Maintenance and repairs of vehicles – king shaka international, chief dawid stuurman international, and king phalo airports (6 months)

Closing date: 31 August 2026 at 16:00. Clarification deadline: 28 August 2026 at 16:00. No briefing or site inspection is scheduled.

SCM official: Mlungisi Mgobhozi, tel 032 436 6198, email [email protected]. Submission email: [email protected]. General ACSA contact: +27 11 723 1400.

Bids must be emailed to [email protected] before 16:00 on 31 August 2026. Submissions must be split into at least four attachments of 4 MB each; no other format will be accepted. Each page of the bid documents must be signed or stamped by an authorised person. Late bids will not be accepted. Bidders must not contact ACSA employees other than the listed SCM official. Queries may be submitted until 16:00 on 28 August 2026; responses will be shared with all bidders. Mandatory returnable documents include: SBD 3.3 priced offer, Declaration of Interest and Politically Exposed Persons form, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim, Confidentiality and Non-Disclosure Agreement, BEE certificate or BBBEE affidavit, tax PIN, certificate of incorporation showing ownership split, CSD report, VAT questionnaire, ACSA terms and conditions, and a valid COIDA or FEMA letter of Good Standing. Failure to submit any mandatory document will result in disqualification. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

The 80/20 preference point system applies: 80 points for price, 20 points for specific goals. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points: B-BBEE Level 1: 5, Level 2: 4.5, Level 3: 4, Level 4: 3, Level 5: 2, Level 6: 0.5, Level 7: 0.3, Level 8: 0.1; Black youth majority-owned entities: 5; Black women majority-owned entities: 5; Company majority owned by people with disabilities: 5; Non-compliant contributor: 0. Bidders must submit proof to claim preference points; failure to do so means no points are claimed. ACSA may request substantiation at any time.

Scope of work is defined in Annex PSC Contract and minimum requirements in Annex C; these annexes are not included in the extracted text. The service covers maintenance and repairs of vehicles at King Shaka International Airport, Chief Dawid Stuurman International Airport, and King Phalo Airport for a period of six months.

Pricing must be submitted on the prescribed schedule (Annex A). Disbursements are reimbursed at actual cost upon proof of expenses. Certified invoices will be checked for correctness. Failure to use the prescribed schedule will disqualify the bid.

Pricing must be submitted on the prescribed pricing schedule (Annex A); failure to do so will lead to disqualification. Disbursements will be reimbursed at actual cost, subject to proof of expenses and certified invoices. Prices must remain firm for a validity period of 120 business days.

Bidders must provide a valid COIDA or FEMA letter of Good Standing. Tax compliance: submit a SARS TCS PIN or CSD number; each party in a consortium/JV must submit separately. Bidders must be registered on the Central Supplier Database. B-BBEE certificate or affidavit required for preference points. Certificate of incorporation showing ownership split required. Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Security vetting may be required as ACSA is a National Key Point.

The bid is subject to the Preferential Procurement Policy Framework Act, the General Conditions of Contract, and any special conditions. The successful bidder must sign a written contract after award. ACSA requires a validity period of 120 business days; prices must remain firm during this period. ACSA may award the whole or part of the bid, split the award, negotiate with shortlisted bidders, or cancel the bid. Bidders must not alter the bid document; any change will lead to disqualification. Bidders must maintain confidentiality of information received during the bid process; third parties consulted must sign confidentiality agreements. ACSA is a National Key Point and bidders may be subject to security vetting; ACSA will not contract with bidders who fail vetting.

ACSA is a National Key Point; bidders may be subject to security vetting. ACSA will not contract with bidders who fail vetting. Bidders must declare any relationship with ACSA employees or officials and any Politically Exposed Persons (PEP) / Domestic Prominent Influential Persons (DPIP) in their organisation. Bidders must complete SBD 4 confirming independent bidding and no collusion. A Confidentiality and Non-Disclosure Agreement must be signed; it remains in force for 5 years or 1 year from last disclosure, whichever is longer, and is governed by South African law with exclusive jurisdiction of the High Court of South Africa. Bidders must accept ACSA's terms and conditions and acknowledge that the Bid Adjudication Committee's decision is final.

