Appointment of a property owner/mandated property management company to provide leased office space to house ifisa for a period of four (4) years.

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Returnable Documents: Central Supplier Database (CSD) Summary Report

Of bid: appointment of a property owner/mandated

Property management company to provide

Leased office space to house ifisa for a period

Of four (4) years.

Bid documents 1. Electronic submissions

Electronic

Instructions: submission:

➢ Bidders are required to submit written requests for

clarification via

e-mail to [email protected] ONLY, quoting the RFP

Number

on the subject of the e-mail. This must be done three (3)

working days before submission day.

➢ Bidders will thereafter receive a OneDrive Link to upload

their submission documents electronically.

➢ Written requests for clarification will be considered up to and

including 17 August 2026 16:30 Johannesburg time.

Requests

received after this date may not be attended to.

➢ Any requests after the stipulated date and time may be

disregarded.

NB: Electronic submission is encouraged for all bidders

interested in this tender

Closing date of this 21/08/2026 is before 23:55.

No physical bids will be received or accepted at the DBSA

offices

Table 2

1.2. Step 2: functionality criteria

1.2.1. Only bidders who meet and pass all eligibility requirements above (Step 1) will proceed to this phase: the

functionality evaluation stage.

1.2.2. At this stage, bidders will be assessed on the proposed methodology and approach as outlined in Table 4

below.

1.2.3. To pass the Functionality criteria, a bidder must obtain a minimum score of 70 points out of a total of 100

points. Bidders who fail to meet the minimum threshold will be deemed non-responsive and will not be

considered further.

1.2.4. Only bidders who meet or exceed the prescribed functionality threshold will have their

premises visited for physical inspection and subjected to a comprehensive scrutiny on the

review of information submitted versus what is on the ground (Step 3).

Table 4: Functionality Criteria

The team has a combined experience of more than 20 (twenty) years 10 10

The team has a combined experience of 15 (fifteen) to 20 (twenty) years 8

The team has a combined experience of less than 15 (fifteen) years 5

No evidence submitted or information not as per bid requirements 0

Office furniture: 10

• Office furniture for offices, boardrooms and reception areas already in place and proof of purchase or

installation not older than 6 months - (10 points), or

• Bidder has an active contract with a furniture supplier or letter of intent to provide all IFISA office furniture

3 requirements as and when needed - (10 points) or

• Office furniture for offices, boardrooms and reception areas to be purchased on receipt of award letter and to

be delivered - (5 points)

• No plans or proposals on how the office furniture will be supplied or delivered– (0 points)

Dedicated kitchen areas: 10

• A layout to fit the kitchen area/s- (10 points)
• No kitchen area/s- (0 points)

Floorspace: 10

• Readily available Heating Ventilation and Air- conditioning (HVAC) system- (10 points)

• 80% of offices and boardrooms already have HVAC system and a plan to install the rest - 8 points

• Less than 80% HVACs in place or no heating ventilation and air conditioning system- (0 points)

6 Proof of building grade: 10

• Grade P– (10 points)
• Grade A – (8 points)
• Building not Grade P or A but it is not older than 10 years. – 5 points

7 Public Transport: 10

• Within 1 km from Gautrain bus, other bus services and taxi routes = 10 points
• Greater than 1 km but less than 3km from Gautrain bus, other bus services and taxi routes = 8 points

7.1 Whilst all due care has been taken in connection with the preparation of this RFP, the DBSA

makes no representations or warranties that the content in this RFP or any information

communicated to or provided to Bidders during the Tendering Process is, or will be, accurate,

current or complete. The DBSA, and its officers, employees and advisors will not be liable

with respect to any information communicated which is not accurate, current or complete.

7.2 If a Bidder finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this RFP or any other information provided by the DBSA (other than minor

clerical matters), the Bidder must promptly notify the DBSA in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford the DBSA an opportunity to consider what

corrective action is necessary (if any).

7.3 Any actual discrepancy, ambiguity, error or inconsistency in this RFP or any other information

provided by the DBSA will, if possible, be corrected and provided to all Bidders without

attribution to the Bidder who provided the written notice.

