Board induction programme for new SAPO board members

2.1 The Bidder has attended a briefing session which is hosted by the Post Office, at which the Post Office

shall provide information to Bidders who wish to enter into discussions with the Post Office concerning

a number of issues pertaining to the possible provision of services by the Bidder to the Post Office,

which discussions may or may not result in the Post Office and the Bidder entering into an agreement,

arrangements, discussions or alliances.

2.2 During the briefing session and in negotiating the business relations, the Post Office shall disclose

confidential information relating to its business to the Bidder.

2.3 The Bidder agrees to be bound by the terms and to be subject to the conditions of this Confidentiality

Agreement.

3 confidential information

Confidential Information in respect of this Confidentiality Agreement shall include, but not be limited to, all oral,

written, printed, photographic and recorded information of all types that is:

3.1 Confidential or secret information relating to the commercial and financial activities of the Post Office,

which would include legal, financial, contractual or commercial arrangements between the Post Office

group of companies, customers and/or third parties;

3.2 Confidential information and details concerning current or prospective customers, suppliers, commer-

cial associates and other parties with whom the Post Office enjoys a commercial relationship;

3.3 Proposed, impending or actual commercial transactions, arrangements, ventures, agreements or op-

portunities which are of a confidential or secret nature;

3.4 Trade secrets, operating procedures, quality control procedures, approximate operation personnel re-

quirements, descriptions, trade names, trademarks, know how, techniques, technology, copyright, and all

goodwill relating to the business and any other existing intellectual property rights or any intellectual prop-

erty created as a result of the provision of services;

3.5 Confidential or privileged information concerning disputes, claims, litigation or similar actions in which any

party is or may become involved; and

3.6 Any other information surrounding the nature of the discussions giving rise to this Confidentiality Agree-

ment.

RFQ 26-27-72/DP of 21

4 excluded information

There will be no obligation of confidentiality or restriction on the use of information where:

4.1 The information is publicly available, or becomes publicly available otherwise than by action of the Bidder;

or

4.2 The information was already known to the Bidder (as evidenced by its written records) prior to its receipt

under this or any previous confidentiality agreement between the parties or their affiliates; or

4.3 The information was received from another party not in breach of an obligation of confidentiality.

5 non-disclosure

5.1 The Bidder acknowledges that the Confidential Information is a valuable and unique asset proprietary to

the Post Office.

5.2 The Bidder agrees that it shall not disclose the Confidential Information to any third party for any reason

or purpose whatsoever without the prior written consent of the Post Office.

5.3 The Bidder may disclose the Confidential Information only to its directors and other officers, employees

and professional advisors agents and consultants only on a strictly need-to-know basis and on the terms

and conditions provided for in this Confidentiality Agreement.

5.4 The Bidder undertakes not to use the Confidential Information for any purpose other than:

5.4.1 That for which it is disclosed; and

5.4.2 In accordance with the provisions of this Confidentiality Agreement.

5.5 The Bidder undertakes to ensure that their employees will observe and comply with their obligations in

respect thereof, whether or not they remain employees of the Bidder.

5.6 The Bidder agrees that it shall only, where necessary, disclose the Confidential Information to its profes-

sional advisers, agents and consultants, provided that such professional advisers, agents and consultants

sign a similar undertaking and that they are aware of the confidential nature of the information being made

available to them.

5.7 The Bidder shall takes all steps necessary to procure that such professional advisers, agents and consult-

ants agree to abide by the terms of this Confidentiality Agreement to prevent the unauthorized disclosure

of the Confidential Information to third parties.

6 ownership

6.1 All Confidential Information disclosed by the Post Office to the Bidder is acknowledged by the Bidder to

be proprietary to the Post Office who shall retain all right, title and interest in and to that information.

6.2 The possession of the Confidential Information by the Bidder does not to confer any rights of whatever

nature in such Confidential Information to the Bidder.

6.3 No provision in this Confidentiality Agreement shall be interpreted to confer any right of license under any

trademark, patent or copyright, or any applications for such a trademark, patent or copyright which may

be pending now or in the future to the Bidder.

