Implementation of interactive advanced passenger information (iapi), passenger name record (pnr) and passenger risk engine with targeting tool – 5-Year contract

Closing date: 14 December 2026

Closing time: 11:00

No compulsory briefing session is stated in the document.

Bidding procedure enquiries:

• Contact: (not stated)
• Email: [email protected]
• Telephone: (not stated)

Technical enquiries:

• Contact: Neo Mampa
• Email: [email protected]
• Telephone: N/A

Submission: via e-Tender portal (e-submissions).

Submission method: e-Tender portal (e-submissions) only. Bids must be submitted through the e-Tender portal; telegraphic, telephonic, telex, facsimile, and late bids will not be accepted.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3 (Pricing Schedule): completed pricing schedule.
• SBD 4 (Bidder's Disclosure): declares any interest or relationship with state employees or the procuring institution; false declarations disqualify.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals; attach active B-BBEE certificate or sworn affidavit.
• SBD 7 (Contract Form): signed contract form.
• Declaration of CSD Registration: confirms CSD registration and that information is correct and up to date.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Tax compliance: SARS Tax Compliance Status (TCS) PIN or CSD number.

Disqualification risks:

• Not registered on CSD at closing time.
• Failure to provide or comply with any of the required particulars.
• Bids submitted by any method other than e-Tender.
• Bids received after the closing time.

Evaluation stages:

1. Administrative compliance (mandatory): submission of all required forms and documents.
2. Preference points: 90/10 system (price 90 points, specific goals 10 points).

Specific goals (90/10 system) and points:

• Black-owned company: 100% = 5 points; ≥51% and <100% = 3 points; >0% and <51% = 2 points; 0% = 0 points.
• Military Veteran-owned company: 100% = 3 points; ≥51% and <100% = 2 points; >0% and <51% = 1 point; 0% = 0 points.
• Youth-owned company: 100% = 2 points; ≥51% and <100% = 1 point; 0% and <51% = 0 points.

Failure to submit proof for specific goals means no preference points are claimed.

BMA reserves the right to negotiate with shortlisted bidders before or after award, and to call for presentations.

The Border Management Authority requires the implementation of an Interactive Advanced Passenger Information (iAPI), Passenger Name Record (PNR) and Passenger Risk Engine with Targeting Tool.

Contract period: five (5) years.

Scope includes:

• Implementation of iAPI, PNR, and passenger risk engine with targeting tool.
• The service provider will be remunerated in South African Rands on a fixed price (inclusive of VAT).
• Payment will be against key deliverables, provided professional-level quality standards are met.
• Disbursements must not exceed 10% of the total amount paid and require original receipts and pre-agreed expenses.

Service providers are not allowed to utilise employees who are non-South African citizens unless vetted and holding a work permit; this may lead to contract termination.

Goods must conform to standards in the bidding documents and specifications.

Supplier must not disclose contract documents or information without prior written consent.

Pre-bidding testing is for the bidder's account.

If inspection is required, premises must be open for inspection by the purchaser's representative.

Costs of inspections/tests: borne by purchaser if supplies comply; borne by supplier if they do not comply.

Non-compliant supplies may be rejected.

Pricing schedule (SBD 3) must be completed and submitted. Prices must be fixed, inclusive of VAT, in South African Rands. Payment is against key deliverables, within 30 days of approved invoice. Disbursements capped at 10% of total amount paid, with original receipts and pre-agreed expenses.

Pricing format: fixed price, inclusive of VAT, quoted in South African Rands.

Payment terms:

• Payment within 30 days of receipt of approved invoice, according to an agreed payment schedule.
• Payment against key deliverables, subject to professional-level quality standards.
• Disbursements capped at 10% of total amount paid; require original receipts and pre-agreed expense list.

No bid security, bonds, guarantees, or retention are stated in the document.

CSD registration:

• Mandatory registration on the Central Supplier Database (CSD) at the closing time of the bid; non-registration leads to disqualification.
• Declaration that CSD information is correct and up to date.

Tax compliance:

• Must be tax compliant; provide SARS Tax Compliance Status (TCS) PIN or CSD number.
• TCS PIN obtained via e-filing on www.sars.gov.za; printed TCS certificate may also be submitted.
• For consortia/JVs/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number.

State employment:

• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

B-bbee:

• Active B-BBEE certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points.
• B-BBEE status level verification certificate or sworn affidavit required.

Foreign suppliers:

• Must complete the questionnaire on residency, branch, permanent establishment, source of income, and tax liability in South Africa.
• If not resident and no branch/establishment/income/tax liability, no TCS PIN required.

No specific health and safety requirements are stated in the document.

Warranty: Goods must be new, unused, current models, free from defects for 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier. Supplier must repair or replace defective goods at no cost to the purchaser.

Payment: Within 30 days of invoice and delivery note; in Rand.

Prices: Fixed, no variation from bid prices unless authorised.

Contract amendments: Only by written amendment signed by both parties.

Assignment: Supplier may not assign obligations without prior written consent.

Subcontracts: Supplier must notify purchaser in writing of all subcontracts; notification does not relieve liability.

Delays: Supplier must notify purchaser of delays; purchaser may extend time with or without penalties. Delays render supplier liable to penalties.

Penalties: For late delivery/performance, a sum calculated on the delivered price of delayed goods using the current prime interest rate per day of delay.

Termination for default: Purchaser may terminate if supplier fails to deliver, fails to perform obligations, or engages in corrupt/fraudulent practices. Supplier liable for excess costs of procuring similar goods. Restriction from doing business with the public sector for up to 10 years may be imposed.

Evaluation is based on the 90/10 preference point system: price (90 points) and specific goals (10 points). Specific goals include Black-owned, Military Veteran-owned, and Youth-owned companies, with points allocated as per the table. Failure to submit proof for specific goals means no preference points are claimed. BMA reserves the right to negotiate with shortlisted bidders before or after award.