Point (EVCP) / EV Charging Station / EV Charger will be located. If

the charging point is not already in place, an undertaking to install it

must be submitted alongside the bid or be made available during the

physical site visit or inspection.

1.3. Step 3: site inspection / physical inspection of the premises

1.3.1. Only bidders who passed all eligibility and functionality requirements above (Step 1 and 2) will proceed to this

phase: the visit for site or physical inspection stage.

1.3.2. A physical site visit will be conducted by the IFISA team for shortlisted bidders only to assess the proposed

office premises.

1.3.3. During the inspection visit, the IFISA team will verify that the proposed office space meets the requirements of

the bid and aligns with the bidder’s written proposal.

1.3.4. The site inspection for each premise shall not exceed a duration of forty-five (45) minutes. Bidders are required

to make all necessary arrangements to ensure seamless access for the IFISA team to the premises. This

includes securing parking for a maximum of four (4) vehicles in close proximity to the site and arranging

adequate security personnel to safeguard the vehicles for the duration of the inspection.

1.3.5. The inspection will focus on the items specified in Table 5 below, which are requirements to be fulfilled during

the inspection. A duly authorized representative of the bidder must be present for the entire duration of the

inspection. The IFISA team will utilize a standard inspection checklist (based on the information listed in Table

5. to assess and record compliance against each item during the process. The representative of the service

provider may be expected to sign at the end of the inspection exercise.

1.3.6. A comprehensive inspection report will subsequently be compiled by IFISA at its offices and will form an

integral part of the overall Evaluation Report.

1.3.7. If the availed property is occupied or under refurbishment or construction, the service provider must assure

IFISA that it will be available from 01 January 2027 (through a current lease or completion date of the

construction period) and would meet all requirements stated in this bid without delay.

1.3.8. A bidder that meets all the requirements mentioned above and listed in Table 5 will then be assessed on the

nonresponsive.

Table 5: Physical inspection of premises requirements

If, after a Bidder’s Response has been submitted, the Bidder becomes aware of an error in

the Bidders Response (including an error in pricing but excluding clerical errors which would

have no bearing on the evaluation of the Bid), the Bidder must promptly notify the DBSA of

such error.

tender.

1 Folder 1: Functionality and returnable Pre-Qualifier Y

submission separate from

Folder 2: Pricing proposal submission

Attendance of the compulsory briefing session Pre-Qualifier Y 2

1.1.2. An attendance of compulsory briefing session which will be conducted Virtually (MS Teams) will be

considered. The briefing session will start punctually, and information will not be repeated for the benefit

of Respondents arriving late.

1.1.3. Bidders are expected to return the bid documents in the manner described in these Terms of Reference.

1.1.4. Bidders must submit their pricing proposals in A SEPARATE FOLDER clearly marked “pricing proposal”.

ownership, functional and operational requirements, municipal documentation, compliance

documentation because these qualitative and other criteria are sought to be assessed independently of

the pricing proposal.

1.1.5. All communications and deliverables should be in English. Any documents provided in other languages

are the responsibility of the service provider to be able to utilize. Total proposal should not exceed more

than 300 pages.

1.1.6. Bidder’s submission must contain the information listed in Table 3 below above.

1.1.7. Bidders are required to submit architectural drawings or plans, accompanied by explanatory notes

and/or technical specifications, clearly detailing how the proposed premises meet the office

requirements outlined in Tables 1 and 2 above. A maximum of five (5) sets of drawings/plans may be

submitted. The bidder must ensure that all information provided is comprehensive, accurate, and

sufficiently detailed to demonstrate full compliance with the specifications stipulated in Tables 1 and 2

above. The successful bidder will be required to provide a detailed space plan drawing, for sign-off by

Minimum functionality/qualifying score: 70%

Minimum score of 70

Tax compliance status

Tax compliance status must be submitted with the bid documentation

Tax compliance requirements

Tax compliance status (tcs) or pin may

Tax compliance)

Tax compliance status / tax compliance system pin code from the south african revenue

Tax Compliance Status and Registration Requirements Report

Csd registration

Csd number (tax compliance)

Csd number must be provided

Central supplier database (csd)

Central supplier database (csd), a csd number must be provided

Central Supplier Database (CSD) Summary Report

Power of Attorney/ signed mandate letter/lease agreement, if bidding as an

Completion certificate for a building not graded

Or VAT registration

Leased office space to house ifisa for a period

B-BBEE Details: STATUS

Pin (tcs) number issued

By SARS

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be submitted electronically by the stipulated time to the link

Provided. Late bids will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided – (not to be re-

Typed)

1.3. South african bidders must register on the central supplier database (csd)

To upload mandatory information namely: (business registration/

Directorship/ membership/identity numbers; tax compliance status; and

Banking information for verification purposes). B-bbee certificate or sworn

Affidavit for b-bbee must be submitted by bidding institution.

