Quantity surveyor for cape town office reinstatement (RFQ-HO-1798-1)

Compulsory briefing (additional session): Monday 26 October 2026 at 11:00 — SAMSA Cape Town, 2 Long Street, 19th Floor, Cape Town, 8001.

Compulsory briefing (earlier session): Friday 02 October 2026 — attendance at either session satisfies the requirement.

Closing: Monday 02 November 2026 at 11:00.

Price validity: 60 days after the closing date.

Assignment start: immediately on receipt of the appointment instruction.

Preferred completion of the initial assessment, scope of work and BOQ: within 7 working days of appointment, subject to site access.

Compulsory briefing — attendance at either session satisfies the requirement; a bidder attending neither is disqualified.

• Additional session: Monday 26 October 2026 at 11:00
• Earlier session: Friday 02 October 2026 — bidders who attended need not attend again
• Venue: SAMSA Cape Town, 2 Long Street, 19th Floor, Cape Town, 8001

Enquiries (bidding procedure and technical)

• Contact: Prince Kotu
• Email: [email protected]
• Telephone: 012 366 2600

Bid submission

• Email: [email protected]
• Subject line must state the RFQ number

Delivery address

SAMSA Cape Town

2 Long Street

19th Floor

Cape Town, 8001

Head office

146 Lunnon Road

Cnr Jan Shoba & Lunnon Road

Hillcrest 0083

Telephone: +27 (0) 12 366 2600

Fax: +27 (0) 12 366 2601

Submission method: email to [email protected] — the subject line must clearly state the RFQ number.

Delivery address (if delivered by hand): SAMSA Cape Town, 2 Long Street, 19th Floor, Cape Town, 8001.

Closing: Monday 02 November 2026 at 11:00. Late bids are not accepted.

Format: bids must be completed on the official forms supplied, not retyped.

Price validity: at least 60 days after the closing date.

Returnable documents

• Quotation on the bidder's own company letterhead, together with the completed pricing table (Annexure B).
• SBD 1 (Invitation to Bid) — bidder details and signed offer.
• SBD 4 (Declaration of Interest) — discloses state employment or relationships involving owners, directors or officials of the procuring institution.
• SBD 6.1 (Preference Points Claim) — claims specific-goal points and lists shareholders.
• SBD 7 contract form may be required from the successful bidder.
• CSD report not older than 3 months; SARS tax compliance status PIN or printed TCS certificate.
• Valid B-BBEE certificate or qualifying affidavit.
• CK1 / CIPC registration document and ID copies of every owner listed on the CSD report.
• Proof of address not older than 3 months.
• Medical certificate or assessment where disability points are claimed.
• Consortium / joint venture ownership form (Annexure C) where applicable.
• Project portfolio list (Annexure C) with contactable client references, plus client reference letters.
• CV of the proposed Quantity Surveyor and copies of the qualification certificate.
• SACQSP registration certificate or a letter confirming professional registration.
• Proof of a physical business address in the Western Cape.

Disqualification risks

• Bid received after the closing time.
• Failure to attend a compulsory briefing session.
• Returnable forms missing or unsigned, or supporting documents not duly submitted.
• Information inconsistent with declarations made — may result in 0 points for the affected goal.
• Bidders, directors or members who are in the service of the state.

Submission

• Email: [email protected] — subject line must clearly state the RFQ number
• Delivery address: SAMSA Cape Town, 2 Long Street, 19th Floor, Cape Town, 8001
• Closing: Monday 02 November 2026 at 11:00

Checklist

• Quotation
• Signed SBD (RFQ) forms
• CSD report not older than 3 months
• Tax pin certificate
• Valid B-BBEE certificate or affidavit
• CK1 registration document (CIPC)
• ID copies of all owners listed on the CSD report
• Proof of address not older than 3 months
• Medical certificate or assessment, where disability points are claimed
• Consortium / joint venture form, where applicable

Consequences

• Submitted information is treated as evidence for the goal points and must match the declarations made; inconsistency may result in 0 points for the affected goal.
• SAMSA may disqualify a bidder whose supporting documents are not duly submitted under the bid conditions.

Stage 1 — mandatory compliance: briefing attendance, SACQSP registration, Western Cape office and personnel, tax and CSD status. Bids that fail these are not evaluated further.

Stage 2 — functionality: minimum qualifying score 75 out of 100.

• Relevant experience of the firm (projects completed in the last 5 years): 20 points — 3 or more projects 20; 2 projects 10; 1 project 5; none 0.
• Client reference letters: 40 points — 3 or more letters 40; 2 letters 25; 1 letter 10; none 0. Letters must relate to quantity surveying services, be on the client's letterhead, dated, signed and describe the services provided.
• Experience of the proposed Quantity Surveyor: 20 points — 5 years or more 20; 3 to under 5 years 10; under 3 years or no CV 0. A minimum of 3 years is required.
• Qualification of the proposed Quantity Surveyor: 20 points — National Diploma, BTech, Advanced Diploma, bachelor's degree or equivalent in Quantity Surveying, with certificate copies; no certificate or an irrelevant qualification scores 0.

