RFQ: repair of single core cables at pinedene – metrorail gauteng

Enquiries:

• Contact: Gloria Mokgobi
• Telephone: 011 013 0343
• Email: [email protected]
• Email: [email protected]

Submission address:

Ground Floor, Shosholoza Meyl Junction

Cnr Leyds and Simmonds Street

Braamfontein

Submission method: hand delivery only. No email or fax submissions accepted.

Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.

Closing time: 29 October 2026 at 10:00. Late bids are not accepted for any reason.

Bids must be submitted on the official forms provided and must not be re-typed.

Quotations must be in a sealed envelope and must not include documents or references relating to any other quotation.

Returnable forms and documents (mandatory, must be submitted with the bid):

• Completed Pricing and Delivery Schedule Form (Section 4).
• Completed BOQ / Pricing Schedule (Section 10).
• Proof of CIDB grading level 4EP or higher.
• Signed and completed RFQ document and all Standard Bid Documents (SBD) forms.
• Letter of Good Standing from COIDA.
• Valid SARS Tax Compliance Status PIN.
• Completed all RFP documentation, including all declarations.
• Joint Venture, Consortium, Partnering or Subcontract Agreement signed by all parties, indicating the leading bidder where applicable (delete if not applicable).
• CSD supplier registration number.

Disqualification risks:

• Failure to provide any mandatory returnable document at closing date and time.
• Incomplete bids.
• Attempts to canvass any SCM officer or PRASA employee between closing date and award.
• Changes to the quotation after closing date and time.
• Deviation from the prescribed pricing schedule format.

Mandatory returnable documents:

• Completed Pricing and Delivery Schedule Form (Section 4).
• Completed BOQ / Pricing Schedule (Section 10).
• Proof of CIDB grading level 4EP or higher.

Other mandatory requirements:

• Signed and completed RFQ document and SBD forms.
• COIDA Letter of Good Standing.
• Valid SARS PIN.
• All RFP documentation and declarations.
• Joint Venture / Consortium / Subcontract agreement (if applicable).
• CSD supplier registration number.

Evaluation stages:

• Stage 1: Compliance (Stage 1A mandatory requirements and Stage 1B other mandatory requirements). Failure to comply may lead to disqualification.
• Stage 2: Technical / Functional evaluation. Minimum threshold: 60%. Bidders scoring below 60% are not considered further.
• Stage 3: Price and Specific Goals.

Stage 1A mandatory requirements (automatic disqualification if not submitted):

• Completed Pricing and Delivery Schedule Form (Section 4).
• Completed BOQ / Pricing Schedule (Section 10).
• Proof of CIDB grading level 4EP or higher.

Stage 1B other mandatory requirements (may be requested within 3 working days; disqualification if not provided):

• Signed and completed RFQ document and SBD forms.
• COIDA Letter of Good Standing.
• Valid SARS PIN.
• All RFP documentation and declarations.
• Joint Venture / Consortium / Subcontract agreement (if applicable).
• CSD registration number.

Stage 2 Technical / Functional scoring (total 100 points):

• Organisational Experience: 40 points. Based on successfully completed similar projects in cable jointing and terminations of 44kV cables in the last 10 years. Scoring: 0 similar projects = 0; 1 = 8; 2 = 16; 3 = 28; 4 = 34; 5 or more = 40.
• Qualifications and Technical Experience of Key Staff: 40 points. Based on average years of experience of the team leader / project director and site supervisor in cable jointing and terminations. Scoring: <5 years = 8; 5 to <8 = 16; 8 to <10 = 24; 10 to <15 = 32; 15+ = 40. Team leader / project director must hold an Electrical qualification (SAQA accredited). Site supervisor must hold a trade test certificate.
• Project program (Work plan): 20 points. Must be in MS Project or MS Excel, covering project duration within 3 weeks, resource allocation, critical path, and safety measures. Scoring: 0 elements = 0; 1 element = 5; 2 = 10; 3 = 15; all = 20.

Stage 3 Price and Specific Goals (80/20 preference point system):

• Price: 80 points. Formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific Goals: 20 points. See B-BBEE section for goal breakdown.

Objective criteria: PRASA may award to a bidder other than the highest scoring bidder based on negative track record, spreading awards, avoiding concentration of awards, capacity, value and scope of prior awards, materiality of price difference, or specialised nature of the works.

PRASA may split the award between multiple service providers.

PRASA may appoint another bidder if the successful bidder fails to sign the contract within 14 days, fails to provide security/bonds/guarantees, fails to meet a condition precedent, or if contract negotiations fail.

Scope: Repair of single core cables at Pinedene in the Metrorail Gauteng region.

Work includes:

• Supply and install 300mm² 25.4/44kV single core aluminium cable (300 m).
• Supply and install 44kV cable joining kits (6 each).
• Digging (200 m).
• Supply and install termination kits complete (6 each).
• Terminating the cable to the overhead wires (1 sum).
• Pressure testing of the cable before and after jointing and terminations (2 each).
• Supply river sand (1 sum).
• Design and install earthing complete (1 sum).
• Supply and install 44kV surge arrestors (3 each).
• Security (1 sum).

Project duration: targeted 3 weeks.

Project schedule must be provided in MS Project or MS Excel, showing sequencing of activities, resource allocation, critical path, and safety measures.

No specific quality management requirements beyond the technical specifications and warranty obligations are stated in the document.

Pricing must be in South African Rand, inclusive of all applicable taxes.

Firm price basis; price escalation basis and formula must be indicated.

Cost breakdown must be provided.

Pricing must be submitted strictly on the provided Bill of Quantities / Pricing Schedule; deviation may render the bid non-responsive.

Discounted prices are only considered at the final evaluation stage on an unconditional basis.

If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third scoring bidder, or cancel the RFQ.

Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

No payment for containers or packing materials unless otherwise stated.

Validity period: 90 working days from closing date; may be extended on the same terms.

CSD registration: mandatory. Business may not be awarded to a bidder not registered on the Central Supplier Database (CSD). Foreign suppliers with no local registered entity are exempt.

Tax compliance: bidders must submit a valid SARS Tax Compliance Status PIN or a printed TCS certificate. If no TCS PIN is available, a CSD number must be provided. Each party in a consortium / joint venture / subcontracting arrangement must submit a separate TCS certificate / PIN / CSD number.

CIDB grading: proof of CIDB grading level 4EP or higher is a mandatory requirement.

COIDA: Letter of Good Standing required.

State employment: bids from persons in the service of the state, or companies with directors who are state employees, will not be considered.

SBD forms: SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim) must be completed and signed.

SBD 4 requires disclosure of any state employment, relationships with procuring institution employees, and PEP/PIP status. False declarations may lead to disqualification or contract termination.

SBD 6.1 is the claim form for specific goals preference points.

B-BBEE specific goals (20 points total under 80/20 system):

• Black Women owned: 4 points, evidence: certified copy of ID of owners.
• Black Youth owned: 4 points, evidence: certified copy of ID of owners.
• People in rural areas: 4 points, evidence: Municipal/ESKOM bill or letter from Induna/chief confirming residential address not older than 3 months.
• Black person with disabilities: 4 points, evidence: certified copy of ID and doctor's note confirming disability.
• B-BBEE contributor status of at least level 2: 4 points, evidence: B-BBEE certificate or affidavit (for JV, a consolidated scorecard is accepted).