Rehabilitation of the de aar gravel access road – RFQ rfx6000003625

Closing date: 27 November 2026 at 12:00.

Compulsory Site Briefing: 12 November 2026 at 10:00 at Total Energies Karoo Diensstasie, Voortrekker St, De Aar, 7000. Attendance is compulsory.

Quotation administrator: Zanele Zulu

Email: [email protected]

Telephone: 011 471 4000

Submission by email only.

Method: submit via email before the closing date and time.

Submission email: [email protected]

Quotations must be on company letterhead and signed in black ink.

All required documentation must be included; the quotation must be fully completed.

Returnable forms include:

• Annexure 1: must be fully completed; failure to complete leads to disqualification.
• Form of Offer and Acceptance: signed offer covering the total bid price and acceptance of RFQ terms.
• Pricing Schedule / Bill of Quantities: with unit rates and amounts completed.
• Proof of CIDB registration (Grade 2CE), COIDA/FEM certificate, B-BBEE certificate (to claim preference points).

Failure to meet any administrative responsiveness criterion may result in disqualification.

Evaluation is in three stages:

1. Stage 1 – Administrative Responsiveness: static criteria (CIDB registration, COIDA/FEM, tax compliance, Sentech Supplier Database registration, complete Annexure 1). Non-compliant bidders are not evaluated further.
2. Stage 2 – Functional Evaluation: scored out of 100. Minimum qualifying functional score is 85 points.

• Site Agent/Site Manager CV: 25 points (National Diploma in Built Environment; 5+ years = 25, 4 years = 20, 3 years = 15, 2 years = 10, 0-1 years = 5).
• Site Foreman CV: 25 points (10+ years = 25, 6-9 years = 10, 3-5 years = 15, 1-2 years = 10, less than 1 year = 0).
• Proof of construction experience (company references): 30 points (5+ completed projects = 30, 4 = 20, 3 = 10, 1-2 = 5, 0 = 0). References must be signed on client letterhead, completion certificate, or affidavit with supporting documents.
• Safety Officer CV: 20 points (SACPCMP registration as CR 8.5 appointee; National Diploma in Safety Management; more than 5 years = 20, 4 years = 15, 3 years = 10, 1-2 years = 5, less than 1 year or irrelevant = 0).

3. Stage 3 – Price and Preference: lowest price scores highest price points. Preference points allocated under the 80/20 system. Highest total points recommended for award.

Scope: Rehabilitation of approximately 8 km of gravel access road serving the De Aar Transmission Site.

Grading and reshaping of the entire 8 km road, including:

• Correction of corrugations, potholes, rutting and uneven areas.
• Re-establishing camber/crossfall for surface water runoff.
• Shaping of road shoulders.
• Final grading for a smooth, uniform, trafficable surface.

Localised re-gravelling (patch gravel): approximately 500 m of the road, with about 400 m3 of gravel estimated for pricing.

• Gravel material supplied by Sentech from the existing on-site borrow pit.
• Contractor to load, haul, spread, water and compact the material.
• No imported gravel without prior written approval.

Contractor to provide all plant, equipment, operators, labour, fuel, supervision and resources, including motor grader, loader, haulage, watering and compaction equipment.

Water available on site at a designated point.

Project duration: 8 weeks from the date of safety file approval.

Works governed by GCC 2025 (3rd edition), OHSA, Construction Regulations, applicable SANS standards and employer's specifications.

Contractor to maintain safe working conditions and access to the site at all times.

Contractor to conduct a joint completion inspection, rectify defects, remove waste and submit a completion report with photographic evidence.

Site access requires 4x4 vehicles; some roads are steep with tight turns.

Contractor to verify all quantities and dimensions at a compulsory site inspection.

Site Agent/Site Manager: minimum National Diploma in Built Environment; relevant experience as Site Agent/Manager. CV required.

Site Foreman: relevant experience in construction projects; CV required.

Company: proven construction experience with references for similar projects; signed reference letters, completion certificates or affidavits with supporting documents required.

Safety Officer: registered with SACPCMP (CR 8.5 appointee), National Diploma in Safety Management, construction sector experience. CV, qualification and registration proof required.

Quality assurance inspections will be carried out at key dates and milestones established at the site handover meeting.

Site inspections by the Infrastructure Services Manager or a trade-tested rigger before, during and on completion of the contract.

Contractor must provide a detailed execution programme in bar chart format when submitting a quotation, highlighting site name, activity description, duration, and milestone dates.

Photos must be taken before, during and after work for in-progress reporting.

Milestone 1: on completion of surface preparation.

Milestone 2: quality inspection after each coat of paint before the next coat.

Milestone 3: after final coat on each section before moving to the next.

(Note: Some milestone text refers to paint/mast works; these are included as in the source, but the road rehabilitation scope is the actual subject.)