7 standard of care

The Bidder agrees that it shall protect the Confidential Information disclosed pursuant to the provisions of this

Confidentiality Agreement using the same standard of care that it applies to its own proprietary, secret or

RFQ 26-27-72/DP of 21

confidential information, but in any event not less than a reasonable standard of care, and that the Confidential

Information shall be stored and handled in such a way as to prevent any unauthorized disclosure thereof.

8 return of confidential information

8.1 The Post Office may at any time request the return of the Confidential Information disclosed to the Bidder.

Upon the return of the Confidential Information, the Bidder shall submit a written statement to the Post

Office confirming that the Bidder has not retained in its possession or under its control, either directly or

indirectly, any Confidential Information.

8.2 Alternatively to the return of the material contemplated in clause 8.1 above, the Bidder shall, at the request

of the Post Office, destroy the Confidential Information and furnish the Post Office with a written statement

to the effect that all Confidential Information in the possession or under the control of the Bidder has been

destroyed.

8.3 The Bidder shall comply with the request in terms of this clause 8 within forty-eight hours of receipt of such

a request.

9 breach

9.1 Any breach of any obligation or undertaking by the Bidder will constitute a material breach of this Confi-

dentiality Agreement.

9.2 The Bidder shall be liable to pay the Post Office all costs incurred in the protection of its interests in terms

of this Confidentiality Agreement on an attorney and own client scale.

9.3 The Bidder acknowledges that the Post Office shall be entitled to apply to court for an interdict or other

appropriate relief against the Bidder, should the Post Office have any reasonable basis to believe that the

Bidder is or may be in breach of this Confidentiality Agreement and thus endangering the proprietary in-

terests of the Post Office.

10 duration

The obligations undertaken by the Bidder in terms of this Confidentiality Agreement shall endure notwithstanding the termination of this Confidentiality Agreement or notwithstanding that either party decides at any time,

whether before or after the commencement of this Confidentiality Agreement, not to pursue the discussions to

enter into a business relationship or that the relationship between the parties pursuant to those discussions is

terminated for any reason whatsoever.

11 general

11.1 This Confidentiality Agreement constitutes the sole record of the agreement between the parties with

regard to the subject matter hereof. No party shall be bound by any express or implied term, represen-

tation, warranty, promise or the like not recorded herein.

11.2 No addition to, variation of, or agreed cancellation of this Confidentiality Agreement shall be of any force

or effect unless in writing and signed by or on behalf of the parties.

11.3 No relaxation or indulgence which the Post Office may grant to the Bidder shall constitute a waiver of

the rights of the Post Office and shall not preclude the Post Office from exercising any rights which may

have arisen in the past or which might arise in future.

RFQ 26-27-72/DP of 21

11.4 The Bidder agrees and confirm by their signature to the RFQ Documents that any present and/or previ-

ous discussions or correspondence shall, for purposes of this Confidentiality Agreement, be considered

to be Confidential Information.

11.5 An approval or consent given by a party under this Confidentiality Agreement shall only be valid if in

writing and shall not relieve the other party from responsibility for complying with the requirements of

this Confidentiality Agreement nor shall it be construed as a waiver of any rights under this Confidenti-

ality Agreement except as and to the extent otherwise expressly provided in such approval or consent,

or elsewhere in this Confidentiality Agreement.

Signature ....................................................................

Name of delegated signatory ................................................................

(PRINT) in his capacity of

Designation of signatory ....................................................................

(PRINT) who warrants his authority to sign on behalf of

Name of bidder (company) .....................................................................

Date ...................................................................

RFQ 26-27-72/DP of 21

C. Certificate of acquaintance with bid documents

I/We ________________________________________ of __________________________________ do

hereby certify (Name of Company) that I/we acquainted myself/ourselves with the contents of all the documents

listed in the Schedule of Bid Documents, as laid down by The South African Post Office for carrying out of the

proposed works.

SIGNED AT _________________________ on this __________ day of _____________________ 20______

Signature : _____________________________________

Name of delegated signatory : ____________________________________

(PRINT) in his capacity of

Designation of signatory : ____________________________________

(PRINT) who warrants his authority to sign on behalf of the bidding

company

RFQ 26-27-72/DP of 21

D. Specification

See attached PDF Specification Document

RFQ 26-27-72/DP of 21

E. Evaluation criteria

The bid will be evaluated as follows:

 Phase 1: Gatekeeping Criteria.