Stage 3 — price and preference: 80/20 preference point system (80 price, 20 specific goals).

Specific goals (20 points): ownership by persons without franchise before the 1983/1993 Constitutions 7; women 5; youth 3; persons with disabilities 2; locality within the Western Cape 3.

Goal points are awarded only where supporting documents are submitted; ownership points are calculated pro rata on shareholding.

Appointment of a Quantity Surveyor to support SAMSA in reinstating its Cape Town office accommodation to white-box condition before handover to the landlord.

Premises

• 2 Long Street, Foreshore, Cape Town, 8001 — 18th, 19th and 22nd floors.
• Combined area approximately 2 583.74 m² (18th floor 674 m²; 19th floor 1 236 m²; 22nd floor 674 m²).

Deliverables

• Inspect and assess the current condition of the three floors.
• Determine the extent of work needed to meet the landlord's white-box requirements.
• Identify additional reinstatement work arising from the condition of the premises and the original tenant installation.
• Prepare a detailed scope of work and a Bill of Quantities, priced separately per floor but consolidated into one BOQ.
• Provide an estimated cost of the reinstatement works.
• Provide professional quantity surveying advice throughout the reinstatement process.
• Assess and certify completed works for final handover to the landlord.

Reinstatement scope to be quantified (per landlord requirements)

• 18th and 19th floors: repaint all walls white with preparation and making good; strip floor finishes and leave floors bare and screeded; electrical Certificate of Compliance including rectification of defects; replace damaged ceiling boards and make good; repair or adjust blinds and replace damaged components; inspect plumbing and provide a Plumbing COC where applicable; repair kitchen units and replace broken parts; repair and repaint damaged air-conditioning covers; remove signage, data cabling (retaining only the main internet cable in the server room), alarm equipment and access-control equipment, making good all affected areas.
• 22nd floor: deep-clean carpeted areas; lift and replace damaged carpet sections matching existing carpet, including disposal; electrical COC including rectification; repair or adjust blinds; repair or adjust doors and hand over all keys; replace damaged ceiling sections and make good; repaint all walls white with two coats; remove access-control equipment, data cables and CCTV equipment and make good; inspect air-conditioning units for visible damage and report defects (air-conditioning repairs excluded and quoted separately); repaint all air-conditioning covers.

Timeframes

• Available to commence immediately on appointment.
• Bidders must state turnaround times for site inspection, condition assessment, draft scope of work, final scope and BOQ, and cost estimate.
• SAMSA's preferred timeframe for the initial assessment, scope of work and BOQ is 7 working days from appointment, subject to site access.

Site access

• SAMSA will arrange access to the premises for the site inspection.
• Bidders should familiarise themselves with the premises and the reinstatement scope before pricing, and should attend the briefing session.

Firm experience (20 points)

• Three or more relevant projects completed in the last 5 years: 20 points
• Two relevant projects: 10 points
• One relevant project: 5 points
• None: 0 points
• Evidence: completed project portfolio list (Annexure C) with project descriptions and contactable client references.

Client reference letters (40 points)

• Three or more relevant letters: 40 points
• Two relevant letters: 25 points
• One relevant letter: 10 points
• None: 0 points
• Letters must cover quantity surveying services, appear on the client's official letterhead, be dated, signed and state the services provided. SAMSA may contact referees to verify experience and performance.

Proposed Quantity Surveyor — experience (20 points)

• Minimum 3 years' experience in quantity surveying.
• 5 years or more: 20 points; 3 to under 5 years: 10 points; under 3 years or no CV: 0 points.
• Evidence: CV clearly showing relevant project experience.

Proposed Quantity Surveyor — qualification (20 points)

• National Diploma, BTech, Advanced Diploma, bachelor's degree or equivalent in Quantity Surveying.
• Certificate copies submitted: 20 points; no certificate or irrelevant qualification: 0 points.

Turnaround times the bidder must state

• Site inspection
• Condition assessment
• Draft scope of work
• Final scope of work and BOQ
• Cost estimate

Service standard

• The appointed Quantity Surveyor must be available to start immediately on receipt of the appointment instruction.
• SAMSA's preferred timeframe for the initial assessment, scope of work and BOQ is 7 working days from appointment, subject to site access.
• SAMSA will arrange site access for the inspection; bidders should familiarise themselves with the premises and the reinstatement scope before pricing.
• The BOQ must cover all reinstatement work identified and approved by the landlord.

Pricing table (Annexure B) — total price inclusive of VAT

• Fees quoted per floor with three columns: Project Management Services Fee, BOQ, Total (excluding VAT)
• 18th floor: 674 m²
• 19th floor: 1 236 m²
• 22nd floor: 674 m²
• A Total (including VAT) line closes the table
• Areas are estimates; the successful bidder may verify actual measurements before work starts
• A quotation on the bidder's own company letterhead must also be submitted

Pricing format

• Fees quoted per floor on the Annexure B pricing table, split into Project Management Services Fee, BOQ and Total (excluding VAT), with a Total (including VAT).
• Floors: 18th (674 m²), 19th (1 236 m²), 22nd (674 m²).
• All prices must include VAT.
• A quotation on the bidder's own company letterhead must also be submitted.
• Area measurements in the specification and pricing schedule are estimates; the successful bidder may verify and obtain actual measurements before work starts.
• Delivery costs are not evaluated separately but form part of the total quoted price.