1.4. Where a bidder is not registered on the csd, mandatory information namely:

(Business registration/ directorship/ membership/identity numbers; tax

Compliance status must be submitted with the bid documentation. B-bbee

Certificate or sworn affidavit for b-bbee must be submitted to bidding

Institution.

2. Tax compliance requirements

2.1 All bidders must ensure compliance with their tax obligations in their

Country of residence.

2.2 South african bidders are required to submit their unique personal

Identification number (pin) issued by SARS to enable the organ of state to view

The taxpayer’s profile and tax status.

2.3 South african bidders can apply for tax compliance status (tcs) or pin may

Also be made via e-filing. In order to use this provision, taxpayers will need

To register with SARS as e-filers through the website www.SARS.GOV.ZA.

2.4 SA bidders’ may also submit a printed tcs together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each

Party must submit a separate proof of tcs / pin / csd number (tax compliance)

In

The following particulars must be furnished (failure to do so may result in

Your bid being disqualified).

instructions and guidelines issued by National Treasury and be in accordance with the

applicable notices published by the Department of Trade and Industry in the Government

19.1 Bidders must ensure that:

19.1.1 their Bid is submitted in the required format as stipulated in this RFP; and

19.1.2 all the required information fields in the Bid are completed in full and contain the

information requested by the DBSA.

19.2 The DBSA may in its absolute discretion reject a Bid that does not include the information

requested or is not in the format required.

19.3 Unnecessarily elaborate responses or other representations beyond that which is sufficient to

present a complete and effective tender proposal are not desired or required. Elaborate and

expensive visual and other presentation aids are not necessary.

19.4 Where the Bidder is unwilling to accept a specified condition, the non-acceptance must be

clearly and expressly stated. Prominence must be given to the statement detailing the non-

acceptance. It is not sufficient that the statement appears only as part of an attachment to

the Bid or be included in a general statement of the Bidders usual operating conditions.

19.5 An incomplete Bid may be disqualified or assessed solely on the information completed or

received with the Bid.

in the Tendering Process further. Bids which do not satisfy all the Pre-Qualifying Criteria

will not be evaluated further. Please refer to the table above

Note: A tender that fails to meet any Pre-Qualifying Criteria stipulated herein in the

tender documents is an unacceptable tender. Please refer to the table above

26.4 Second - Forth Stage: Functional Evaluation Criteria

Minimum score of 70 out of 100 in each of the evaluation criteria as well as overall is required to progress to next

stage.

The evaluation of bidders’ submissions will be conducted in accordance with the Treasury prescripts, DBSA

policies and bid conditions, and will encompass the following six key evaluation phases (steps):

a) Step 1: Eligibility Criteria – to determine compliance with the mandatory administrative and statutory

requirements;

b) Step 2: Functionality Criteria – to assess the bidder’s technical capability and capacity to deliver the

required services;

c) Step 3: Physical Site Inspection/ visit: A physical site visit will be conducted on the proposed office

space as part of due diligence for all shortlisted bidders to ensure that the proposed property or premises

comply with occupational health standards, physical space capacity, and security.

d) Step 4: Price – assess the reasonableness of the price offered, seek clarification and negotiation where

possible.

e) Step 5: Preference – to evaluate the final financial proposal in line with the 80/20 preference-point

systems. Where 80 represents price and 20, BBBEE points; and

f) Step 6: Objective criteria & Risk Analysis: To assess employer’s appetite to risks and other

considerations.

