Supply and delivery of catering services for ICT awareness – government tender in limpopo

Closing date and time: 11 November 2026 at 14:30

• Submission email: [email protected]

Service delivery dates:

• 16 November 2026 (Day 1)
• 17 November 2026 (Day 2)

RFQ validity period: 90 days from the closing date.

No compulsory briefing or site visit is stated.

Enquiries:

• Email: [email protected]
• Telephone: not stated
• Contact name: not stated

Submission:

• Email: [email protected]

SIU Head Office address:

74 Water Meyers Street

Rentmeester Building

Meyers Park

First Floor

Service delivery address:

Ground Floor, Moolman 500 Building

31 Market Street

Polokwane

Submission method: email only

• Submission email: [email protected]
• Only submissions received at this address on or before the closing date and time will be considered.
• Quotations must be on the bidder's company letterhead.
• All pages of the quotation must be signed by the responsible person.
• The quotation must include a cost breakdown and be inclusive of VAT for VAT-registered bidders.
• The official RFQ document must be completed and signed; forms must not be retyped.
• Faxed and emailed submissions are accepted; the bidder bears the risk of ensuring complete receipt by the SIU by the due time.

Returnable documents:

• Completed and signed RFQ document, including SBD 4 and SBD 6.1.
• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or connected person is employed by the state or has a relationship with the SIU; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE preference points under the 80/20 system.
• SBD 7 (Contract Form): to be signed by the successful bidder.
• ID copies of company directors.
• CIPC company registration.
• SARS tax compliance status PIN.
• B-BBEE certificate or sworn affidavit (EME/QSE) to claim preference points.
• CSD registration number and CSD tax compliance summary report.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Late or incomplete submissions.
• Unsigned quotation pages.
• Omission of SBD 4 or SBD 6.1.
• Non-compliant CSD tax status.
• Alterations to the tender document other than filling in bidder details and prices.
• Being listed on the National Treasury database of restricted suppliers or defaulters.
• Being under investigation for corrupt activities.
• Failure to pass SIU Internal Integrity Unit screening or State Security Agency vetting.

Evaluation stages:

1. Administrative and mandatory compliance check (CSD registration, tax compliance, returnable documents).
2. Price and preference points evaluation under the 80/20 system.
3. Integrity screening and security vetting.

Scoring:

• Price: 80 points.
• B-BBEE status level: 18 points (Level 1 = 18, Level 2 = 14, Level 3 = 12, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0).
• Specific goal (more than 50% black ownership): 2 points.
• Total: 100 points.

Minimum qualifying score: none stated.

Award conditions:

• The bid will only be awarded to a bidder who passes SIU Internal Integrity Unit screening and/or State Security Agency vetting.
• The successful bidder must sign an occupational health and safety agreement in terms of section 37(2) of the Occupational Health and Safety Act.
• The SIU reserves the right to invite suppliers to present their proposals for final decision.

Scope: supply and delivery of catering services for an ICT awareness training event at the SIU Polokwane office on 16 and 17 November 2026.

Venue: Ground Floor, Moolman 500 Building, 31 Market Street, Polokwane.

Day 1 menu (43 portions each):

• Pap
• Rice
• Lamb stew
• Roasted chicken
• Beans mash
• Cabbage
• Green salad
• Chakalaka

Day 1 drinks (43 units):

• 21 cooldrinks (assorted)
• 22 100% juice (assorted)

Day 2 menu: not specified.

Delivery: all items must be delivered to the venue on the specified dates.

Contract period: once-off.

No specific experience or qualification requirements are stated.

The SIU may conduct reference checks on previous work; a negative outcome may result in the bid not being awarded.

The bidder must confirm that they have quoted and will deliver in line with the scope of work.

Pricing must cover the entire scope of work, including logistics and disbursements.

Pricing table:

• Item: Supply and delivery of catering services for the ICT awareness training.
• Quantity: 43.
• Unit price: to be completed.
• Total price: to be completed.
• Other (if applicable): to be completed.
• Total cost (VAT inclusive): to be completed.

Requirements:

• Prices must be inclusive of VAT for VAT-registered bidders.
• A separate quote must be on the bidder's letterhead.
• All rates must be in South African Rand and firm for the bid validity period.
• No amendment of quotations after the closing date and time.
• The SIU reserves the right to use its own calculated total amount when evaluating price.