 Phase 2: Bid Conditions.

 Phase 3: Commercial - Price (80) and Specific Goal (20).

1. Gatekeeping Criteria

The bidder is required to provide SAPO with the following in their bid proposal. Failure to comply with the

gate-keeping criteria will result in the disqualification of the bid.

1.1 Pricing Schedule

 Pricing schedule should be completed in full

2. Bid Conditions

Should the bidder fail to submit at the time of closing of the bid, bidder/s will be requested to re-submit the

outstanding bid condition/s document(s) or information as required in order to evaluate compliance with the

bid condition requirements. Failure to comply will result in the disqualification of the bid.

2.1 Experience, Qualifications, Knowledge & Client Reference Requirements

The appointed service providers’ proposed team compliment must be led by two (2) experienced Corporate

Governance Specialists who will be responsible for the planning, design, delivery and facilitation of the Board

Induction Programme presented in alignment with the scope of work contained in the specification. The pro-

posed Corporate Governance Specialists must comply with the following requirements:

2.1.1 Experience:

 A minimum of five (5) years' experience in advising, planning, design, delivery and facilitating corporate gov-

ernance and ethics training (Board Induction Programmes or similar).

 Two (2) of the minimum of five (5) years’ experience must relate to corporate governance and ethics training

provided to Schedule 2 Public Entities a) placed under/or exiting business rescue or b) business restructuring

or c) turnaround.

 A comprehensive CV of the proposed Corporate Governance Specialists assigned to the project must be pro-

vided that confirms -

 Five (5) years' experience in advising, planning, design, delivery and facilitating corporate governance and

ethics training (Board Induction Programmes or similar).

 two (2) of the minimum of five (5) years’ experience must relate to corporate governance and ethics training

provided to Schedule 2 Public Entities a) placed under/or exiting business rescue or b) business restructur-

ing or c) turnaround.

RFQ 26-27-72/DP of 21

2.1.2 Qualifications & Membership to Professional Bodies:

Bidders must demonstrate their specialisation in corporate governance & ethics in guiding & advising Board

Members on best practices for managing the company in relation to government laws, industry rules and ethical

standards.

The two (2) Corporate Governance Specialists assigned to the project must provide proof of their a) qualifica-

tions that may include ANY of the listed qualifications/designations and b) active membership to ANY of the

listed professional bodies as follows:

2.1.2.1 Corporate Governance:

Qualification/Designation:

 Occupational Certificate Governance Practitioner(NQF Level 7)

 Chartered Secretary (CS) Stream (NQF Level 8)

 Chartered Governance Professional (CGP) (NQF Level 8)

 IIE Post Graduate Diploma in Corporate Governance(NQF Level 8)

 Chartered Director

 Ethics Officer Certification (EOCP)

Professional Bodies:

 Chartered Governance Institute of South Africa (CGISA)

 Institute of Directors in Southern Africa (IoDSA)

 Ethics Institute

2.1.2.2 Legal:

Qualification/Designation:

 Llb

 BA Law/BCom Law (NQF Level 7)

Professional Bodies:

 Legal Practice Council (LPC)

 Law Society of South Africa (LSSA)

 Corporate Counsel Association of South Africa (CCASA).

2.1.2.3 Finance:

Qualification/Designation:

 BCom (NQF Level 7),

 Postgraduate Diploma (NQF Level 8)

 Honours/Master’s Degrees

Professional Bodies:

 South African Institute of Professional Accountants (SAIPA)

 Chartered Institute for Business Accountants (CIBA)

 Chartered Institute of Government Finance Audit & Risk Officers (CIGFARO).