1.1. Step 1: eligibility criteria

1.1.1. All Bidders shall attend a compulsory Tender Briefing and complete an attendance register to record

their attendance. Only Bidders whose attendance was recorded at the time of the compulsory Tender

Capacity to Deliver Sub points Maximum1 Points

Provide at least 3 (three) reference letters of leases made in the last 20 (twenty) years

old which confirm that the bidder has provided a commercial leasing service. IFISA

reserves the right to verify the authenticity of leases/references provided by the bidder.

(Appendix B is provided for guidance)

CV’s to be provided of the team who will be the direct liaison with DBSA/IFISA, e.g., the

Property Portfolio Manager, Property Manager, Building/Facility Manager (but not

limited to).

(Submit CVs of the proposed team (minimum of two team members), Appendix A is provided

for guidance)

✓ Proof of Existence: Verifying that the offices operate

from a legitimate, physical address rather than acting as

a fraudulent "shell" or front company.

✓ Property Suitability: Ensuring the size, layout, and

structure of the facility can realistically handle the

number of offices and requirements of IFISA, as

required by the bid. Office furniture in place or a plan to

provide suitable office furniture prior the occupation by

IFISA i.e within 7 days after award or prior to signing of

contract.

✓ Security Measures: Checking for adequate perimeter

wall and fencing, access control, secure storage for

sensitive data, and surveillance systems.

✓ Fire Safety: Inspecting unblocked emergency exit

routes, illuminated exit signs, serviced fire

extinguishers, hose reels, and functional smoke

detectors.

✓ Building Accessibility: Verifying compliance with

accessibility laws, including ramps, wide doorways,

elevators, and dedicated parking bays for people with

disabilities.

✓ Indoor Environment: Checking for adequate

ventilation, functional HVAC air conditioning systems,

sufficient natural or artificial lighting, and building

structural integrity

✓ Server Rooms: Inspecting the server environment to

ensure it has dedicated cooling systems, fire

suppression equipment, and restricted access control.

✓ Data and Power Connectivity: Verifying data trunking,

fiber line entry points, network cabling readiness, and

sufficient electrical wall outlets.

✓ Backup Utilities: Confirming the presence and

operational status of a backup generator or UPS system

to handle power outages, as well as emergency water

backup reserves

1.9 Closing Time means the time, specified as such under the clause (Bid Timetable) in Part C,

by which Tenders must be received.

1.10 DBSA means the Development Bank of Southern Africa Limited.

1.11 DFI means Development Finance Institution.

1.12 Evaluation Criteria means the criteria set out under the clause 26 (Evaluation Process) of

this Part C, which includes the Qualifying Criteria, Functional Criteria and Price and

Preferential Points Assessment (where applicable).

1.13 Functional Criteria means the criteria set out in clause 27 of this Part C.

1.14 Intellectual Property Rights includes copyright and neighbouring rights, and all proprietary

rights in relation to inventions (including patents) registered and unregistered trademarks

(including service marks), registered designs, confidential information (including trade secrets

and know how) and circuit layouts, and all other proprietary rights resulting from intellectual

activity in the industrial, scientific, literary or artistic fields.

1.15 PFMA means the Public Finance Management Act, 1999.

1.16 PPPFA means the Preferential Procurement Policy Framework Act, 2000.

1.17 PPPFA Regulations means the Preferential Procurement Regulations, 2022 published in

terms of the PPPFA.

1.18 Pre-Qualifying Criteria means the criteria set out in clause 26.3 of this Part C.

1.19 Price and Preferential Points Assessment means the process described in clause 26.5 of

this Part C, as prescribed by the PPPFA.

1.20 Proposed Contract means the agreement including any other terms and conditions

contained in or referred to in this RFP that may be executed between the DBSA and the

successful Bidder.

1.21 Request for Proposal or RFP means this document (comprising each of the parts identified

under Part A, Part B, Part C and Part D) including all annexures and any other documents so

designated by the DBSA.

1.22 SARS means the South African Revenue Service.

1.23 Services means the services required by the DBSA, as specified in this RFP Part D.

1.24 SLA means Service Level Agreement.

1.25 SOE means State Owned Enterprise, as defined by the Companies’ Act.

1.26 Specification means the conditions of tender set and any specification or description of the

DBSA’s requirements contained in this RFP.