Bill of Quantities (BOQ) to be completed with unit rates and amounts. Prices in ZAR, total including VAT.

BOQ sections:

• A: Preliminary and General – mobilisation, site establishment, project management (monthly), health and safety file.
• B: Grading and reshaping of 8 km road – includes shoulder shaping, camber, final grading.
• C: Localised re-gravelling – loading, hauling, spreading, watering, compaction of 400 m3 gravel, and final grading of 500 m.
• D: Completion and close-out – final inspection, clean-up, completion report.

Contingencies: 15% of total excluding VAT.

Payment on measured actual quantities, subject to employer's approval.

Quantities for re-gravelling are provisional (400 m3 and 500 m).

All rates must include labour, plant, fuel, equipment, supervision, overheads, profit.

Gravel supplied by Sentech from on-site borrow pit; water available on site.

Pricing: complete the Bill of Quantities with unit rates and amounts. All prices in ZAR including VAT.

Pricing structure: BOQ sections for preliminary and general (mobilisation, site establishment, project management, health and safety file), grading (per km), localised re-gravelling (per m3/m), and completion/close-out.

Contingencies: add 15% to the total excluding VAT.

Payment based on actual measured quantities of work completed and approved by the employer.

Quantities for re-gravelling (400 m3 and 500 m) are provisional and subject to measurement and approval.

No price adjustment without written approval from Sentech; currency risk to be managed by the bidder.

Sentech reserves the right to negotiate market-related prices; if not agreed, the bid may be cancelled.

Public liability insurance required.

Heath and safety file must be submitted within 7 days of the purchase order or safety file specification.

Mandatory eligibility:

• CIDB registration: Grade 2CE or higher. Proof must show the contractor's CRS number.
• Valid COIDA/FEM certificate or Department of Employment and Labour letter of good standing.
• Tax compliant; proof of tax pin to be submitted.
• Registration on the Sentech Supplier Database.
• Completion of Annexure 1 fully.

B-BBEE: valid B-BBEE certificate required to claim preference points (80/20 system).

Preference points breakdown (out of 20):

• Historically disadvantaged on race: 8 points for at least 51% black ownership, 3 for 25.1-50%, 1 for 5-25%, 0 for below 5%.
• Historically disadvantaged on gender: 10 points for at least 51% women ownership, 6 for 25.1-50%, 2 for 5-25%, 0 for less than 5%.
• Disability: 2 points with a doctor's note confirming disability.

Safety officer must be registered with SACPCMP as a CR 8.5 appointee.

Site agent/manager: minimum National Diploma in Built Environment.

Site foreman: relevant experience in construction.

Company must provide references for similar projects for the class and grade being tendered.

Health and safety file must be compiled in line with Sentech requirements and submitted to the Sentech OHS Specialist within 7 days of the purchase order or safety file specification.

All employees to have valid mast climbing certificates (where applicable), valid medical fitness certificates from an occupational medical practitioner, and COID/FEM registration.

Detailed safe working methodology required.

Public liability insurance required.

CEO/MD must sign a health and safety compliance undertaking.

Safety Officer must be registered with SACPCMP as CR 8.5 appointee and hold a National Diploma in Safety Management.

Site hand-over meeting to be held at start of contract; progress meetings and inspections to follow.

Any problems to be reported to the Infrastructure Services Manager, or if unavailable, to the Operations Manager.

Contractor to provide own ablution facilities; site and surrounding area to be kept clean and tidy.

Contractor must prevent unnecessary damage to the surrounding environment and reinstate any disturbed areas.

All waste and construction debris to be disposed of at a designated landfill site.

No imported gravel material without prior written approval.

Maintain borrow pit and surroundings in a safe and orderly condition.

Works executed under GCC 2025 (3rd edition), OHSA, Construction Regulations, SANS standards and employer's specifications.

Project duration: 8 weeks from safety file approval.

Contractor must attend compulsory site inspection, verify all quantities and dimensions, provide all supervision, labour, materials, tools, equipment and transport, maintain site safety, protect existing infrastructure, and remove waste upon completion.

Failure to provide securities, bonds, guarantees or proof of insurance within two days of receiving the signed agreement constitutes repudiation.

Public liability insurance is required.

CEO/MD must provide a health and safety compliance undertaking.

Inclement weather days are granted as extension of time with no monetary compensation; weather-related delays must be allowed for in the schedule.

Additional evaluation criteria as per functional scoring:

• Site Agent/Site Manager CV: 25 points, minimum National Diploma in Built Environment, experience-based points.
• Site Foreman CV: 25 points, experience-based points.
• Company construction experience references: 30 points, based on number of completed similar projects.
• Safety Officer CV and registration: 20 points, must be SACPCMP registered as CR 8.5, National Diploma in Safety Management.

Minimum qualifying functional score is 85 out of 100.

Bidders failing to meet mandatory eligibility criteria are not evaluated further.