2.1.2.4 Audit:

Qualification/Designation:

 B Com Honours in Internal Auditing (NQF Level 7 or 8)

 Certified Internal Auditor (CIA)

 B Com Accounting

RFQ 26-27-72/DP of 21

 Postgraduate Diploma in Accounting (Honours)

Professional Bodies:

 Institute of Internal Auditors South Africa (IIASA)

 Independent Regulatory Board for Auditors (IRBA)

 South African Institute of Chartered Accountants (SIACA)

 South African Institute of Government Auditors (SAIGA)

2.1.3 Working knowledge:

Bidders must demonstrate comprehensive working knowledge of the King V Code (including King IV Code

which underpins the consolidated King V Code), the Companies Act in specific Business rescue provisions),

the PFMA, the Protocol on Corporate Governance in the Public Sector, and applicable anti-corruption and whis-

tle-blower protection legislation.

Comprehensive CV’s of the proposed Corporate Governance Specialists assigned to the project must be pro-

vided that confirms working knowledge of the King V Code (including King IV Code which underpins the con-

solidated King V Code), the Companies Act in specific Business rescue provisions), the PFMA, the Protocol on

Corporate Governance in the Public Sector, and applicable anti-corruption and whistle-blower protection legis-

lation.

2.1.4 Client References – Bidding Company

A minimum of three (3) signed client references on the client/s letterhead must be submitted demonstrating a

minimum of two (2) years’ experience in providing governance-related services (induction and training and/or

advisory) including specific training on corporate governance & ethics within the past five (5) years of bid closing

date.

2.2 Central Supplier Database

Bidders must be registered on the National Treasury Central Supplier Database (CSD). If the bidders are not

registered the bidder can register online at the following website www.csd.gov.za to upload mandatory information as required.

Note: That if your CSD indicates that you are government employees SAPO will not be able to conduct a

business with your company, your proposal will be disqualified.

2.3 SBD Forms

 Bidders must complete and submit SBD1 forms.

 Bidders must complete and submit SBD4 forms.

2.4 Tax compliance requirements

SAPO will not do business with a supplier who is not tax complaint. A CSD MAAA number provided by

the bidder on the SBD1 form, will enable SAPO to verify a bidder’s tax compliance status.

Note: Seven (7) working days for tax compliance shall apply from the date the request was sent by SAPO

2.5 Restricted Suppliers

SAPO shall disqualify bidders that are on the National Treasury list of restricted suppliers in all national

treasury platform

2.6 Specific Goals

The specific goal that this project seeks is to appoint service provider/s that are as follows;

 At least ≥ 51% Black owned or more.

 At least ≥ 51% Youth owned.

RFQ 26-27-72/DP of 21

 At least ≥ 51% Women owned.

 At least ≥ 1% owned by Disabled Individual(s)

The following will be used to assess the specific goal;

 A SANAS accredited BEE Certificate OR

 Signed Sworn Affidavit attested by a Commissioner of Oaths (EMEs and QSEs) OR

 DTI BBBEE Certificate (EMEs and QSEs).

Note: Tenderers who do not submit specific goal requirement will not be disqualified from the bid process, but

they will score zero (0) points for the specific goal(s) envisioned with this project. Bidder must submit a valid

BBBEE Certificate or sworn affidavit, the certificate must valid upon the closing date of the RFQ. The certificate

or sworn affidavit will be used for scoring purposes in the point system, and therefore bidders will not be requested to resubmit the certificate or sworn affidavit.

3. Commercial Evaluation

The bid will be evaluated on the 80/20 Preferential Point System.

Price (80) and Specific Goals (20)

Criteria Weight Sub-criteria

Total price 80/100 Benchmark against lowest quote

Contribution to Specific Goals 20/100 Points will be award to bidders goal table below:

Specific Goal Points Required Documents to be submitted for evaluation

Bidding Company is 10 BEE Certificate - SANAS accredited OR Signed Sworn Affidavit by

≥51% Black owned or more. a Commissioner of oaths (EMEs and QSEs).OR a DTI BBBEE Cer-

tificate (EMEs and QSEs).

Bidding Company is 5 BEE Certificate - SANAS accredited OR Signed Sworn Affidavit by

≥ 51% Youth owned a Commissioner of oaths (EMEs and QSEs).OR a DTI BBBEE Cer-

tificate (EMEs and QSEs).

Bidding Company is 3 BEE Certificate - SANAS accredited OR Signed Sworn Affidavit by

≥ 51% women owned. a Commissioner of oaths (EMEs and QSEs).OR a DTI BBBEE Cer-

tificate (EMEs and QSEs).

