Waste collection & disposal services – government tender in gauteng

RFQ date: 21 October 2026

Closing date and time: 27 October 2026 at 11:00

Late-submission rule: no late responses are accepted.

Pricing-date references: 25 November 2026 and 22 January 2026

Relationship of the pricing dates to the three-month service term: not specified.

Quotation validity: 120 days from the closing date.

Validity extension: SABS may extend the validity period by 60 days before expiry and may request a further extension; the bidder need not agree to a further extension.

Enquiries

• Contact: Ntobeko Mweli
• Role: Procurement Specialist
• Email: [email protected]
• Telephone: 012 428 6691

Submission

• Method: email or the procurement submission link
• Submission email: [email protected]

Service locations

• Groenkloof: 1 Dr Lategan Road, Groenkloof, Pretoria, 0001
• Nefta site

Contact restriction: do not contact any other SABS personnel about the procurement; canvassing results in disqualification.

Submission method: email or the procurement submission link.

Submission email: [email protected]

Submission format: written quotation on the company letterhead.

Closing deadline: 27 October 2026 at 11:00. Late responses are refused, and the bidder is responsible for ensuring timely receipt.

File-transfer channel: WeTransfer is not accepted.

Mandatory returnables:

• National Treasury Central Supplier Database (CSD) registration report.
• Valid B-BBEE certificate or sworn affidavit.
• SBD 4 (Bidder's Disclosure): disclose state employment and related-business interests; an inaccurate disclosure can disqualify the bid.
• SBD 6.1 (Preference Points Claim Form under the 2022 regulations): claim specific goals and support the claim with evidence.

Disqualification and rejection risks:

• Late submission.
• Failure to meet any mandatory eligibility requirement.
• Contacting SABS personnel other than Ntobeko Mweli; canvassing is expressly disqualifying.
• A response that does not follow the stated instructions or specifications may be rejected.
• Omission of a required returnable makes the response non-conforming and may lead to rejection.

Quotation must be presented on the company letterhead.

Eligibility screen:

• All four mandatory requirements must be met: City of Tshwane, City of Ekurhuleni and City of Johannesburg waste-management transporter licences; a section 20 NEMA waste permit; valid COIDA registration; and R5 million legal liability insurance.
• Bidders that fail any requirement are disqualified before scoring.

Scoring:

• Applicable system: 80/20 under the Preferential Procurement Regulations 2022.
• Price: 80 points, calculated relative to the lowest acceptable quotation.
• Specific goals: 20 points.
• Total: 100 points.
• Minimum qualifying score: none stated.
• No functionality or capability score is stated.

Specific-goal points:

• Black ownership: 100% = 10; 75% to 99% = 8; 60% to 74.99% = 6; 51% to 59.99% = 4; 1% to 50.99% = 2; 0% = 0.
• Black women ownership: 100% = 6; 51% to 99% = 4; 1% to 50.99% = 2; 0% = 0.
• Ownership by persons living with disabilities: 100% = 4; 51% to 99% = 2; 0% to 50.99% = 0.
• A claim without the required proof receives 0 specific-goal points, and SABS may require further substantiation.

Process discretion: SABS may stop the evaluation, reject non-conforming submissions, use its own selection criteria, and award no contract.

Appointment: a registered waste service provider must deliver a three-month waste service at the SABS Groenkloof site in Pretoria and the Nefta site.

Core service: collect, separate, transport and properly dispose of waste.

Groenkloof monthly service levels:

• 2 compactible skips, each with 8 lifts per month.
• 5 non-compactible skips, each with 4 lifts per month.
• 1 lockable condom skip, with 1 lift per month.

Nefta monthly service level:

• 1 skip, with 1 lift per month.

Nefta skip type to confirm: compactible in the scope, but non-compactible in the pricing table.

Pricing components:

• Management fees and consumables must be priced separately.
• 2 waste sorters are required, with a fixed monthly amount of R12,200.
• Rebates from recyclable waste must be credited to SABS.

