RFQ: international travel for 2 officials from or tambo airport (jhb) to hong kong and return

The scope covers international travel logistics for 2 officials: preferred accommodation at Renaissance Hong Kong Harbour View Hotel (8 nights from 12 September 2026 until 20 September 2026); flights from Johannesburg to Dubai on 11 September 2026, Dubai to Hong Kong on 12 September 2026, Hong Kong to Dubai on 20 September 2026, and Dubai to Johannesburg on 21 September 2026, all Economy class with Emirates; airport-to-hotel transfers for both arrival and departure; travel insurance for the two passengers.

Closing date and time: 01 September 2026 at 16H00. Travel dates: flight from Johannesburg to Dubai on 11 September 2026; flight from Dubai to Hong Kong on 12 September 2026; accommodation from 12 September to 20 September 2026 (8 nights); return flight from Hong Kong to Dubai on 20 September 2026; return flight from Dubai to Johannesburg on 21 September 2026.

Submit quotations to [email protected]. Contact person: Frederick S Strauss, Financial Manager. Alexkor Limited, Orange Road, Private Bag X5, Alexander Bay, 8290. Tel: +27 (027) 831 8300. Fax: +27 (027) 831 1910.

Submit quotation by email to [email protected] before 16H00 on 01 September 2026. Late submissions will be rejected regardless of reason. Quotations must remain valid for 60 days after the closing deadline. Quotations must be on supplier letterhead and include a comprehensive description of the proposed service. The RFQ terms take precedence over any terms in the quotation. Mandatory documents must be submitted with the quotation or the bid is disqualified: quotation on supplier letterhead, valid B-BBEE certificate or sworn affidavit, CSD registration not older than 1 month, valid tax clearance certificate or SARS tax compliance pin, SBD 4 Declaration of Interest, and IATA accreditation if applicable.

Evaluation is in two stages: first, submission of mandatory documents; second, application of the Preferential Procurement Policy Framework Act, 2022 using the 80/20 preference points system. Price scores 80 points; specific goals score 20 points; total 100 points. Specific goals: Black owned (51% or more) – 10 points, (51% or less) – 5 points, evidence: B-BBEE certificate or sworn affidavit; Black women (51% or more) – 2 points, (51% and less) – 1 point, evidence: B-BBEE certificate or sworn affidavit; Black youth (51% or more) – 2 points, evidence: B-BBEE certificate or sworn affidavit; People with disability (20% or more) – 1 point, evidence: doctor's letter; Northern Cape business address – 5 points, other province – 3 points, evidence: proof of business address. Failure to submit proof for specific goals means no preference points are claimed. The successful bidder is the one scoring the highest points.

Arrange international travel for 2 officials from OR Tambo Airport (JHB) to Hong Kong and back. Preferred accommodation: Renaissance Hong Kong Harbour View Hotel, 8 nights from 12 September 2026 until 20 September 2026. Flights: 11 September 2026 Johannesburg (JNB) to Dubai (DXB) – Economy, Emirates; 12 September 2026 Dubai (DXB) to Hong Kong (HKG) – Economy, Emirates; 20 September 2026 Hong Kong (HKG) to Dubai (DXB) – Economy, Emirates; 21 September 2026 Dubai (DXB) to Johannesburg (JNB) – Economy, Emirates. Include airport-to-hotel transfers for both arrival and departure. Travel insurance must be included for the two passengers.

All prices must be VAT inclusive and include all costs. Rates quoted must be fixed for the duration of the agreed period and not subject to adjustment. Payment terms: 30 days upon satisfactory delivery of goods or services and acceptance by Alexkor RMC PSJV.

Mandatory documents (disqualification if not submitted with the quotation): quotation on supplier letterhead; valid B-BBEE certificate or sworn affidavit; latest copy of CSD registration from National Treasury not older than 1 month; valid tax clearance certificate or SARS tax compliance pin; SBD 4 Declaration of Interest; IATA accreditation if applicable. No quotations will be considered from persons in the service of the state.

The contract will be awarded to the bidder whose quotation is substantially responsive to the RFQ requirements. Alexkor RMC PSJV reserves the right to accept or reject any quotation and to cancel the bidding process at any time prior to award. Payment terms: 30 days upon satisfactory delivery and acceptance. Quotations must remain valid for 60 days after the closing deadline.

Mandatory administrative documents for submission: quotation on supplier letterhead; valid B-BBEE certificate or sworn affidavit; latest copy of CSD registration from National Treasury not older than 1 month; valid tax clearance certificate or SARS tax compliance pin; SBD 4 Declaration of Interest; IATA accreditation if applicable. Bidders will be disqualified if these documents are not submitted with the RFQ.

Evaluation stages: 1. Submission of mandatory documents; 2. Application of the Preferential Procurement Policy Framework Act, 2022 with the 80/20 preference points system. Price: 80 points; Specific goals: 20 points; Total: 100 points. Specific goals breakdown: Black owned (51% or more) – 10 points, (51% or less) – 5 points; Black women (51% or more) – 2 points, (51% and less) – 1 point; Black youth (51% or more) – 2 points; People with disability (20% or more) – 1 point; Northern Cape – 5 points, Other Province – 3 points. Failure to submit proof for specific goals means no preference points claimed.

Department: SUPPLY CHAIN MANAGEMENT

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must complete and sign SBD 4 (Bidder's Disclosure) and provide accurate declarations regarding state employment, relationships with Alexkor Limited employees, and interests in related enterprises. False declarations may lead to disqualification or legal action.

SBD 4 (Bidder's Disclosure) must be completed and signed, disclosing any state employment, relationships with procuring institution employees, and interests in related enterprises. False declarations may lead to disqualification or legal action.