Mandatory returnable documents include SBD 3.3 priced offer, Declaration of Interest and Politically Exposed Persons form, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim, Confidentiality and Non-Disclosure Agreement, BEE certificate or BBBEE affidavit, tax PIN, certificate of incorporation showing ownership split, CSD report, VAT questionnaire, ACSA terms and conditions, and a valid COIDA or FEMA letter of Good Standing. All submitted information must remain valid for the contract duration; updated documents must be provided if any expire.

The 80/20 preference point system applies: 80 points for price, 20 for specific goals. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals points are awarded as per the table in the tender.

The project is for the maintenance and repairs of vehicles at King Shaka International Airport, Chief Dawid Stuurman International Airport, and King Phalo Airport for a period of 6 months, under an NEC3 Term Service Contract.

Service Manager: Lancelot Ndlovu, King Shaka Drive, La Mercy, Tel 032 436 6000. Employer: Airports Company South Africa SOC Limited, King Shaka International Airport, King Shaka Drive, La Mercy, 4407, Tel 032 436 6000.

Returnable documents: signed Forms of Offer and Acceptance (C1.1), completed Contract Data (C1.2a and C1.2b), Occupational Health and Safety Agreement (C1.3), and any other forms listed in the tender pack. Bidders must submit their offer with the total price (exclusive and inclusive of VAT) as calculated in the Pricing Data. The offer must remain valid for the period stated in the tender data. Failure to submit required documents or signing the offer may lead to disqualification.

The tender is a Request for Quotation under the NEC3 Term Service Contract. Evaluation criteria are not detailed in the provided text. Bidders must be registered as a company and provide company registration and VAT numbers. Bidders must have a valid tax invoice capability. Bidders must be registered with the Compensation Fund or a Licensed Insurer (COID). Bidders must have Public Liability Insurance as required. Bidders must sign the Occupational Health and Safety Agreement (Section 37(2)) before work commences. No performance bond is required. The contract is subject to the law of the Republic of South Africa.

Scope: Maintenance and repairs of vehicles at King Shaka International Airport, Chief Dawid Stuurman International Airport, and King Phalo Airport for a period of 6 months. The contract is an NEC3 Term Service Contract (TSC) with a priced contract with price list. The service information is in Part C3. The contractor must provide a first plan within 4 weeks of the contract date. The contractor must prepare forecasts of the final total of the Prices at intervals no longer than 4 weeks. The contractor must submit a Task Order programme within 5 days of receiving a Task Order. The contractor must provide key people with qualifications and experience relevant to the contract, with CVs appended to the Resource Proposal (Annex F).

Pricing is based on a priced contract with price list. The offer must state the total price exclusive of VAT, VAT at 15%, and the total inclusive of VAT, calculated as per the Pricing Data (Subtotal E). The contractor must link each price list item to the plan as per clause 21.4.

Pricing: The offer must state the total price exclusive of VAT, VAT at 15%, and the total inclusive of VAT. The price is calculated as per the Pricing Data (Subtotal E). The contract is a priced contract with price list. Payment: assessments between the 1st and 15th of each month; payment within 30 days of a valid tax invoice. No performance bond or parent company guarantee is required. The contractor must provide Professional Indemnity Insurance. The employer provides Contract Works Insurance, SASRIA Special Risks, Marine & Air Cargo, and Public Liability Insurance. The employer's liability for indirect or consequential loss is limited to R0.00.

Bidders must be registered as a company and provide company registration and VAT numbers. Bidders must have a valid tax invoice capability. Bidders must be registered with the Compensation Fund or a Licensed Insurer (COID) and provide a letter confirming good standing before work commences. Bidders must have Public Liability Insurance. Bidders must sign the Occupational Health and Safety Agreement (Section 37(2)) before work commences. No performance bond is required. The contract is subject to the law of the Republic of South Africa.

Occupational Health and Safety Agreement under Section 37(2) of OHS Act and Construction Regulation 5.1(k): The contractor must comply with the OHS Act and COID Act, provide insurance (public liability, COID), conduct a baseline risk assessment, appoint competent persons, enforce PPE use, report incidents, obtain permits, prohibit alcohol, and submit safety documentation 7 days before work commences. Non-compliance may lead to contract cancellation.

Risk Register (Contractor): Unavailability of spares, vehicle failure or unavailability, cost overruns due to misdiagnosis or additional damage discovered.