Rental of 50 water coolers for 3 months with purified water supply

Rental of 50 water coolers for 3 months, including supply of purified water bottles and paper cups, delivered to specified locations.

Closing date: 18 November 2026 at 09:00

Submission method: e-Tender Portal

• All quotations must be submitted on the e-Tender Portal.
• Complete and signed SBD 4 (Declaration of Interest) must accompany the quotation.
• Quotations must be submitted on or before the closing date and time; late submissions will not be considered.
• All items must be priced; unpriced items are deemed offered at no cost.
• Bidders must indicate full details of goods/services as per specification, even if a brand is provided.

Three-phase evaluation per Preferential Procurement Regulations, 2022 and The Presidency SCM Policy.

• Phase 1: Mandatory requirements and administrative disqualification.
• Mandatory: valid Proof of Water Quality Testing Certificate from a SANAS Accredited Laboratory (on company letterhead or third-party supplier's).
• Administrative: submission before closing date; CSD registration.
• Phase 2: Functionality – all items per specification must be quoted; failure may disqualify.
• Phase 3: Price and specific goals – 80/20 preference point system.
• Price: 80 points
• Specific goals: 20 points
• Specific goals points: Women ownership 10, Youth ownership 7, People with Disabilities 3 (verified via CSD report).
• Points formula: Ownership percentage × allocated points / 100.

Rental of 50 water coolers for 3 months.

• Coolers: metallic, black/white/grey, free floor standing, room temperature and cold water.
• Cold water temperature: 5-8 degrees per hour.
• Cold water tank: 5 litres.
• Delivery locations: 48 Union building, 1 Tambo & 1 Mahlamba Ndlopfu House.
• Supply 20-litre purified water bottles twice a week (Monday and Thursday): 1200 bottles total.
• Paper cup holder mounted to all 50 machines.
• Paper cups: 250 per week (3000 total).

Water quality: purified water bottles supplied twice weekly (Monday and Thursday).

• The department reserves the right to verify the Water Quality Testing Certificate with SANAS.

Mandatory:

• Valid Proof of Water Quality Testing Certificate from a SANAS Accredited Laboratory (on company letterhead or third-party supplier's).
• CSD registration.
• Tax compliance with CSD before final award; if non-compliant, 7 working days to correct or disqualification.
• Banking details verified; if not, 7 working days to correct or possible disqualification.
• SBD 4 fully completed and signed; disclose related companies on section 2.3.
• Validity period: 90 days from closing date; may be extended with bidder consent (non-response = consent).

Three-phase evaluation: mandatory requirements, functionality, then price and specific goals (80/20).