Bidding Company is 2 BEE Certificate - SANAS accredited OR Signed Sworn Affidavit by

≥1% owned by disabled per- a Commissioner of oaths (EMEs and QSEs).OR a DTI BBBEE Cer-

son(s) tificate (EMEs and QSEs).

RFQ 26-27-72/DP of 21

F. Pricing schedule

1. Bidders shall quote rates that include the cost of all labour, insurance, equipment, materials and consumables required to execute the service.
2. Bidders shall quote rates that include value added tax;
3. Bidders must bid/quote for all items in the pricing schedule. It is compulsory that the pricing schedule be completed fully and correctly.
4. Bidders will not be requested to correct the prices after the closing of the bid. Incomplete pricing will deem non responsive bid and will not be considered in

the evaluation process.

5. For purpose of Vat Bidders are requested to use 15% VAT
6. Where a specific brand is mentioned in the specification, a similar product or item will suffice, provided it meets the required specifications.

NB: The bidder warrants that the pricing quoted above is free of any errors and omissions and that he/she is able to deliver the service on the price quoted.

Item description qty rate total

Plan, Develop and Deliver a structured, comprehensive induction

1.1 1 R R programme for SAPO Board Members

1.2 Total Cost Before V.A.T R

1.3 Value Added Tax (V.A.T) @ 15% R

1.4 TOTAL AMOUNT Includeing VAT R

Signature : __________________________________________

Name of delegated signatory : __________________________________________

(PRINT) in his capacity of

Designation of signatory : __________________________________________

(PRINT) who warrants his authority to sign on behalf of

Name of bidder (company) : ______________________________________

RFQ 26-27-72/DP of 21

G. Returnable document(s)

Returnable Documents means all the documents, and Annexures, as listed in the tables below. There are

three types of returnable documents as indicated below and Respondents are urged to ensure that these

documents are returned with their bids. The section contains bookmarks for ease of reference.

1. Administrative Documents

Respondents are required to submit with their bid submissions the following Administrative Documents, and

also confirm submission of these documents by so indicating [Yes or No] in the tables below:

Administrative Returnable Documents Submitted

[Yes or No]

Completed SBD 1

Completed SBD 4

Completed Confidentiality and Non-Disclosure

Completed Certificate of Acquaintance with bid Re-

quirements

Latest CSD Report / MAAA number

2. Evaluation Documents:

2.1 Gatekeeping Documents

The bidder is required to comply with the gatekeeping criteria to be eligible for further evaluation.

Failure to comply with the gate-keeping criteria will result in the disqualification of the bid.

Gatekeeping Returnable Documents Submitted

[Yes or No]

Closing time is 11:00 on 2026-08-28. Clarification questions must be submitted in writing to SAPO officials by 2026-07-26. Proposals must be emailed to [email protected]. The briefing session is hosted by the Post Office; attendance details are not stated in the document.

Enquiries: Desigan Pillay, Procurement Specialist, Tel: 011 281 3328, Email: [email protected]. Clarification questions must be submitted in writing to SAPO officials by 2026/07/26. Proposals to be emailed to [email protected].

Proposals must be emailed to [email protected]. Hand-delivered proposals must be sealed and show the bidder name, proposal description, RFQ number, closing date and time, and the attention name on the outside. Bidders must submit a completed Pricing Schedule in South African Rands including VAT at 15%. Bidders must submit completed SBD1 and SBD4 forms, the Confidentiality and Non-Disclosure Agreement, the Certificate of Acquaintance with Bid Documents, and the latest CSD report/MAAA number. Bidders must be registered on the National Treasury Central Supplier Database (CSD); a CSD number or SARS TCS PIN must be provided. Bidders must not appear on the National Treasury Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must submit proof of the proposed Corporate Governance Specialists' qualifications, professional body memberships, and CVs demonstrating the required experience and working knowledge. Bidders must submit at least three signed client references on client letterhead. Bidders must submit a list of directors and shareholders on company letterhead with ID copies and CIPC certificate/share certificates. Bidders must not be persons in the service of the state, or companies with directors who are persons in the service of the state. Bidders must submit proof of authority for the signatory (e.g. company resolution).