Pricing:

• Quotation must be on the bidder's company letterhead.
• Prices must include VAT for VAT-registered bidders.
• All rates must be quoted in South African Rand and remain firm for the bid validity period.
• A cost breakdown must be provided.
• No amendment of quotations is allowed after the closing date and time.
• The SIU reserves the right to use its own calculated total amount when evaluating price.

Payment:

• Payment will be made within 30 days after receipt of invoice.
• No pre-payments will be made.

Bid security: none stated.

Guarantees: none stated.

Retention: none stated.

Financial capacity thresholds: none stated.

CSD registration:

• Bidders must be registered on the National Treasury Central Supplier Database (CSD).
• CSD number must be provided.

Tax compliance:

• A valid SARS tax compliance status PIN is required.
• CSD overall tax status must be compliant.
• A printed TCS certificate may be submitted.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate/PIN/CSD number.

B-bbee:

• A B-BBEE certificate or sworn affidavit (for EME/QSE) must be submitted to claim preference points.
• B-BBEE status level determines points as per the 80/20 system.
• Additional 2 points for more than 50% black ownership.

Cipc:

• Company registration documents required.

Director IDs:

• ID copies of company directors required.

Professional registrations: none stated.

Local content: none stated.

Other:

• Bidders must not be persons in the service of the state, or have directors/members who are.
• Bidders must not be listed on the National Treasury database of restricted suppliers or defaulters.
• Bidders must not be under investigation for corrupt activities.

The successful bidder must sign an occupational health and safety agreement in terms of section 37(2) of the Occupational Health and Safety Act (as amended).

No equipment, utensils or agents that may damage the buildings, fittings or persons may be used. The SIU reserves the right to reject such conduct.

Contract period: once-off.

Payment:

• Payment within 30 days after receipt of invoice.
• No pre-payments.

Delivery:

• All goods/services must be delivered in full by the stipulated date.
• No delivery before an official order is received.

Conditions:

• Quotations must be on company letterhead.
• All copyright and intellectual property vest with the SIU.
• Goods and services are subject to SIU's conditions, policies and procedures.
• The bidder is responsible for ensuring the SIU has a compliant tax status as per CSD summary report.
• The successful bidder must sign SBD 7 (Contract Form).
• The successful bidder must sign an occupational health and safety agreement in terms of section 37(2) of the Occupational Health and Safety Act.
• The SIU may enter into a Service Level Agreement.
• The SIU reserves the right to conduct tests and analysis on products for quality assurance.
• No equipment, utensils or agents that may damage the buildings, fittings or persons may be used.
• Late bids will not be accepted.
• Bids must be submitted on the official forms provided; retyping is not allowed.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2017, and the General Conditions of Contract.
• The SIU reserves the right to withdraw any quotation at any time.
• The SIU may invite suppliers to present their proposals for final decision.

Submission:

• Quotations must be emailed to [email protected].
• Proposals become the property of the SIU and will not be returned.

Contract conditions:

• The service provider must commit to post-support service where required.
• Payment will be made on deliverables achieved, within 30 days of receipt of invoice.
• CSD tax compliance status must be reflected on the CSD summary report.
• The SIU reserves the right to withdraw any quotation at any time.
• The SIU may invite suppliers to present their proposals for final decision.
• The successful bidder must sign SBD 7 (Contract Form).
• The successful bidder must sign an occupational health and safety agreement.
• No goods or services may be delivered before an official order is received.
• The SIU may conduct its own tests and analysis on products for quality assurance.
• No equipment, utensils or agents that may damage the buildings, fittings or persons may be used.
• Bidders must inform the SIU before the closing date if they believe the specifications are based on a specific brand.
• By responding, bidders accept the SIU's conditions, which supersede the bidder's own quotation conditions.
• The SIU may enter into a Service Level Agreement upon appointment.

Evaluation method: 80/20 preference point system.

Points allocation:

• Price: 80 points.
• B-BBEE status level: 18 points.
• Specific goal (more than 50% black ownership): 2 points.
• Total: 100 points.

B-BBEE points:

• Level 1: 18 points
• Level 2: 14 points
• Level 3: 12 points
• Level 4: 10 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

Award conditions:

• Pass SIU Internal Integrity Unit screening and/or State Security Agency vetting.
• Sign occupational health and safety agreement in terms of section 37(2) of the Occupational Health and Safety Act.

Responsive bids are those that meet the eligibility, mandatory and administrative criteria.