for b-bbee]

Are you a foreign

ARE YOU THE ACCREDITED Yes No BASED SUPPLIER Yes No

Representative in south africa for the goods

For the goods /services /works /services /works [if yes answer part

Offered? [If yes enclose proof] offered? B:3 below ]

Signature of bidder .................................... Date

Capacity under which this bid is

SIGNED (Attach proof of authority to

sign this bid; e.g. resolution of

directors, etc.)

Total bid price

Total number of items offered (all inclusive)

Bidding procedure enquiries may be directed to: technical information may be directed to:

De

(b) Preferential Procurement Policy Framework Act (PPPFA) principles and its Regulations, as updated, shall apply, whereby submissions will be evaluated according to the provisions of that Act, its Regulations and the Public Finance Management Act (PFMA).

basis for a period of 36 months

BID Number: RFP OW – 002/2026/27

Overberg Water Board is a Schedule 3B Public Entity established in terms accordance with the Water Services Act, Act

1 background 2

2 scope of work 2

3 evaluation process/assessment criteria 5 - 7

4 specific conditions 7

5 terms and conditions 8

6 disqualification 7

1 background

The Overberg Water Board was established in 1993 and provides bulk water services in terms of Water Services Act. It is a 3B

Scheduled Public Entity in terms of the Public Finance Management Act of 1999 as amended. It is governed by the Board as

appointed by the Minister of Water and Sanitation as appointed from time-to-time.

2.1 The successful bidder will be required to:

a) Provide Overberg Water Board with the Provision of Professional service provider for auctioneering services on an as and

when required basis for a period of 36 months.

b) Achieve significant cost savings for Overberg Water Board without any degradation in the products or services;

c) Appropriately address Overberg Water Board`s Safety, Health and Environment risk in terms of disposal of asbestos

material

d) Bidder will take full responsibility of all health and safety requirements in relation to the goods to be auctioned.

e) Bidder must specify the commission as a percentage on the purchase price.

f) Bidder will be responsible for registering of potential bidders and the collection of the Total Amount payable by bidders,

with regard to items sold.

g) Bidders will be responsible for Submitting the final detailed statement for items sold to the OWB within 3 (three) working

days after the auction date.

h) Bidders will be responsible Paying the proceeds of the auction to the OWB within 3 (three) working days after the auction

date.

i) Bidder must specify the commission as a percentage on the purchase price.

j) Bidder must provide declaration to auction and dispose all assets on the disposal list within a period of two months

ensure that their task matters are in order

SBD4 C This document must be completed in full. Bidders' attention is

drawn particularly to paragraph 2.3 which requires

the bidder to disclose if the company or any of its

directors have interest in other companies whether

they have bidded or not. Bidders are required to

provide all information. Should a bidder have more

companies to declare, such information can be

provided on a separate sheet in the format

prescribed in the form and be attached to the SBD 4.

and who will sign as follows:

(Speciman signature)

be, and is hereby, authorized to sign the Tender and any and all other documents

and/or correspondence in connection with and relating to the Tender, as well as to sign

any contract, and or all documentation resulting from the award of the Tender to the

enterprise mentioned above.

Note: The resolution must be signed by all the directors or members / partners of

the bidding enterprise. Should the space provided below not be sufficient for all the

directors to sign, please provide a separate sheet in the same format below.

et executandi for all purposes arising from this joint venture agreement and

contract with the Overberg Water in respect of the project under item 1:

(Physical Address)

Note: The resolution must be signed by all the directors or members / partners of

the bidding enterprise. Should the space provided below not be sufficient for all the

directors to sign, please provide a separate sheet in the same format below.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

contribution from level 1 to 2

which are QSE or EME 3

Total scored points 20

Specific goals” means specific goals as contemplated in section 2(1)(d) of the PPPFA Act which

may include contracting with persons, or categories of persons, historically disadvantaged by unfair

discrimination on the basis of race, gender and disability including the implementation of programs

of the Reconstruction of Development Programme as published in Government Gazette No. 16085

date 23 November 1994.

“Ownership” means the percentage ownership and control, exercised by individuals within an

enterprise.

"Disability" means, in respect of a person, a permanent impairment of a physical, intellectual, or

sensory function, which results in restricted, or lack of, ability to perform an activity in the manner,

or within the range, considered normal for a human being.

i. A blind person (in terms of the Blind Persons Act, 1968 (Act no.);

ii. A deaf person, whose hearing is impaired to such an extent that he/she cannot use it as a

primary means of communication.

iii. A person who, as a result of permanent disability, requires a wheelchair, caliper or crutch to

assist him/her to move from one place or another.

iv. A person who requires an artificial limb; or

v. A person who suffers from a mental illness (in terms of the Mental Health Act, 1973 (Act no.

).

"Youth" means, in respect of a person younger than 35 years of age.

"Location of enterprise” Local equals province. Where a project cuts across more than one province,

the bidder may be located in any of the relevant provinces to claim and be allocated the points.

