Supply and delivery of 2 standard laptop bundles (dell, hp or lenovo) with nettrace, accessories and 3-year support to DFFE pretoria

Closing date and time: 28 October 2026 at 11:00.

RFQ issue date: 21 October 2026.

Briefing session: none.

Bid validity: 90 days from the closing date.

Enquiries email: [email protected]

Submission email: [email protected]

Delivery address: Environment House, 473 Steve Biko and Soutpansberg Road, Arcadia, Pretoria

Postal address: Private Bag X447, Pretoria, 0001

Submission method: email quotations to [email protected] with the RFQ number RFQ282 AM (26/27) in the subject line.

Enquiries: email [email protected].

Quotation format: formal quotation on official company letterhead, including VAT per item where applicable, the supplier's CSD (MAAA) number, and accurate banking details.

Late quotations: quotations received after the closing date and time will not be accepted.

Returnable documents: completed and signed SBD documents (SBD 4 and SBD 6.1), formal quotation, and CSD report.

No goods may be delivered before an official purchase order or formal appointment letter is received.

Returnable documents: completed and signed SBD documents (SBD 4 and SBD 6.1), a formal quotation on official company letterhead, and a CSD report. The quotation must include VAT per item where applicable, the supplier's CSD (MAAA) number, and accurate banking details. It must clearly indicate item descriptions, quotation validity period, banking details, contact details, and CSD MAAA number.

Preference point system: 80/20 for quotations up to R1 000 000, with 80 points for price and 20 points for specific goals.

Specific goals: 20 points if the bidder has more than 50% ownership by Black people, women, or people with disabilities; 0 points if ownership is 50% or below.

Trust, consortium, or joint venture: qualifies if average combined ownership is more than 50%.

Mandatory requirements: Manufacturer's Authorised Dealer for Dell, HP, or Lenovo with an OEM certificate; SITA RFB 740 accreditation in Gauteng with a SITA accreditation letter.

Other requirements: CSD registration with MAAA number, tax compliance (SARS TCS PIN or CSD number), not listed on National Treasury's Database of Restricted Suppliers and Defaulters, and SBD 4 and SBD 6.1 completed and signed.

Preference points: failure to submit required proof means no specific goal points are claimed.

Scope: supply and delivery of standard laptops and accessories to Environment House, 473 Steve Biko Road, Environment House, Pretoria.

Accepted brands: Dell, HP, or Lenovo, with detailed specifications in Annexures B, C, and D respectively.

NETTRACE licence required with each laptop.

Quantities: 2 each of standard laptop, NETTRACE, laptop backpack, laptop lock, keyboard, and mouse.

Bidders may only offer brands for which they are duly authorised or accredited.

Disqualification grounds: non-compliant tax status at award (seven working days to rectify), fraudulent or factually untrue information, false declarations on Standard Bidding Documents, listing on National Treasury's Database of Restricted Suppliers and Defaulters, and failure to quote in line with the specification.

Pricing schedule items, quantity 2 each: standard laptop, NETTRACE, laptop backpack, laptop lock, keyboard, and mouse. The quotation must show total amount excluding 15% VAT, total VAT at 15%, and grand total including 15% VAT for VAT vendors. All delivery costs and applicable taxes, including VAT, PAYE, income tax, UIF contributions, and SDL, must be included in the bid price where applicable.

Bid price must include all delivery costs and applicable taxes, including VAT, PAYE, income tax, UIF contributions, and SDL, where applicable.

Prices must be firm and inclusive of VAT where applicable.

Quotation must show item descriptions, quotation validity period, banking details, contact details, and CSD MAAA number.

Pricing format: total amount excluding 15% VAT, total VAT at 15%, and grand total including 15% VAT for VAT vendors.

Bid validity: 90 days from the closing date.

CSD registration with MAAA number required.

Tax compliance: SARS TCS PIN or CSD number; 7 working days allowed to rectify non-compliant tax status before disqualification.

B-BBEE evidence: SANAS or CIPC accredited B-BBEE certificate or sworn affidavit, plus CIPC ownership certificate.

Medical certificate from a practitioner with a practice number required when claiming disability points.

SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) must be completed and signed.

Manufacturer's Authorised Dealer status with OEM certificate for Dell, HP, or Lenovo.

SITA RFB 740 accreditation letter for Gauteng.

Bidders must not be listed on National Treasury's Database of Restricted Suppliers and Defaulters.

Directors or shareholders must not be employed by the state.

To claim preference points, bidders must submit a complete and signed SBD 6.1. A medical certificate signed by a medical practitioner with a practice number is required when claiming for disability. A SANAS or CIPC accredited B-BBEE certificate or sworn affidavit indicating ownership by historically disadvantaged persons is required, together with the CIPC ownership certificate. Failure to submit the required proof means no preference points are claimed.

Price is valid for 90 days from the closing date. DFFE may extend validity by written letter to every bidder that responded; bidders must respond in writing or will not be considered after the initial validity period expires. DFFE reserves the right to negotiate price with the recommended service provider without offering the same opportunity to other bidders.

Accepted RFQs are communicated by official purchase order or formal appointment letter on Department letterhead. No goods may be prepared or delivered before the bidder receives an official purchase order or appointment letter. All prices must be firm and inclusive of VAT where applicable. DFFE is not bound to accept the lowest or any offer and may accept any offer in full or in part. Pictures and brand names in the specification are for illustration; similar or equivalent specifications are accepted.

Mandatory requirements: Manufacturer's Authorised Dealer for Dell, Lenovo, or HP with an Original Equipment Manufacturer (OEM) certificate as proof of authorisation. Bidders may only offer brands for which they are duly authorised or accredited. SITA RFB 740 accreditation in Gauteng with a SITA letter of accreditation as proof. Non-submission of either mandatory requirement leads to disqualification.

RFQ enquiries: [email protected]. RFQ responses: [email protected]. Use the RFQ number in the email subject line.