1.27 State means the Republic of South Africa.

1.28 Statement of Compliance means the statement forming part of a Tender indicating the

successful Bidder(s) or upon the earlier termination of the process.

1.30 Website means a website administered by DBSA under its name with web address

www.dbsa.org

17.1 Bids must be delivered by the Closing Time. The Closing Time may be extended by the DBSA

in its absolute discretion by providing written notice to Bidders.

17.2 Bids delivered after the Closing Time or lodged at a location or in a manner that is contrary to

that specified in this RFP will be disqualified from the Tendering Process and will be ineligible

for consideration. However, a late Bid may be accepted where the Bidder can clearly

demonstrate (to the satisfaction of the DBSA, in its sole discretion) that late lodgement of the

Bid was caused by the DBSA; that access was denied or hindered in relation to the physical

tender box; or that a major/critical incident hindered the delivery of the Bid and, in all cases,

that the integrity of the Tendering Process will not be compromised by accepting a Bid after

the Closing Time.

17.3 The determination of the DBSA as to the actual time that a Bid is lodged is final. Subject to

clause 17.2, all Bids lodged after the Closing Time will be recorded by the DBSA and will only

be opened for the purposes of identifying a business name and address of the Bidder. The

consideration. The general operating practice is for the late Bid to be returned within 5 (five)

working days of receipt or within 5 (five) working days after determination not to accept a late

any intellectual property contained in the Bids.

24.2 Each Bidder, by submission of their Bid, is deemed to have licensed the DBSA to reproduce

the whole, or any portion, of their Bid for the sole purposes of enabling the DBSA to evaluate

the Bid.

11. Electrical Certificate of Compliance (ECOC). The ECOC for the

building/proposed office space not older than 2 years from date of

submission of the bid

12. Electrical Certificate of Compliance (ECOC) for Solar installation if

applicable.

13. Plumbing Certificate of Compliance (PCOC). The PCOC for the

building/proposed office space not older than 2 years from date of

submission of the bid.

14. Provide 3 (three) months latest statements issued by local municipality

confirming that the account status on all municipal rates/levies/tax

payments are updated and current.

15. Proof of valid insurance/letter of intent (supported by a quotation from

the insurer) to insure the proposed building (refer to paragraph 4.3.9.

Property/Building Insurance).

• Proof of property ownership i.e a certified copy of the Title Deed /

Certified Windeed printout (IFISA reserves the right to verify the

correctness of windeed printout) if the owner is directly bidding; or

• Attach both certified copy of Title Deed and copy of Power of

and Functional Evaluation and Folder 2 - Price / Financial Proposal – Electronic

Functional Evaluation Criteria.

entity based on its overall performance used to claim points in terms of regulation 6 and 7 of

Stage 1: Responsiveness

1 Folder 1: Functionality and returnable Pre-Qualifier Y

Only those Bidders which satisfy all the Pre-Qualifying Criteria of the First Stage will be

Pre-Qualifying Criteria of the First Stage will not be evaluated further.

26.1.2 Second Stage – Functional evaluation criteria

26.1.1 Only those Bidders that meet the minimum threshold of 70% for functional

evaluation criteria during the Second Stage will be evaluated further. Bidders

Bidders will be assessed on the functional evaluation criteria (Second Stage) as set out in this

RFP. Only those Bidders that meet the minimum threshold of 70% for functional evaluation

criteria will proceed to the Third Stage.

26.1.2 Third Stage – price

26.1.2.1 Those Bidders which have passed the First Stage (Responsiveness Test) and

Second Stage (Functional Evaluation) of the tender process will be eligible to

be evaluated on the Third Stage, based on price, in accordance with the PPPFA

price in the Third Stage of the Bid evaluation, unless the DBSA exercises its

right to cancel the RFP, in line with the PPPFA Regulations.

80/20 or 90/10 ........................................................................................................ 87

80/20 or 90/10 .................................................................................. 88

1.12 Evaluation Criteria means the criteria set out under the clause 26 (Evaluation Process) of

Preferential Points Assessment (where applicable).

1.16 PPPFA means the Preferential Procurement Policy Framework Act, 2000.

1.17 PPPFA Regulations means the Preferential Procurement Regulations, 2022 published in