Returnable documents include: Administrative documents (completed SBD1, SBD4, Confidentiality and Non-Disclosure Agreement, Certificate of Acquaintance with bid requirements, latest CSD report/MAAA number); Gatekeeping documents (pricing schedule); Bid condition documents (all requirements as per bid conditions); and Points for Specific Goals documents (valid BBBEE certificate or sworn affidavit, and consolidated BEE certificate for joint ventures).

The bid will be evaluated in three phases: Phase 1 Gatekeeping Criteria (Pricing Schedule completed in full), Phase 2 Bid Conditions (experience, qualifications, CSD registration, SBD forms, tax compliance, restricted suppliers, specific goals), and Phase 3 Commercial Evaluation using the 80/20 preferential point system. Price is weighted 80 points benchmarked against the lowest quote. Specific Goals are weighted 20 points: ≥51% Black owned (10 points), ≥51% Youth owned (5 points), ≥51% Women owned (3 points), ≥1% owned by disabled persons (2 points). Proof of specific goals requires a SANAS accredited BEE certificate, sworn affidavit (EMEs/QSEs), or DTI BBBEE certificate. Bidders failing to submit specific goal documentation will score zero for those points but will not be disqualified.

The appointed service provider's proposed team must be led by two experienced Corporate Governance Specialists responsible for planning, design, delivery and facilitation of the Board Induction Programme aligned to the scope of work in the specification. The proposed Corporate Governance Specialists must have a minimum of five years' experience in advising, planning, design, delivery and facilitation of corporate governance and ethics training (Board Induction Programmes or similar). Two of the minimum five years' experience must relate to corporate governance and ethics training provided to Schedule 2 Public Entities a) placed under/or exiting business rescue or b) business restructuring or c) turnaround. A comprehensive CV of the proposed Corporate Governance Specialists assigned to the project must be provided confirming the five years' experience and the two years' experience in corporate governance and ethics training to Schedule 2 Public Entities under business rescue, restructuring, or turnaround. The two specialists must provide proof of qualifications which may include any of the listed designations and active membership of any of the listed professional bodies: Corporate Governance: Occupational Certificate Governance Practitioner (NQF Level 7), Chartered Secretary (CS) stream (NQF Level 8), Chartered Governance Professional (CGP) (NQF Level 8), IIE Post Graduate Diploma in Corporate Governance (NQF Level 8), Chartered Director, Ethics Officer Certification (EOCP). Professional bodies: Chartered Governance Institute of South Africa (CGISA), Institute of Directors in Southern Africa (IoDSA), Ethics Institute. Legal: LLB, BA Law/BCom Law (NQF Level 7), professional bodies: Legal Practice Council (LPC), Law Society of South Africa (LSSA), Corporate Counsel Association of South Africa (CCASA). Finance: BCom (NQF Level 7), Postgraduate Diploma (NQF Level 8), Honours/Master's Degrees, professional bodies: South African Institute of Professional Accountants (SAIPA), Chartered Institute for Business Accountants (CIBA), Chartered Institute of Government Finance Audit & Risk Officers (CIGFARO). Audit: BCom Honours in Internal Auditing (NQF Level 7 or 8), Certified Internal Auditor (CIA), BCom Accounting, Postgraduate Diploma in Accounting (Honours), professional bodies: Institute of Internal Auditors South Africa (IIASA), Independent Regulatory Board for Auditors (IRBA), South African Institute of Chartered Accountants (SAICA), South African Institute of Government Auditors (SAIGA). Bidders must demonstrate comprehensive working knowledge of the King V Code (including King IV underpinning the consolidated King V Code), the Companies Act in specific business rescue provisions, the PFMA, the Protocol on Corporate Governance in the Public Sector, and applicable anti-corruption and whistle-blower protection legislation. Comprehensive CVs of the proposed Corporate Governance Specialists assigned to the project must be provided confirming working knowledge of the King V Code (including King IV underpinning the consolidated King V Code), the Companies Act in specific business rescue provisions, the PFMA, the Protocol on Corporate Governance in the Public Sector, and applicable anti-corruption and whistle-blower protection legislation.

ated and/or after the Preferred Bidders and Reserved Bidders have been notified of

their status as such.

