The supply, delivery and offloading of backpacks and sling bags to the ppecb

Opening date: 17 August 2026. Closing date: 21 August 2026 at 16:00. Bids must remain valid for 60 days from the closing date.

Contact person: Mpumzi Mehlomakulu. Email: [email protected]. Telephone: 0219301134. Bids to be submitted via email or Microsoft One Drive to [email protected].

Submit quotations via email to [email protected] or via Microsoft One Drive shared with the same email address. Bids must be delivered by the stipulated date and time; late bids will not be accepted. Bids must be valid for 60 days from the closing date. Bidders must be registered on the Central Supplier Database (CSD) and include the CSD Master Registration Number in SBD1. Bids must be submitted on official forms (not re-typed) and include all required returnable documents. The PPECB reserves the right to extend the closing date, request further information, cancel the RFQ, or award to one or more suppliers.

Evaluation is staged: Stage 1 – Compliance evaluation (must submit all returnable documents); Stage 2 – Mandatory criteria (N/A); Stage 3 – Functional/Technical evaluation with weighted criteria: (1) Full compliance with specification and ability to supply all items with PPECB logo (30 points); (2) Delivery to various locations, delivery cost clearly stated (10 points); (3) Payment terms: 30 days = 20 points, less than 30 days = 15 points, deposit required = 0 points (20 points); (4) Lead time: 3-4 weeks = 20 points, 5 weeks = 5 points, more than 5 weeks = 0 (20 points); (5) Pricing/costing including branding and delivery cost (20 points). Total 100 points. Minimum functional threshold is 80 points. Stage 4 – Price and specific goals using 80/20 preference point system. Stage 5 – Objective criteria including risk of fruitless expenditure, abnormally low bids, material irregularities, litigation with PPECB, and poor past performance.

Supply, delivery and offloading of backpacks and sling bags to PPECB offices countrywide. Quotes must include all set-up fees and one colour embroidery on each item. Delivery costs must be included. PPECB logo to appear on all items; artwork to be approved before order confirmation. PPECB may request samples at no cost. Products: Alex Varga Fitzrovia Laptop Backpack (33x16x47 cm, 2520D nylon, 25L) or equivalent; Marco 1680D Laptop Backpack (15x32x48 cm, 1680D Polyester) or equivalent; Marco 1680D Trolley Laptop Backpack or equivalent; Shoulder Bag (max screen 33 cm) or equivalent. Quantities per region are specified in the table.

The Supply, Delivery and Offloading of Backpacks and Sling bags to the PPECB

Name of Bidder.....................................................................Bid number...RFQ/Ops/Backpacks/2026/7

Closing Time 16:00 ............................................................. Closing date...21 August 2026.........

Offer to be valid for...60......DAYS From the closing date of bid.

Supplier name:

Item description total cost

Total Inclusive Cost for the Services required 1

Total

Value added tax

Total inclusive of value added tax

Pricing Notes

Please also include a price breakdown for the above Total Cost.

Sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this

invitation to bid. In line with the principles of transparency, accountability,

impartiality, and ethics as enshrined in the Constitution of the Republic of

South Africa and further expressed in various pieces of legislation, it is

required for the bidder to make this declaration in respect of the details

required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the

List of Restricted Suppliers, that person will automatically be disqualified from

the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling interest

in the enterprise, in table below.

Full Name Identity Number Name of State

institution

2.2 Do you, or any person connected with the bidder, have a relationship with any

person who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of

the equity of an enterprise, alternatively, the person/s having the

deciding vote or power to influence or to direct the course and decisions

of the enterprise.

Sbd4

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have any

interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

points

claimed

(80/20

system)

(To be

completed by

the bidder)

1 Small business Proof of B-BBEE status level of Total Points: 20

including contributor, specifically in line EME = 20

EMEs or with the respective Sector QSE = 20

QSEs; Codes which the company Enterprises with

operates - SANAS Approved turnover above R50m

certificate or Commissioned = 5

affidavit or Annual Financial

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Sbd 3.2

Pricing schedule

Payment terms: 30 days from invoice following successful and complete delivery of correct items = 20 points; less than 30 days = 15 points; if deposit required = 0 points. Lead time: 3-4 weeks = 20 points; 5 weeks = 5 points. Prices must be fixed and inclusive of delivery. Invoices must be submitted within 7 days of delivery and must be valid tax invoices reflecting the PPECB order number. Payment within 30 days of receipt of correct, undisputed invoice.

Required compliance documents: SBD1 – Invitation to bid; SBD4 - Bidder’s Disclosure; Valid Tax Clearance Certificate or Pin; Valid B-BBEE Certificate or EME/QSE Affidavit; SBD6.1 – Preference Point Claim Form; Central Supplier Database Registration (CSD) Report – Proof of CSD registration. Bidders must comply with tax obligations and provide SARS PIN or CSD number. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Bidders must complete and sign all returnable documents. B-BBEE points: EME = 20, QSE = 20, Enterprises with turnover above R50m = 5 points.

