Once-off reception revamp at NLC free state (welkom) and mpumalanga (nelspruit) offices — RFQ 2026-011-026

Enquiries

• Contact: Maureen Senyatsi

• Role: Employer's representative

• Email: [email protected]

• Telephone: 012 432 1470

• Contact: Simon Fete

• Role: Employer's representative

• Email: [email protected]

• Telephone: 012 432 1515

• Contact: Supply Chain Management (technical)

• Email: [email protected]

• Telephone: 012 432 1300

Submission

• Method: e-tender portal
• Portal: https://www.etenders.gov.za/

Note: all bid-related communication must go to the enquiry contacts; verbal information given at site visits or clarification meetings is not binding.

Submission channel

• Method: electronic submission through the e-tender portal only — https://www.etenders.gov.za/
• Closing: 01 December 2026 at 11:00 (SAST).
• Telephonic, telegraphic, telex, facsimile and emailed bids are not accepted.
• Mark the contents of the submission clearly.
• Late bids are not accepted.

Returnable documents (complete, sign and include all)

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Form of Offer: fully completed and signed, stating the total price inclusive of VAT.
• Bills of Quantities / Pricing Schedule: priced.
• SBD 6.1 (Preference Points Claim): claims preference points for the stated specific goals.
• SBD 4 (Declaration of Interest): discloses state employment and relationships with the procuring institution.
• SCM Consent Form: POPIA consent for processing personal information.
• Proof of CIDB grading designation (2GB or higher).
• Recent CSD report showing tax compliant status.
• Tax PIN certificate or valid tax clearance.
• B-BBEE certificate or sworn affidavit.
• Declaration of current projects.
• Proof of valid COIDA letter of good standing.
• Five reference letters or detailed completion certificates from clients within 5 years, signed, dated and contactable; subcontracting references, award letters and purchase orders are not accepted, and references from one client count as one.
• Joint venture documents if applicable: signed JV agreement or MoU, authorisation for the representative to sign for all members, company registration and statutory documents, and consolidated B-BBEE or affidavit.
• NLC compulsory briefing session certificate.
• Two-page CV for an architect or architectural technologist with certified qualifications and SACAP registration.

Disqualification risks

• Omitting or not completing the Form of Offer, priced Bills of Quantities, CIDB proof, declaration of current projects, SBD 4, COIDA, reference letters, JV documents, briefing attendance or architect CV renders the bid non-responsive.
• Bidders on the National Treasury list of blacklisted entities are excluded.

Evaluation stages

• Stage 1: compliance with the mandatory requirements in Part T1.1.
• Stage 2: reference letters for similar projects (three stated in the tender notice; the returnable list requires five).
• Stage 3: price.
• Stage 4: preference points and specific goals.
• Award only to bidders with a valid tax clearance, active CIDB grading and full legislative compliance, verified by SCM.

Preference point system

• 80/20 system applies (estimated value at or below R50 000 000).
• Price: 80 points.
• Specific goals: 20 points.
• Price score formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin).

Specific goals points

• Black ownership: 100% = 8 points; 51% to 99% = 4; below 51% = 0.
• Women ownership: 100% = 4 points; 30% to 99% = 2; below 30% = 0.
• Youth ownership: 100% = 4 points; 30% to 99% = 2; below 30% = 0.
• Disability: 20% or more owners with disability = 4 points; more than 10% but less than 20% = 2; less than 10% = 0.
• No proof submitted with the bid means the specific goal points are not claimed.

Other

• No alternative tender offers are permitted.
• A competitive negotiation procedure and a two-stage system will not be followed.

Scope

• Once-off reception revamp at the NLC Free State provincial office in Welkom and the Mpumalanga provincial office in Nelspruit.
• Project type: building repairs and refurbishment.

Deliverables and requirements

• Priced Bills of Quantities form the basis of the offer.
• A two-page CV for an architect or architectural technologist, with certified copies of qualifications and SACAP registration, must be submitted.
• Key staff declared at tender stage; any change requires CVs and qualifications of similarly competent replacement staff.
• Contract duration: 1 month, effective from appointment, SLA signature or as directed by the NLC.

Pricing

• Bidders must price the Bills of Quantities; the Form of Offer states the total price inclusive of VAT in words and figures.
• No alternative tender offers are permitted.

Contract terms

• Bid validity: 12 weeks / 84 calendar days from closing.
• If the validity period lapses before evaluation, the contractor may review the price based on CPI.
• The employer does not compensate bidders for tender preparation costs.
• Within two weeks of receiving the completed agreement, the successful bidder must arrange delivery of any securities, bonds, guarantees, proof of insurance and other required documentation; failure to do so is a repudiation of the agreement.
• The successful bidder must sign a written contract form (SBD 7).

Eligibility

• CIDB contractor grading designation of 2GB or higher is mandatory; proof of registration, category, grading and CRS number must be submitted.
• Joint ventures: every member must be registered with the CIDB; the lead partner must hold a 2GB or higher grading (or not lower than one level below with the required recognition status); the combined grading must meet the required designation.
• Bidders must not be persons in the service of the state, companies with directors in state service, or close corporations with such members.
• Bidders must not appear on the National Treasury list of blacklisted entities or the Register for Tender Defaulters / List of Restricted Suppliers.

Tax and registration

• Valid tax compliance status PIN or printed TCS certificate; CSD number where no PIN is available.
• Recent CSD report with tax compliant status.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.

B-bbee

• B-BBEE certificate or sworn affidavit required to claim preference points.
• Specific goal points are claimed for black ownership, women ownership, youth ownership and disability; no proof means no points.

Other mandatory documents

• Proof of valid COIDA letter of good standing from the Compensation Commissioner.
• SBD 4 declaration, SBD 6.1 preference claim, SCM POPIA consent form, declaration of current projects, and architect/architectural technologist CV with SACAP registration.