10.3.6 To carry out site inspections, product evaluations or explanatory meetings in order to verify

the nature and quality of the Services bidded for, whether before or after adjudication of the

bid.

10.3.7 Request audited financial statements or other documentation for the purposes of a due dili-

gence exercise;

10.3.8 to cancel the contract and/request that National Treasury place the Respondent on its Data-

base of Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract

was awarded on the strength of incorrect information furnished by the Respondent or on any

other basis recognised in law;

10.3.9 To award the bid to a Bidder who is not the highest scoring Bidder, provided that an objective

criteria was indicated in the evaluation criteria.

10.3.10 To correct any mistakes at any stage of the bid that may have been in the bid documents or

occurred at any stage of the bid process.

RFQ 26-27-72/DP of 21

10.3.11 To award the business to the next highest scoring bidder(price and specific goal), provided

that he/she is still prepared to provide the required Goods/Services at the quoted price,

should the preferred bidder fail to sign or commence with the contract within a reasonable

period after being requested to do so. Under such circumstances, the validity of the bids of

the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the next

ranked bidder(s) were issued with a Letter of Regret. Bidders may therefore be requested to

advise whether they would still be prepared to provide the required Goods/Services at their

quoted price, even after they have been issued with a Letter of Regret.

10.4 No attempts may be made, whether directly or indirectly, to canvass any member of SAPO staff before

the award of the contract. Any enquiries must be referred, in writing, to the specified person(s).

2.2 Bid Condition Documents

Should the bidder fail to submit at the time of closing of the bid, bidder/s will be requested to re-submit the

outstanding bid condition/s document(s) or information as required in order to evaluate compliance with the

bid condition requirements. Failure to comply will result in the disqualification of the bid

Bid Conditions Returnable Documents Submitted

[Yes or No]

All requirement as per bid conditions

RFQ 26-27-72/DP of 21

3. Points for Specific Goals

Tenderers who do not submit specific goal requirement will not be disqualified from the bid process, but they

will score zero (0) points out of 10/20 for the specific goal.

Required Documents to be submitted for evaluation Submitted

[Yes or No]

Valid BBBEE Certificate - SANAS accredited OR Signed Sworn

Affidavit by a Commissioner of oaths (EMEs and QSEs) OR a DTI

BBBEE Certificate (EMEs and QSEs).

Joint Venture (i.e. incorporate/unincorporated), a consolidated

BEE certificate must be submitted to earn the relevant point(s).

RFQ 26-27-72/DP of 21

gate-keeping criteria will result in the disqualification of the bid.

1.1 Pricing Schedule

 Pricing schedule should be completed in full

2. Bidders shall quote rates that include value added tax;

[Yes or No]

Pricing Schedule

2.2 Bid Condition Documents

Bidders must quote rates inclusive of all labour, insurance, equipment, materials, consumables and VAT (15%). The pricing schedule must be completed in full and correctly; incomplete pricing will render the bid non-responsive. Bidders must quote for all items. The schedule includes item 1.1 for planning, developing and delivering the induction programme, with lines for total cost before VAT, VAT at 15%, and total amount including VAT.

Bidders must be registered on the National Treasury Central Supplier Database (CSD). Bidders must be tax compliant; a CSD MAAA number or SARS TCS PIN must be provided. Bidders must not be listed on the National Treasury Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and submit SBD1 (Invitation to Bid) and SBD4 (Bidder's Disclosure) forms. Bidders must complete and submit the Confidentiality and Non-Disclosure Agreement and the Certificate of Acquaintance with Bid Documents. Bidders must submit a valid B-BBEE Certificate (SANAS accredited) or a sworn affidavit (for EMEs and QSEs) or a DTI B-BBEE Certificate to earn specific goal points. Bidders must submit the completed Pricing Schedule in South African Rands (ZAR) including VAT at 15%. Bidders must provide proof of the proposed Corporate Governance Specialists' qualifications, professional body memberships, and CVs demonstrating required experience and working knowledge. Bidders must submit at least three signed client references on client letterhead. Bidders must submit a list of directors and shareholders on company letterhead with ID copies and CIPC certificate/share certificates. Bidders must not be persons in the service of the state, or companies with directors who are persons in the service of the state. Bidders must submit proof of authority for the signatory (e.g. company resolution).