Specific goals for preference points: Small businesses including EMEs or QSEs – EME = 20 points, QSE = 20 points, Enterprises with turnover above R50m = 5 points. Supporting evidence: SANAS approved certificate, commissioned affidavit, or Annual Financial Statements. Total specific goals = 20 points.

RFQ Number: RFQ/Ops/Backpacks/2026/7

Opening Date: 17 August 2026

Closing Date: 21 August 2026 Time: @16:00

Contact Person: Mpumzi Mehlomakulu Email: [email protected]

Bid Validity Period 60 Days

The Perishable Products Export Control Board (PPECB) hereby invites suitably qualified and

experienced suppliers to submit quotations for the supply, delivery and offloading of backpacks and

sling bags to the Perishable Products Export Control Board (PPECB). This requirement forms part of a

once-off order appointment.

1. Background

The PPECB is a Schedule 3A public entity as defined in the Public Finance Management Act

and is established in terms of Section 2 of the Perishable Products Export Control Act . The

main purpose of the PPECB is to promote the orderly, efficient, and sustainable export of perishable

products from South Africa. The PPECB manages and monitors the cold chain for the export of

perishable products from South Africa. The PPECB operates under two mandates, namely the

Gauteng Office and PPECB, Centurion Close, Block B, 119 Gerhard Street, Centurion, 0157

Ceres PPECB, 37 Voortrekker Road, Van Eeden Building, Ceres, 6835

Citrusdal PPECB, 65 Voortrekker Road, Citrusdal, 7340

Durban PPECB, 2 Old Mission, Bluff, Durban, 4052

Grabouw PPECB, Cnr. Forest Ave & Hofmeyr St, Grabouw, 7160

Head Office PPECB, 45 Silwerboom Avenue, Plattekloof, Cape Town, 7500

Paarl PPECB, Zomerlust Estate, Bergrivier Bouleward, Paarl, 7646

Robertson PPECB, 12 Paul Kruger Street, Robertson, 6705

 The PPECB logo featured below is to appear on all items.

 Quotation must be inclusive of delivery cost to all the regions

 Branding and all set-up costs are to be included in the price quoted.

 Prior to the confirmation of all orders, artwork is to be sent to the PPECB for approval.

3.1 Bid submission

All quotations must be submitted to the address and instruction as stipulated in the SBD1 or in the

following method:

Via email to: [email protected]

[email protected] This submission must contain all information and documentation relating to

the RFQ/Ops/Backpacks/2026/7

3.2 Closing date

3.2.1 Bids must be delivered by the stipulated date and time to the correct address. Late bids will not

be accepted for consideration.

3.2.2 PPECB reserves the right to extend the closing date. Bidders invited to bid, will be informed

should the closing date change.

3.3 Revisions to request for quotation

out such revisions will be provided to all Bidders by an email.

3.4 Bid validity period

The quotation must be valid for the duration specified on (Bid Validity Period).

3.5 Csd registration

3.5.1 Only bid responses from bidders that are registered on the Central Supplier Database (CSD)

will be considered.

3.5.2 Bidders are required to register on the CSD and to include in the SBD1 the Master

Registration Number in order to enable the PPECB to verify the supplier’s status on the CSD.

3.5.3 Responses from bidders not registered on the CSD at bid closing time or bidders that is

prohibited from doing business with the state will be disqualified.

3.6 Acknowledgement and acceptance

3.9 Reservations

3.9.1 PPECB’s decision/s regarding the acceptance or non-acceptance of a quotation shall be final

and PPECB is not obliged to furnish any reason for such decision.

3.9.2 Proposals shall be considered and evaluated against a pre-determined evaluation value

structure determined by PPECB. All Suppliers shall provide all information requested in this

in this RFQ.

3.9.3 PPECB may, during and after the evaluation of the Proposals and in its sole and absolute

discretion, decide to:

 Accept a Quotation other than the lowest priced quotation.

 Refuse to consider any Quotation not conforming with the requirements of this RFQ;

 Ask any Service Provider to supply further information after the closing date;

 Cancel this RFQ or any part thereof at any time.

 Award the contract pursuant to this RFQ or any part thereof to any one or more

4.1. Any personal information and Confidential Information of the PPECB which may be provided

during the bidding process may only be processed by the bidder for the purposes of this bid.

5.1.1. Bidders or their agents shall not make any news releases concerning this RFP or the awarding

of the same or any resulting agreement(s) without the consent of, and then only in co-ordination

with PPECB.