Other financial terms

• Price must remain valid for at least 60 days after the closing date.
• No bid security, performance guarantee, retention or turnover threshold is stated in the RFQ.

Mandatory eligibility

• The proposed Quantity Surveyor must be registered with the South African Council for the Quantity Surveying Profession (SACQSP); submit the registration certificate or a letter confirming registration.
• The bidder must have a physical office in the Western Cape Province and suitably qualified project team resources in the province for the duration of the project.
• Proof of the Western Cape business address must be in the name of the bidding company or one of its directors — lease agreement, municipal account, utility bill, bank statement, SARS correspondence, municipal councillor's letter or CIPC document.
• Attendance at a compulsory briefing session is a condition of consideration.

Tax and registration

• CSD registration with a CSD report not older than 3 months.
• SARS tax compliance status PIN, printed TCS certificate, or CSD number where no PIN is available.
• Consortia, joint ventures and subcontractors: each party submits its own TCS certificate, PIN or CSD number.
• CIPC / CK1 registration document and ID copies of all owners listed on the CSD report.
• No bids from persons in the service of the state, companies with such directors, or close corporations with such members.

B-BBEE and preference

• Valid B-BBEE certificate or qualifying affidavit required to claim preference points.
• 80/20 system applies: 20 points for specific goals (no-franchise ownership 7, women 5, youth 3, disability 2, Western Cape locality 3).
• Verification documents: ID copies of all listed owners, CIPC document and B-BBEE certificate for ownership claims; medical certificate or assessment for disability; CIPC/SARS address or CSD-listed address with proof of residence for locality.
• Ownership points are awarded pro rata on shareholding; goal points accrue to natural persons according to company, consortium or joint venture ownership.

Standard forms

• SBD 1 — invitation to bid and signed offer.
• SBD 4 — declaration of interest regarding state employment and relationships.
• SBD 6.1 — preference points claim for specific goals.
• SBD 7 — contract form, if required of the successful bidder.
• Annexure C — consortium / joint venture ownership form, where applicable.

Preference points are claimed on SBD 6.1 under the 80/20 system: 20 points for specific goals.

Goal points and verification

• No franchise before the 1983/1993 Constitutions (7 points): ID copies of all owners listed on the CSD report, CIPC document and B-BBEE certificate
• Women ownership (5 points): ID copies of all listed owners and B-BBEE certificate
• Youth ownership (3 points): ID copies of all listed owners
• Disability ownership (2 points): medical certificate or assessment
• Locality in the Western Cape (3 points): the address on the CIPC or SARS document is accepted; for another address it must be listed on the CSD with proof of residence in an owner's name — utility bill, bank or account statement, or municipal councillor's letter

Rules

• Points are awarded only where the supporting documents are submitted with the bid.
• Ownership points are calculated pro rata on shareholding.
• Locality points go only to suppliers located in the province of delivery.

Price validity: the quoted price must remain valid for at least 60 days after the closing date.

Mandatory requirements — failure disqualifies the bid

• The proposed Quantity Surveyor must be registered with the South African Council for the Quantity Surveying Profession (SACQSP). Evidence: registration certificate or a valid letter confirming registration.
• The bidder must have a physical office in the Western Cape Province and sufficient suitably qualified project team resources in the province for the duration of the project.
• Evidence of the Western Cape address: lease agreement, municipal account, utility bill, bank statement, SARS correspondence, municipal councillor's letter or CIPC document, in the name of the bidding company or one of its directors, clearly showing a Western Cape address.

Functionality evaluation — minimum qualifying score 75 out of 100 to proceed to the next stage.

Relevant experience of the firm (20 points)

• 3 or more relevant projects completed in the last 5 years: 20
• 2 relevant projects: 10
• 1 relevant project: 5
• None: 0
• Evidence: project portfolio list (Annexure C) with descriptions and contactable client references.

Client reference letters (40 points)

• 3 or more relevant letters: 40
• 2 relevant letters: 25
• 1 relevant letter: 10
• None: 0
• Letters must cover quantity surveying services, be on the client's letterhead, dated, signed and state the services provided. SAMSA may verify the information and contact referees.

Experience of the proposed Quantity Surveyor (20 points)

• Minimum 3 years in quantity surveying
• 5 years or more: 20; 3 to under 5 years: 10; under 3 years or no CV: 0
• Evidence: CV showing relevant project experience

Qualification of the proposed Quantity Surveyor (20 points)

• National Diploma, BTech, Advanced Diploma, bachelor's degree or equivalent in Quantity Surveying
• Certificate copies submitted: 20; no certificate or irrelevant qualification: 0