5.1 Bidders responding to this RFQ are deemed to do so, on the basis that they acknowledge and accept all

the Terms and Conditions of this RFQ.

5.2 Proposals must be submitted through the Tender Box or email. It is the bidder’s sole responsibility to

ensure that the bid has been submitted via email or inserted in the tender box by no later than the 2026-

08-28 @11:00 Proposals received after the stipulated bid closing date and time will not be considered for

bid evaluation purposes.

5.3 Any amendments to the proposal documents, whether erasures or by means of correction fluid (e.g.

Tippex), must be initialled by the bidder.

5.4 All documents and correspondence must be in English, failure to comply, the bid proposal will not be

evaluated.

5.5 Pricing schedule must be completed in South African Rands (ZAR). Failure to provide the bid in South

proof of Consortium / JV / Partnership. If a consolidated BBBEE Certificate is not submitted together

with the proposal at closing date of the bid, the bidder will not be disqualified but receive zero (0)

points for Specific Goals/Preference points. Bidder must submit a valid BBBEE Certificate, an ex-

pired BBBEE Certificate will not be accepted and must be valid at the bid closing date

RFQ 26-27-72/DP of 21

5.7 Hand delivered proposals must be delivered sealed. The following information shall appear on the outside

of the sealed proposal:

5.7.1 Name of bidder;

5.7.2 Description of proposal;

5.7.3 RFQ number;

5.7.4 Closing date and time;

5.7.5 Name of person for whose attention the proposal is intended; and

5.7.6 The name and address of the Bidder must be written on the reverse side of the proposal /

envelope.

NB: The bidder warrants that the pricing quoted above is free of any errors and omissions and that he/she is able to deliver the service on the price quoted.

Confidentiality and Non-Disclosure Agreement: The Bidder agrees to keep confidential all information disclosed by the Post Office, including commercial, financial, trade secret, and intellectual property information. The Bidder may disclose only to directors, officers, employees, and professional advisers on a need-to-know basis and must ensure they sign similar undertakings. The Bidder must protect confidential information with at least a reasonable standard of care, return or destroy it upon request within 48 hours, and acknowledge that breach constitutes material breach with liability for costs and entitlement to interdict. Obligations endure beyond termination of the agreement.

The successful bidder shall commit to a programme of continuous improvement resulting in cost-efficiencies during the currency of the relationship. The Contract Price is inclusive of VAT and payable 30 days upon statement date. Proposals must be submitted in English, in South African Rands, and compiled in an arch lever file with one original marked 'original'. Hand-delivered proposals must be sealed with bidder name, description, RFQ number, closing date/time, and attention person on the outside. Bidders must consult in writing with SAPO officials on any discrepancies before the clarification deadline. Oral communication has no standing unless confirmed in writing. SAPO accepts no responsibility for bidders not receiving notifications. The validity period is 120 days from closing date; bidders may be asked to extend validity. Bidders bear all costs of bid preparation. SAPO reserves the right to reject non-compliant bids, cancel the RFQ, negotiate with preferred bidders, split awards, and carry out site inspections or due diligence. No canvassing of SAPO staff is allowed. Joint ventures/consortia must submit proof of agreement and consolidated B-BBEE certificate. Samples are not paid for. The terms and conditions of any resulting contract will be stated in the main contract.

E. Evaluation criteria ...................................................................................................................... 16

they will score zero (0) points for the specific goal(s) envisioned with this project. Bidder must submit a valid

3. Commercial Evaluation

The bid will be evaluated on the 80/20 Preferential Point System.

Price (80) and Specific Goals (20)

Contribution to Specific Goals 20/100 Points will be award to bidders goal table below

Specific Goal Points Required Documents to be submitted for evaluation

the evaluation process.

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas

points for Specific Goals/Preference points. Bidder must submit a valid BBBEE Certificate, an ex