1 PPECB logo. 30

 Sling Bags

 Backpacks without wheels

 Trolley Backpacks

bid award:

I. The risk of fruitless and wasteful expenditure to the PPECB;

II. The risk of an abnormally low bid;

III. The risk of a material irregularity;

litigation with the PPECB; and

accordance with the requirements and task directives / proposal specifications stipulated in RFQ

mentioned above at the price/s quoted. My offer/s remains binding upon me and open for

acceptance by the PPECB during the validity period indicated and calculated from the closing date of

the proposal.

I confirm that I am satisfied with the correctness and validity of my proposal; that the price(s) and rate(s)

quoted cover all the services specified in the proposal documents; that the price(s) and rate(s) cover all

my obligations, and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at

my own risk.

of the evaluation, adjudication, and appointment of a successful bidder. Where applicable, the bidder

warrants that it has obtained the necessary consent to process any personal information of its

employees and/or any third parties whose personal information is provided for this bid. The bidder

consents that the PPECB may verify personal information, where necessary, with the National Treasury

wish to withdraw its consent as discussed above at any time, it must do so in writing and address such

notification to the Procurement Manager of the PPECB. The personal information collected for the

purpose of this bid will be retained for a period of three years after the bid has been awarded. The bidder

further consents to retention of its information including personal information pursuant to this Agreement

and agrees that such information may be stored on a private/public cloud hosted in Western

Europe/European Union for the relevant retention periods as may be provided for in the PPECB’s

retention policy.

Bid response documents may be deposited in the bid box situated at (street address)

E-mail proposals to [email protected]

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

I certify that the information furnished in paragraphs 1, 2

and 3 ABOVE IS CORRECT.

PPECB, as described in the Purchase Order; 2.2. Without such written acceptance, execution of the

1. INTERPRETATION AND APPLICABILITY 1.1.6. “PPECB” means the Perishable Products order whether partially or complete, is in itself an

1.1. In this Terms and Conditions of Purchase, unless Export Control Board; acceptance of the Purchase Order and this Terms

the context indicates otherwise; 1.1.7. "Personal Information" is Personal and Conditions by the SUPPLIER.

1.1.1. “Agreement” / “Terms and Conditions” Information as defined in the Protection of

means this Purchase Order Terms and Personal Information Act No. ; 3. PRICES

Conditions; 1.1.8. “Purchase Order” means the Purchase 3.1. FIXED PRICES

1.1.2. "Confidential Information" means any Order issued for this transaction and to which 3.1.1. Unless otherwise agreed upon by the PPECB

information or data, including any Personal these Terms and Conditions are attached; and the SUPPLIER in writing, prices shall be

Information, shared by the Disclosing Party 1.1.9. "Receiving Party" means the Party, other considered to be fixed and will not be subject

which by its nature or content is identifiable as than the Disclosing Party, to the extent that it to change.

confidential and/or proprietary to the receives any Confidential Information from 3.1.2. For avoidance of doubt, clause 3.1.1 includes

Disclosing Party and/or any third party, or the Disclosing Party; prices subject to fluctuations in the exchange

which is provided or disclosed in confidence 1.1.10. “Services” means the Services to be rate, the price quoted must be done on a fixed

and which the Disclosing Party or any person rendered by the Supplier to the PPECB as rate of exchange and will not be subject to

acting on its behalf may disclose or provide to described in the Purchase Order; change.

the Receiving Party or which may come to the 1.1.11. “SUPPLIER” means the natural person or 3.1.3. Prices will include the cost of delivery as per

knowledge of the Receiving Party by juristic person described in the Purchase the delivery address indicated on the

whatsoever means, including all information Order. Purchase Order.

relating to the Disclosing Party's current and 1.2. Save for as set out below, in the event of any 3.1.4. Where prices are subject to change, such

existing strategic objectives, its business conflict, ambiguity or inconsistency between changes will be calculated on the basis set

activities, business relationships, technical, these Terms and Conditions and any other out in the Purchase Order, or as accepted by

scientific, commercial, financial and market document relating to this transaction, including the PPECB in writing.

information and trade secrets, data any Terms and Conditions in any invoice, 3.1.5. Should the basis not have been agreed upon

concerning its architectural information, proposal or other SUPPLIER document, these prior to the issue of this order, then

demonstrations, processes and machinery, Terms and Conditions shall prevail. documentary proof of all changes shall be

all agreements to which it or its clients is/are a 1.3. Any Terms and Conditions incorporated in or furnished by the SUPPLIER and the price

Party, information relating to the Services and affixed to the SUPPLIER’s quotation will be of no shall then be subject to acceptance by the

information relating to its clients and facilities; force and effect, unless the PPECB has agreed to PPECB in its sole discretion.

