Catering for 13 delegates at NLC fraud awareness campaign 2026, kimberley (northern cape)

Closing date: 10 November 2026 at 11:00 (South African Standard Time).

RFQ issue date: 06 November 2026.

RFQ validity period: 60 days from the closing date.

Event date: 20 November 2026, 09:00 to 16:30; lunch at 12:00.

No compulsory briefing or site visit is stated.

Bidding procedure enquiries:

• Contact: NLC
• Telephone: 012 432 1308
• Email: [email protected]

Technical enquiries:

• Contact: SCM
• Telephone: 012 432 1302
• Email: [email protected]

Submission:

• Method: e-Tender portal

Service delivery address:

11A Schmidt's Drift Road

Kimberley

8300

Northern Cape

Submission method: e-Tender portal (electronic).

Closing time: 11:00 on 10 November 2026 (South African Standard Time).

Late or incomplete submissions will not be accepted.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses any state employment or connection to the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points under the 80/20 system.
• POPIA Consent Form: original signed consent for processing of personal information.
• B-BBEE certificate or sworn affidavit (consolidated certificate/affidavit for joint ventures).
• Full CSD report with SARS tax compliance status.
• Complete and signed quotation.
• Valid certified copy of a local municipality certificate of acceptability for food premises (Northern Cape Province).
• Proof of authority to sign (e.g. company resolution).

Additional notes:

• Bidders may be requested to courier certified qualifications, membership certificates and COIDA proof to the NLC SCM unit within 3 working days of request; failure renders the bid non-responsive.
• No services may be rendered before an official purchase order is received.

Evaluation stages:

1. Closing date, submission instructions and format compliance.
2. Administrative compliance: signed SBD 1 and SBD 6.1, POPIA consent form, B-BBEE certificate/affidavit, full CSD report with SARS tax compliance status.
3. Mandatory requirements (failure disqualifies): fully completed SBD 4, complete and signed quotation, valid certified copy of a local municipality certificate of acceptability for food premises within the Northern Cape Province.
4. Price and specific goals under the 80/20 preference point system (PPR 2022).

• Price: maximum 80 points, calculated using the prescribed formula (Ps = 80(1 - (Pt - Pmin)/Pmin)).
• Specific goals: maximum 20 points, allocated as follows:

• Black ownership: 100% = 8 points; 51% to 99% = 4 points; less than 51% = 0 points.

• Women ownership: 100% = 4 points; 30% to 99% = 2 points; less than 30% = 0 points.

• Youth ownership: 100% = 4 points; 30% to 99% = 2 points; less than 30% = 0 points.

• Disability ownership: 20% or more = 4 points; more than 10% but less than 20% = 2 points; less than 10% = 0 points.

• Evidence for specific goals: copies of IDs and a CIPC report not older than 3 months from the closing date, or a recent CSD report; B-BBEE certificate or sworn affidavit; for disability, a letter from a doctor not older than 1 year from the closing date confirming disability, plus CSD report.

5. Due diligence, contract negotiation and award. The NLC may request best and final offers.

Minimum qualifying score: none stated.

Event: Fraud Awareness Campaign 2026.

Date: 20 November 2026, 09:00 to 16:30; lunch served at 12:00.

Venue: 11A Schmidt's Drift Road, Kimberley, 8300, Northern Cape.

Delegates: 13.

Menu (for 13 delegates):

• Starch: bread rolls.
• Meat: braai wors and chicken.
• Vegetables: corn on the cob.
• Salads: Greek salad and chakalaka.
• Beverages: soft drinks (including 2 sugar-free) and one juice.

Special instructions:

• No prepacked food.
• Service provider must supply condiments and ensure drinks are served on ice.
• Service provider must provide own cutlery, plates, tablecloths, glasses, dessert bowls, toothpicks and serviettes.
• Food warmers must have adequate warming capacity.
• Food must be delivered on time; late delivery is not tolerated.
• Salads must be mild (not too spicy).
• No processed cheese.
• No extra greasy food; use oil moderately.
• No dairy in vegetables (e.g. creamed spinach or vegetables in cheesy sauces).

Reporting: service provider reports to the National Lotteries Commission.

Duration: one day, after receipt of the appointment letter and purchase order.

Bidders may be requested to submit certified qualifications, membership certificates and COIDA proof within 3 working days of request; failure renders the bid non-responsive.

No specific experience or qualification thresholds are stated.

Pricing: complete and signed quotation, inclusive of all applicable taxes.

Bid security: none stated.

Guarantees, retention, payment terms: none stated.

Financial capacity thresholds: none stated.

CSD registration: mandatory; provide CSD registration number and a full CSD report with SARS tax compliance status. Foreign suppliers with no local entity are exempt.

Tax compliance: valid SARS tax compliance status PIN or printed TCS certificate; each party to a joint venture/consortium must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: valid B-BBEE certificate or sworn affidavit required to claim preference points; consolidated certificate/affidavit for joint ventures.

COIDA: bidder warrants that all employees are covered under the Compensation for Occupational Injuries and Diseases Act; proof of registration and good standing may be requested.

Local municipality certificate: valid certified copy of a certificate of acceptability for food premises within the Northern Cape Province (mandatory; failure disqualifies).

SBD forms: SBD 1, SBD 4, SBD 6.1 must be completed and signed.

POPIA consent form: original signed consent required.

Proof of authority to sign (e.g. company resolution).

Bids must be submitted in English.

No news releases without NLC consent; no canvassing of NLC officials; collusion leads to disqualification and restriction.

Bidder warrants that all employees (including those of any contractor) are covered under the Compensation for Occupational Injuries and Diseases Act (COIDA) for the duration of the adjudication and any subsequent agreement.

The NLC may request documentary proof of registration and good standing with the Compensation Fund.

Contract duration: one day, after receipt of appointment letter and purchase order.

No services may be rendered before an official purchase order is received.

Late or incomplete submissions will not be accepted.

The RFQ document takes precedence over any other document; where silent, the PPPFA applies.

Bidders may not incorporate additional stipulations except as clearly marked recommendations.

The NLC's decision on interpretation is final and binding.

Bidders must not make news releases without NLC consent.

Bidders must not canvass NLC officials between closing date and award.

Collusion leads to disqualification and restriction from doing business with organs of state.

Supplier performance will be reviewed against deliverables; non-performance may lead to remedial actions and escalation.

POPIA: personal information processed in accordance with POPIA and NLC data privacy policy; unauthorized access must be reported.