The Tenderer shall indicate on Schedule 3 his or her company/firm/entity’s B-BBEE status level of contributor, in

accordance with one of the following:

• Exempted Micro Enterprise (>50% black-owned)
• Exempted Micro Enterprise (≤50% black-owned)
• Verified B-BBEE status level of contributor in terms of the Construction Sector Charter on Black Economic

Empowerment (Board Notice published in Government Gazette No. February 2007)

• Non-compliant contributor1

Up to 20 tender evaluation points (NP) will be awarded for the level of B-BBEE contribution, in accordance with

the tables below:

period of 36 months

(n) at the Reception desk of Overberg Water Board’s Corporate Office, Trident Park 3, Ground Floor, 1 Niblick

Way, Somerset West, Cape Town;

(o) Respondents or their representatives (including the courier services) must ensure that they register their

submissions in the Lodging Sheet at the Reception Desk of the above-mentioned Overberg Water offices,

wherein they will indicate the name of the person delivering the submission, the number of copies

submitted, the time and date of submission and sign the document;

(p) All enquiries and submissions regarding this Request for Proposal (RFP) must be directed to: -

Mr Sanelisa Mayixhale: Supply Chain Management Unit Contact Number: 021 851 2155; Email:

[email protected] and/or (Technical Queries) Contact Number: 021 851 2155; Email:

[email protected]

(q) The contact persons reflected above shall be the only point of contact for this contract. Failure to observe

this requirement might lead to immediate disqualification of the respondent;

(r) The Overberg Water reserves the right not to accept any submission.

(s) Bidders must comply with Regulation 13(c) of the Public Service Regulations, 2016 which states that “an

employee in the public service shall not conduct business with any organ of state or be a director of a

public or private company conducting business with an organ of state, unless such employee is in an

official capacity a director of a company listed in ANNEXURE 2 and 3 of the PFMA”.

(t) Submission of a Request for Proposal and its subsequent receipt by the Overberg Water does not

represent a commitment on the part of the Overberg Water to proceed further with any Respondent or any

project;

(u) No costs incurred by the Respondents in the preparation of their submission will be reimbursed;

(v) Public Liability - Overberg Water shall not be liable in respect of any claims, damages, accidents, etc. to

persons, properties, vehicle rights, etc. that may arise from the carrying out of this contract.

(w) Tender prices must remain valid for a period of 120 days (calculated from closing date of the bid).

several liability with parties under item 1 above for the fulfillment of the

obligations of the joint venture deriving from, and in any way connected with the

contract to be entered into with the Overberg Water in respect of the project

described above under item 1.

4.1. Name of company/firm...............................................................................

4.2. Company registration number: .....................................................................

4.3. Type of company/ firm

• Partnership/Joint Venture / Consortium
• One-person business/sole propriety
• Close corporation
• Public Company
• Personal Liability Company Pty Ltd
• non-profit Profit Company
• State Owned Company

[Tick

applicable box]

4.4. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm

for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct.

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form.

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct.

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years,

after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ...............................................................

Date: ...............................................................

Address: .............................................

...............................................................

...............................................................

...............................................................

Table 1: Specific goals for the tender and points allocation are indicated as per the table

below:

In terms of Regulation 4(2); 5(2) of the Preferential Procurement Regulations, preference points

must be awarded for specific goals stated in the tender. For the purposes of this bid the bidder will

be allocated points based on the bidder’s goals claimed as per table 5. Bidder’s goal claimed must

be supported by proof/ documentation stated as per table 5 and the special conditions of this bid

where applicable:

Table 1:

The specific goals allocated Number of Bidder’s points

points in terms of this tender maximum points claimed for specific

allocated (80/20 goals

system) (To be completed by

Bidder)

Women Ownership 5

Disability Ownership 5

Youth Ownership 5

Location of enterprise (local

equals province) Western 2

be permitted or refused at the sole discretion of Overberg Water after consideration of the reasons for the withdrawal,

which shall be set out by the supplier in such a written request for withdrawal.

11. All suppliers submitting RFP must be registered on National Treasury Central Supplier Database (CSD) as Overberg

Water will not award any bid for RFP to a bidder(s) not registered on the CSD. For more information of the Central

Supplier Database please contact the helpdesk at 012 – 4069222 or email [email protected]

12. If the supplier is an employer as defined in the Compensation for Occupational Injuries and Diseases Act, Act (COIDA), the supplier shall submit either a Letter of Good Standing issued by the Compensation Commissioner

in terms of the COIDA, confirming that the supplier is registered as an employer in terms of the COIDA; or confirmation

of cover with a licenced compensation insurer for the full extent of the supplier’s potential liability as contemplated in

terms of Section 84 of the COIDA.

a) influence the process and/or outcome of a bid;

b) incite breach of confidentiality and/or the offering of bribes;

c) cause over-or under-invoicing;

d) influence the choice of procurement method or technical standards;

e) influence any Overberg Water Official in any way which may secure an unfair advantage during or at any

stage of the procurement process.

Document Number RFP 002 2026/27

(d) The following scores will be applied: (i) Price - 80, (ii) Specific goals - 20.