1.1.3. "Data Protection Legislation" means any them, or to any part thereof, expressly and in 3.1.6. If the changed price is unacceptable, then the

and all applicable laws relating to data writing. PPECB shall be entitled to cancel the order

protection in force in the Republic of South 1.4. These Terms and Conditions will only apply and with immediate effect and without prejudice.

Africa, including but not limited to the be binding on the Parties where there is no 3.1.7. Unless stipulated to the contrary in the order,

Protection of Personal Information Act No. 4 agreement in place between the Parties additional charges of whatsoever nature will

of 2013; regarding the purchase of the item/s and/or not be accepted by the PPECB unless the

1.1.4. "Disclosing Party" means either Party service/s, described in this Purchase Order. SUPPLIER has obtained acceptance in

and/or any third Party to the extent that it writing of such additional charges prior to the

performance or delivery of this order.

cost, the remaining portion of the order as per the 6.4. No charges will be allowed for containers, crating

3.2. DISCOUNT new agreed delivery date. boxing, drayage, etc. unless agreed to between

3.2.1. All discounted rates, including early payment, 5.3. If the SUPPLIER fails to deliver the Goods and/or the Parties prior to delivery of any orders.

should be communicated to the PPECB and Services on or before the delivery date, and fails

reflected as a separate invoiced amount. to notify the PPECB of any delays, or then fails to 7. QUALITY AND SPECIFICATION

deliver as per the new agreed date, then the 7.1. Goods and Services delivered shall be in

11.1. The SUPPLIER shall be liable for all loss and

9.2. Unless agreed by the Parties to the contrary, 14. RESTRICTED DATABASE OF SUPPLIERS

damage to the Goods from whatsoever cause

reduced to writing and signed by both Parties, all 14.1. The PPECB may terminate this agreement with

arising, until the Goods have been delivered to

and accepted by the PPECB, or its receiving

documentation furnished by the PPECB in or in National Treasury’s database of restricted

agent. Rejected Goods shall be held by the

relation to this Agreement are and shall remain at suppliers.

16.2. If such amendment affects the prices or the

agreed delivery date, then the SUPPLIER shall

notify the PPECB in writing and such changes

shall only be of force and effect if agreed upon by

the PPECB.

Purchase Order Terms and Conditions: Prices are fixed and include delivery. Payment within 30 days of receipt of correct invoice. Supplier must notify PPECB of delivery delays; PPECB may cancel order and recover losses for late delivery. Non-compliant goods may be returned at supplier's cost. Supplier indemnifies PPECB against loss or damage from work or goods. Confidentiality obligations apply. Intellectual property remains with PPECB. Supplier guarantees goods free from defects for 12 months. Supplier indemnifies PPECB against trademark/patent infringement claims.

PPECB reserves the right to accept a quotation other than the lowest priced, refuse non-conforming quotations, request further information, cancel the RFQ, award to one or more suppliers, or not award at all. Bidders must not make news releases without PPECB consent. This RFQ is a request for quotation only and not an offer document. Bidders deemed to have accepted all terms and conditions by submission.

Bidders must be registered on the Central Supplier Database (CSD) and provide their CSD number. Bidders not registered or prohibited from doing business with the state will be disqualified. Bids must be valid for 60 days. Bidders must comply with all terms and conditions of the RFQ and submit all returnable documents.

by this specification for evaluation, testing, verification, or quality assurance purposes. The

Robertson PPECB, 12 Paul Kruger Street, Robertson, 6705

Shoulder Bag Waterproof Messenger Bag Small Casual Travel Bags High Quality Crossbody, Bag,

5. SBD6.1 – Preference Point Claim Form;
6. RFQ evaluation process and criteria

All quotations or bids will be evaluated according to the following stages. Should a bidder fail any of the

previous stages, they will be disqualified and not be considered for the next evaluation stage.

The following preference point systems are applicable to all bids whereby preference points shall be

awarded for Price; and Specific Goals.

the 80/20 Preference Point System for bids with a Rand value of more than R2,000-00 but not

10.1 Stage 1 – compliance evaluation

10.1 Stage 2 – mandatory criteria

10.2 Stage 3 – functional/technical evaluation

A technical evaluation will be conducted to determine the preferred supplier.

Bidders will be evaluated based on the following Weighted Functional Evaluation Criteria.

No. Evaluation Criterion Minimum Maximum

Points points

3 complete delivery of correct items = 20 points 20

b) Less than 30 days from invoice = 15 points

c) If deposit is required = 0 points

4  3 - 4 weeks = 20 points 20

 5 weeks = 5 points

The minimum functional threshold is [80]. Points. Bidders who score less than this threshold will be

disqualified and not considered for any further evaluation.

10.3 Stage 4 – price and specific goals