Governing terms: SABS standard procurement terms apply and are available at https://www.sabs.co.za/Procurement/proc_toc.asp.

The quotation must itemise management fees, consumables and 2 waste sorters at a fixed R12,200 per month, then show the monthly total, VAT and grand total. A second summary must cover months 1 to 3, the contract total, VAT and grand total. Prices must include VAT, applicable transport and disbursements, and must be fixed with forward-cover provision where foreign currency is used. Recycling rebates must be credited to SABS. The stated pricing dates are 25 November 2026 and 22 January 2026; their connection to the three-month term is not specified.

Pricing format: fixed monthly pricing for the required skips, lifts, management fees, consumables and waste-sorting resources, with a three-month summary.

Required price lines:

• Management fees.
• Consumables.
• Waste sorters: 2, at the fixed amount of R12,200 per month.
• Total per month, VAT and grand total.
• Month 1, Month 2 and Month 3, followed by total, VAT and grand total.

Price inclusions: the quotation must include VAT, applicable transportation and disbursements.

Foreign currency: use a fixed price and include provision for forward cover.

Recycling rebates: credit rebates from recyclables to SABS.

Pricing-date references: 25 November 2026 and 22 January 2026; their relationship to the three-month term is not specified.

Advance payment: none. Payment is made only for services or goods delivered as agreed between SABS and the successful bidder.

Pass/fail eligibility:

• Registered waste service provider.
• Waste-management transporter licence from each of the City of Tshwane, City of Ekurhuleni and City of Johannesburg.
• Section 20 NEMA waste permit; a third-party-held permit is acceptable.
• Valid COIDA registration, evidenced by the Department of Labour document.
• Legal liability insurance of R5 million.

Failure to meet any mandatory requirement results in disqualification.

Required supporting documents:

• National Treasury CSD registration report.
• Valid B-BBEE certificate or sworn affidavit for specific-goal claims.
• SBD 4 (Bidder's Disclosure): disclose state employment and related-business interests; an inaccurate disclosure can disqualify the bid.
• SBD 6.1 (Preference Points Claim Form, 2022): claim the applicable ownership points and provide supporting proof.

Restricted status: persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically excluded.

B-BBEE claims: failure to provide the required proof results in 0 specific-goal points.

Environmental service profile:

• Groenkloof: 2 compactible skips at 8 lifts each per month; 5 non-compactible skips at 4 lifts each per month; 1 lockable condom skip at 1 lift per month.
• Nefta: 1 skip at 1 lift per month.
• Nefta type to confirm: compactible in the scope, but non-compactible in the pricing table.

Advance payment: prohibited.

Payment basis: payment follows delivery of the services or goods in the manner agreed by SABS and the successful bidder.

Closing and validity: responses are due at 27 October 2026 at 11:00, and late responses are refused. The quotation remains valid for 120 days from closing. SABS may extend that period by 60 days by written notice without requiring consent; bidders cannot amend their quotations following the extension. SABS may request a further extension, which the bidder is not obliged to accept.

Evaluation order:

1. Mandatory pass/fail screening; non-compliant bidders are excluded.
2. 80/20 preference-point scoring under the 2022 regulations: price 80 points and specific goals 20 points, totalling 100. Price is calculated against the lowest acceptable quotation.

Minimum qualifying score: none stated.

Specific-goal allocation:

• Black ownership: 100% = 10; 75% to 99% = 8; 60% to 74.99% = 6; 51% to 59.99% = 4; 1% to 50.99% = 2; 0% = 0.
• Black women ownership: 100% = 6; 51% to 99% = 4; 1% to 50.99% = 2; 0% = 0.
• Disability ownership: 100% = 4; 51% to 99% = 2; 0% to 50.99% = 0.

Unsupported claims receive no specific-goal points, and SABS may require further proof.